Student Reserve Board Tips

Tip #1  To be eligible for funding, an RSO must first meet with the Treasurer.  ASLMU Treasurer to schedule a time to meet during Treasurer’s Office Hours.  Collaborate and Listen - great opportunity to meet other RSO’s leadership.  RSO presidents and treasurers unable to attend a meeting should the ASLMU Treasurer to schedule a time outside the Treasurer Office Hours. The above information refers to SRB Code Section G, Article 2.

Tip #2  SRB allocations will be processed on a first come, first serve basis (packets will be time stamped!).  Pay close attention to the packet due dates.  Packets are due 9 calendar days prior to the SRB presentation date.  Turn in your completed packet to the office manager in Malone 101. The above information refers to SRB Code Section H, Articles 5, 8, and 10.

Pay Attention to Dates!  Fall Semester SRB Application Due Dates  Feb 8, Mar. 7, Apr 4  Fall Semester SRB Presentation Dates  Feb. 17, 4:30-7pm Greek Life Conference Room  Mar. 16, 4:30-7pm Greek Life Conference Room  Apr. 13, 4:30-7pm Greek Life Conference Room

Tip #3  To be eligible you must show fundraising efforts from your organization towards the event.  Just want to make sure you are putting in the effort for your event.  All we need to see is that you are trying to raise money! It doesn’t have to be a lot!  Excerpt from SRB Packet: The above information refers to SRB Code Section G, Article 8.

Tip #4  To receive funding for any line item, you must have a receipt/invoice that corresponds with it.  Every line item must have a receipt or invoice.  A picture of the price will do! The above information refers to SRB Code Section J.

Sample Line Items

Sample Invoices

Tip #5  SRB will only fund up to 75% of promotional items.  This includes t-shirts or other items you give to participants.  We will only fund a max dollar amount of $7 per shirt.  T-shirts solely for organization members will not be funded (must be available to all participants).  See the ASLMU code for more details about the definition of promotional items (Section K, Item 3a). The above information refers to SRB Code Section K, Article 3 and 9B.

Tip #6  To receive funding on any publicity or promotional item it must have the ASLMU logo visible.  Even if you do not know if you are receiving funding if you plan on asking for it you should put the logo on it.  The logo can be found on ASLMU.org under the SRB section The above information refers to SRB Code Section M, Article 3.

Tip #7  SRB will fund the most cost-effective means of transportation for up to 6 members of an organization.  For more details on travel, please refer to the SRB code Section L for specific funding. The above information refers to SRB Code Section L.

Tip #8  SRB will fund reusable equipment for recurring events (including, but not limited to, sporting philanthropy events) no more frequently than every 2-4 years.  This is the biggest change we’ve made recently!  Organizations are responsible for the storage of reusable equipment.  Proof of lost or stolen items are eligible for funding in the next year, but SRB expects you to maintain the equipment you are given. The above information refers to SRB Code Section K, Article 11.

Tip #9  A Program Summary Report is due to the ASLMU Treasurer 7 days after the event. Please see ASLMU.org for this form.  You will not be eligible for the next year if you do not turn in the paperwork on time.  A copy of the receipts goes in the Program Summary Report turned in to ASLMU.  The actual receipts go to the controller’s office for reimbursements.  Your paperwork will also be reviewed by ASLMU Attorney General Cameron Gray to ensure accuracy. The above information refers to SRB Code Section M, Articles 3, 5, 5a, and Section K, Article 10.

Tip #10  If you receive an allocation from SRB, the funding will be available for pick- up at the Controller’s Office.  All your paperwork will be turned into SLD.  We have the reimbursement paperwork in Malone.

Other Tips  PLEASE READ THE SRB CODE!  Don’t forget that EACH SRB funded event must be open to all students.  Visit ASLMU.org and check out the “SRB” section for updates, important dates, this PowerPoint presentation, the SRB packet, a completed example SRB application, and the SRB code. The above information refers to SRB Code Section K, Article 5.

Presentation Tips  5 minutes for your PowerPoint Presentation followed by 5 minutes of questions from the Board.  Make sure you use your SRB packet when making your PowerPoint presentation.  Walk us through the main parts of your packet, including information about your organization, your event, and your list of requested items with pictures of invoices.  Demonstrate your familiarity with the SRB code – show us you’ve done your homework!  Rehearse your SRB presentation beforehand. Make sure the digital copy of your presentation is ready and working.  Be prepared for the SRB team to ask you questions about your presentation.  Dress to Impress

Contact Information  If you have any other questions you can the ASLMU Treasurer Tim Nguyen at or visit Malone 101I (see ASLMU website for office  I am here to answer any questions