District Assembly Distrtct3310 Secretary/ Club Administration Case Study BY PP Ronnie Tan RC of Belait

Presidents-elect Training Seminar District 3310 Learning Objectives Club Admin Chair will be able to identify challenges and solve problems that their clubs may face Club Admin Chair will be able to administer Club matters efficiently

District Assembly District 3310 Club Secretary Case Study The Rotary Club of Sunny Valley will have a new secretary on 1 July after 10 years with the same one. All of the club’s records are handwritten and stored in three files labelled Members, Finance, and History. There is no treasurer in the club of 19 members. The secretary takes care of collecting dues and maintaining the bank accounts. The assistant governor has never visited the club, and the district governor usually conducts the official visit as a multiclub visit, bringing together the three clubs located in the metro area. The governor’s monthly letter comes on the first of the month and is read by the president and secretary. No one knows whether the district has a Website. During weekly meetings, the secretary is expected to distribute name badges, take attendance, greet the speaker, and take minutes. Attendance has been declining for the last few months, as have donations to The Rotary Foundation. The club has inducted 7 new members over the last three years, but 10 members have left. The current secretary submits membership data by writing to the RI Secretariat.

District Assembly District 3310 Effective Rotary Clubs Sustain or increase their membership base Implement successful projects Support The Rotary Foundation Develop leaders to serve Rotary beyond the club level

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