doc.: IEEE /0096r6 Report September 2013 Adrian Stephens, Intel CorporationSlide nd Vice Chair’s Report September 2013 Date: Authors:

doc.: IEEE /0096r6 Report Introduction This presentation is a status update on attendance, membership, balloting and documentation matters. September 2013 Adrian Stephens, Intel CorporationSlide 2

doc.: IEEE /0096r6 Report ANA Status The latest database is 11-11/0270r17 (June 2013) Changes since last meeting: –None September 2013 Adrian Stephens, Intel CorporationSlide 3

doc.: IEEE /0096r6 Report September 2013 Adrian Stephens, Intel CorporationSlide 4 Current Membership Status Data as of Definitions: Aspirant: a member who has attended 1 qualifying meeting Potential Voter: a member who has attended 2 qualifying meetings and will become a voter at the start of the next plenary they attend StatusNumber Aspirant96 Potential Voter36 Voter334

doc.: IEEE /0096r6 Report September 2013 Adrian Stephens, Intel CorporationSlide 5 Recent voting member history

doc.: IEEE /0096r6 Report September 2013 Adrian Stephens, Intel CorporationSlide 6 Recording Attendance It is a requirement that attendees record their participation at an session and declare their affiliation. This record is usually made using the IMAT attendance system. –If you wish to participate without recording attendance, send an per session to the WG 2 nd vice chair declaring your participation and affiliation. You cannot gain or maintain voting membership using this method. You must record 75% attendance of eligible slots in a session for that session to count towards gaining or maintaining voting membership –You need a single IEEE-SA web account The IEEE SA web account requires a working address do not remove your address from the account –Use the address associated with that web account when registering attendance If you change addresses, update the web account, don’t create a new web account, or your membership status may not be calculated properly –Record attendance using this URL:

doc.: IEEE /0096r6 Report September 2013 Adrian Stephens, Intel CorporationSlide 7 Session graphic – Sept Normal slots –Opening Ceremony is 1 slot –Opening wireless plenaries are 1 slot 4 extra slots –Sunday CAC –Monday evening –Tuesday editor’s Meeting –Thursday CAC 75% attendance requires 14 slots attended Closing plenary requires only 1 registration for 2 slot credit Source: 11-13/0396r0 Register once

doc.: IEEE /0096r6 Report Online Calendar This session’s meetings are also shown on the calendar on the home page ( This is a Google calendar There are multiple ways of accessing this information, for example from a cell-phone, or as a remote calendar. Note: the schedule on this calendar will be updated, but any room changes will probably not be. Room changes will be posted on rooms. September 2013 Adrian Stephens, Intel CorporationSlide 8

doc.: IEEE /0096r6 Report September 2013 Adrian Stephens, Intel CorporationSlide 9 Documentation

doc.: IEEE /0096r6 Report September 2013 Adrian Stephens, Intel CorporationSlide 10 Local File Document Server information Local FTP server: ftp://griffin.events.ieee.org (anonymous)ftp://griffin.events.ieee.org External Document Server

doc.: IEEE /0096r6 Report Synchronizing while at the meeting Particularly important when external bandwidth is limited and unreliable Use anonymous ftp –Host: ftp://griffin.events.ieee.orgftp://griffin.events.ieee.org –User: anonymous –Password: –Destination directory: /802.11/13 Freeware tools are available, for example search for “syncback free” ** ** Other tools are available. The IEEE does not endorse the use of any particular tool. September 2013 Adrian Stephens, Intel CorporationSlide 11

doc.: IEEE /0096r6 Report September 2013 Adrian Stephens, Intel CorporationSlide 12 Reflectors There is an reflector for the working group, plus one for each task group. Write access to the reflectors allowed for those who are members with status: aspirant, nearly-voter, potential- voter, voter. To make a request, visit the reflector request page: –Gathers information and sends an to Vice Chair If you change address – please let me know. I will perform a global change to the list servers. Public read access to all reflectors is available via the home page on the “WG ” menu.

doc.: IEEE /0096r6 Report WEDNESDAY September 2013 Adrian Stephens, Intel CorporationSlide 13

doc.: IEEE /0096r6 Report 802 EC Workshop Purpose: To give EC members a chance to discuss topics in greater depth than possible during a EC plenary meeting where regular business dominates time Logistics: All day Sat 16 th November after 802 plenary Who is invited: 802 EC members and WG vice chairs, relevant IEEE-SA staff September 2013 Adrian Stephens, Intel CorporationSlide 14

doc.: IEEE /0096r6 Report EC Workshop Topics How much background information to put in PAR How strictly should EC stick to its own rules? Next Generation Publishing system 802 marketing for 2014 IEEE-SA service levels Non-USA meeting service requirements Term limits for 802 chair & appointees Cooperation between Omniran and other WGs Technical interchange between 802 WGs September 2013 Adrian Stephens, Intel CorporationSlide 15

doc.: IEEE /0096r6 Report Reference September 2013 Adrian Stephens, Intel CorporationSlide 16

doc.: IEEE /0096r6 Report Assigned Numbers Authority (ANA) The ANA is Adrian Stephens The purpose of the ANA is to ensure we have no conflicts for numbers between parallel developments. Such a conflict has the potential to create interoperability problems. The ANA Process: –Request by TG Editor (or TG chair) to ANA –ANA checks for conflicts with TG Editors –ANA issues revised spreadsheet showing any changes September 2013 Adrian Stephens, Intel CorporationSlide 17

doc.: IEEE /0096r6 Report WG Balloting - ePoll Each WG letter ballot sequence (i.e., task group) has its own voting pool set to the voting members of at the time the ballot first reaches 75% approval. –I get asked all the time “should I vote on this ballot” –The answer is “go check the voters list published with each and every ballot”. There’s a link on the home page during the ballot. The mechanism we will use to collect votes/comments is the ePoll mechanism provided by the IEEE-SA. –Use either individual comments or the template.csv spreadsheet provided. –Can also supply comments using.xls format –You will need to sign in using your IEEE-SA web account –Last ballot (LB187) was successful – people seem to be getting used to the technology quickly. If you are new to writing comments or comment resolutions, please see document 11-11/1625. September 2013 Adrian Stephens, Intel CorporationSlide 18

doc.: IEEE /0096r6 Report Reciprocal Credit An voting member will get attendance credit for attending any of the following groups: – (Radio Regulatory TAG) – (Coexistence WG) –OmniRAN ECSG SG – (Smart Grid TAG) Note that this means you can maintain voting status while attending these groups, but you cannot gain voting status. For / / ECSG SG attendance – There should be an option under IMAT to record reciprocal credit. September 2013 Adrian Stephens, Intel CorporationSlide 19

doc.: IEEE /0096r6 Report Meeting attendance – last 11 years September 2013 Adrian Stephens, Intel CorporationSlide 20

doc.: IEEE /0096r6 Report Membership by Country and Region September 2013 Adrian Stephens, Intel CorporationSlide 21

doc.: IEEE /0096r6 Report Membership – Historic Data September 2013 Adrian Stephens, Intel CorporationSlide 22

doc.: IEEE /0096r6 Report Document uploads – historic data September 2013 Adrian Stephens, Intel CorporationSlide 23 Uploads per Meeting