I n n o v a t i o n + T e c h n i k © VDI/VDE-IT Teltow/Berlin Experiences from the application procedure and the operation of an Integrated Project in FP6 PolyApply Michael Huch VDI/VDE-IT, Teltow

I n n o v a t i o n + T e c h n i k © VDI/VDE-IT Teltow/Berlin PolyApply - submitted in priority 2 (IST) in FP6 1st Call, Micro and Nano Systems - Duration: 01 Jan 2004 – 31 Dec Total costs: 23,4 Mio. € Funding:12,0 Mio. € - Consortium: 20 partners Co-ordinator: STMicroelectronics, Italien Administrative Support: VDI/VDE-IT - Consortium consists of important European actors (enterprises, universities, research institutes) on the field Polymer electronics

I n n o v a t i o n + T e c h n i k © VDI/VDE-IT Teltow/Berlin Person efforts Time schedule – preparation phase Start of project Start of negotiations Invitation to negotiation Project hearing Submission of proposal 12/ 2002 IDEA Start of preparation / Consortium Techn. Work Cost structure CA, admin. forms,... Work plan Cost structure

I n n o v a t i o n + T e c h n i k © VDI/VDE-IT Teltow/Berlin Preparation of an Integrated Project PolyApply getting started Establishment of a „Core group“ Additional Partners Co-ordinator Presentation at EC Definition of processes and responsibilities Writing of Concept Vision R&D Objective s Content s Structur e Communication Writing Finally 150 pages

I n n o v a t i o n + T e c h n i k © VDI/VDE-IT Teltow/Berlin Preparation of an Integrated Project - Analysis of work programme and contents of calls - Compiling the administrative package - Clarification of total and individual budgets - Clarification of formal requirements - Consortium agreement: Planning of required staff

I n n o v a t i o n + T e c h n i k © VDI/VDE-IT Teltow/Berlin Preparation of an Integrated Project PolyApply 1.What is the project vision? A new generation of devices for ambient intelligence at the right costs in order to enable truly ubiquitous computing

I n n o v a t i o n + T e c h n i k © VDI/VDE-IT Teltow/Berlin Preparation of an Integrated Project PolyApply 2.What are the concrete R&D activities Development of cost-effective in-line manufacturing of polymer electronics systems and communication devices to lay the foundations of a scalable and ubiquitously applicable communication technology Source: FhG-IZM, Munich

I n n o v a t i o n + T e c h n i k © VDI/VDE-IT Teltow/Berlin Preparation of an Integrated Project PolyApply 3.Finding a convincing project title Source: Philips “The Application of Polymer Electronics to Ambient Intelligence” “Things start to think - Communication everywhere and anywhere”

I n n o v a t i o n + T e c h n i k © VDI/VDE-IT Teltow/Berlin Preparation of an Integrated Project PolyApply 4.Building the consortium - scientific and technical excellence ofthe partners - Coordinator - Proportion (Number and costs) of Universities, applied research and enterprises (small, medium, large) - adequate European distribution incl. NMS

I n n o v a t i o n + T e c h n i k © VDI/VDE-IT Teltow/Berlin Preparation of an Integrated Project PolyApply

I n n o v a t i o n + T e c h n i k © VDI/VDE-IT Teltow/Berlin Preparation of an Integrated Project PolyApply Associated Network (open, not exhaustive list) Dupont Teijin Films...about 60 members

I n n o v a t i o n + T e c h n i k © VDI/VDE-IT Teltow/Berlin Preparation of an Integrated Project PolyApply 5. Creating a transparent project structure - Allocation of tasks to partners - Basic research, applied research, validation, demonstration, exploitation,... - work packages / contents - Structuring contents Weighting of work packages (according to costs) - Presentation of the innovative aspects throughout the proposal - Definition of interfaces between work packages - Definition of meaningful „Deliverables & Milestones“ - Definition of the project decision processes and working structures

I n n o v a t i o n + T e c h n i k © VDI/VDE-IT Teltow/Berlin Preparation and operation of an Integrated Project PolyApply

I n n o v a t i o n + T e c h n i k © VDI/VDE-IT Teltow/Berlin Operation of an Integrated Project Experiences after the 1st year - Separation of the content and administration related co-ordination is meaningful and helpful Content: Work of the partners, work plan, milestones, quality check,... Administration: - permanent contact person for all questions - Control of timing and deadlines incl. reminding - Preparation and wrap-up of meetings / telephone conferences Regular Exchange in the Board is important - continous „monitoring“ and „feedback“ to partners - Preparation of decisions to be taken by the General Assembly

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