Accident Investigation

What is an Accident? n An unintended happening, mishap. n Most often an accident is any unplanned event that results in personal injury or in property damage. n The failure of people, equipment, supplies or surroundings to behave or react as expected causes most accidents.

Accident Investigation n Will determine how and why of failures. n Examine possible corrective action. n Aid in the accident prevention and elimination of a clearly identified hazard. n Most important- Investigation is not intended to place blame.

The Three Basic Causes Poor Management Safety Policy & Decisions Personal Factors Environmental Factors Unsafe Act Unsafe Condition Unplanned release of energy and/or Hazardous material Basic Causes Indirect Causes Direct Causes ACCIDENT Personal Injury Property Damage

Be Prepared n Develop contingency plans prior to the accident. n Designate an investigator –This person should only be responsible for investigating. –Should have a good working knowledge of operating procedures. n Be equipped with the right tools to do the job thoroughly.

Record the Facts n Interview witnesses as soon as possible. n Document the accident scene before any changes are made. –Take photos –Draw scaled sketches –Record measurements n Gather support documents such as maintenance records, reports, production schedules or process diagrams.

Record the Facts n Keep all notes and remarks in a bound notebook or three ring binder. n Record: –Pre-accident conditions –Accident sequence –Post-accident conditions n Document victim location, witnesses, machinery, energy sources and other contributing factors.

Record the Facts n Even the most insignificant detail may be useful. n Document and then document some more. n The investigator should be concentrating solely on the investigation at hand.

Interviewing n Excellent source of first hand knowledge. n May present pitfalls in the form of: –Bias –Perspective –Embellishment n It is important to maintain a clear thought process and control of the interview.

Interviewing n n Witnesses should be separated and interviewed as soon as possible after the accident. If witnesses have an opportunity to discuss the event among themselves, individual perceptions may be lost in the normal process of accepting a consensus view where doubt exists about the facts.

Interviewing n Get preliminary statements as soon as possible from all witnesses. n Locate the position of each witness on a master chart (including the direction of view) n Explain the purpose of the investigation (accident prevention) and put each witness at ease.

Interviewing n Let each witness speak freely and take notes without distracting the witness (use a tape recorder only with consent of the witness). n Use sketches and diagrams to help the witness. n Emphasize areas of direct observation and label hearsay accordingly. n Record the exact words used by the witness to describe each observation.

Interviewing n Word each question carefully and be sure the witness understands. n Identify the qualifications of each witness (name, address, occupation, years of experience, etc.). n Supply each witness with a copy of their statements (signed statements are desirable).

Problem Solving Techniques Change Analysis n This technique emphasizes change to correct the problem. n Examination of deviations from the norm are scrutinized. n Consider all problems to result from some unanticipated change. n Analyze the changes to determine its cause.

Problem Solving Techniques Change Analysis n Use the following steps in this method – Reverse the sequence of events: –Define the problem (What happened?). –Establish the norm (What should have happened?). –Identify, locate, and describe the change (What, where, when, to what extent). –Specify what was and what was not affected. –Identify the distinctive features of the change. –List the possible causes. –Select the most likely cause(s).

Problem Solving Techniques Job Safety Analysis n Job safety analysis (JSA) is part of many existing accident prevention programs. n In general, JSA breaks a job into basic steps, and identifies the hazards associated with each step as well as prescribing controls for each hazard. n A JSA is a chart listing these steps, hazards, and controls. n Review the JSA during the investigation if a JSA has been conducted for the job involved in an accident. n Perform a JSA if one is not available to determine the events and conditions that led to the accident.

Problem Solving Techniques Job Safety Analysis

Investigation Report n An accident investigation is not complete until a report is prepared and submitted to the proper authorities. n Suggestion of items to include in your report.

Investigation Report n Background Information –Where and when the accident occurred –Who and what were involved –Operating personnel and other witnesses n Account of the Accident (What happened?) –Sequence of events –Extent of damage –Accident type –Agency or source (of energy or hazardous material)

Investigation Report n Discussion (Analysis of the Accident - HOW; WHY) –Direct causes (energy sources; hazardous materials) –Indirect causes (unsafe acts and conditions) –Basic causes (management policies; personal or environmental factors)

Investigation Report n Recommendations (to prevent a recurrence) for immediate and long-range action to remedy: –Basic causes –Indirect causes –Direct causes (such as reduced quantities or protective equipment or structures)

OSHA Reporting Forms n n Employers are required to track, record, and report injuries and illnesses on: – –OSHA Form 300 – Log of Work-Related Injuries and Illnesses – –OSHA Form 300A – Summary of Work- Related Injuries and Illnesses – –OSHA Form 301 – Injury and Illness Incident Report

OSHA Form 300 n n Used to classify work-related injuries and illnesses and to note extent and severity of each case.

OSHA Form 300A n n Shows the total injuries and illnesses for the year in each category n n Must be posted in a visible location from February 1 to April 30 of the following year n n Employees have the right to review injury and illness records

OSHA Form 301 n n Must be filled out within 7 calendar days from the date information was received. n n This form contains information relating to employee health and must be used in a manner that protects the confidentiality of employees to the extent possible while the information is being used for occupational safety and health purposes.

Reportable accidents n n Report to OSHA area office those work-related injuries and illnesses that result in:   Death   The in-patient hospitalization of three or more employees injured in the same incident   It is Auld & White Constructors’ policy for the HR Department to report any of the above incidents to OSHA. If the HR department or Safety Committee Chairman is unavailable, the Superintendent should report to the OSHA area office.

Recordable accidents n n Record those work-related injuries and illnesses that result in:   Death   Loss of consciousness   Days away from work (total number of calendar days, including weekends, away from work)   Restricted work activity or job transfer   Medical treatment beyond First Aid

Reporting timelines n n Within 8 hours after the death of any employee from a work-related incident or the in-patient hospitalization of three or more employees as a result of a work-related incident, you must orally report the fatality/multiple hospitalization by telephone or in person to the Area Office of the Occupational Safety and Health Administration (OSHA). n n You must report each fatality or multiple hospitalization incident that occurs within 30 days of the incident.

AWC Accident Reporting Procedures n n If injured beyond First Aid: n n Complete Authorization for Treatment and Examination form n n Send employee with form to nearest authorized treatment facility n n Notify Human Resources n n Competent Person completes Accident/Incident Investigation Report as soon as possible after the incident

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