New Hanover County Schools End-of-Course Test Administration Training Online and Paper-and-Pencil Fall 2012

Eligible Students (page 1)  Students who are enrolled for credit in a course for which an EOC assessment is required (EOC/EXTEND2)

Eligible Students (Special Situations) (pages 1-2) Advanced Placement Courses : Student must take the EOC test the first time the student takes the course. Students enrolled in AP courses who have previously received credit for a non- AP course of the same subject are not eligible to take the EOC test. Students Identified as Limited English Proficient (LEP): Students identified as LEP scoring below Level 4.0 Expanding on the state-identified English language proficiency reading placement test and are in their first year in U.S. schools are not eligible to be assessed on the English II end-of-course test. Students Repeating an Entire Course for Credit or Taking a Credit Recovery Course : (Handout):

EOC Testing Window (pages 2-3) December 14EOC Training January 9 (Wed) Pick up test booklets 9:30-11:30 January 4-9; Makeups 10-11(WECHS) January 10-15; Makeups (Other HS)EOC Administration January 23 (Wednesday 9:00-12:00) Return Test Materials (Testlets, scrap paper & manuals)

Estimated Administration Time (pages 2-3) Biology/English II 150 minutes; Algebra I 180 min –Biology 75 items –English II 68 items –Algebra I 60 items 2 two-minute breaks Allow ample opportunity to complete the test. As long as students are engaged and working and the maximum time allowed (4 hours*) has not been reached, they must be given time to complete the test. * Except for students with documented accommodations for extra time

Test Materials Paper-and-Pencil Test Administrator’s Manual Test books and answer sheets Header Sheet Sufficient envelopes or vinyl bags Paper clips Optional: Highlighters and color acetate overlays DPI issued/approved graph paper (Algebra I) Extra sharpened No. 2 pencils Supply of blank paper Graphing calculators for Algebra I Accurate timing device that does not make noise Online Test Administrator’s Manual Computer with an up-to-date applications Training Notes: –Review technical requirements: –Personal computers and personal learning devices must not be used at this time. DPI issued/approved graph paper (Algebra I) Extra sharpened No. 2 pencils Supply of blank paper Graphing calculators for Algebra I Accurate timing device that does not make noise

Test Administrators Local Requirement: Test administrators must by certified staff. –Teachers –Social workers –Counselors –Retired teachers –Teacher assistants who are certified teachers

Before Testing (pages 5-17) Prepare Training Read Testing Code of Ethics (Appendix) Complete Electronic Testing Plan and submit to Testing Department (WECHS January 2; other HS January 8) Train Proctors and Teachers (Documentation required) Students with Accommodations –Complete Review of Accommodations forms –Review Testing Students with Disabilities document

Test Day (p 18-36) Materials check out and documentation Monitoring Testing irregularities and OTISS –Check to make sure login is current –New users will be added week of 12/17

Monitoring Students During Testing Walk frequently and quietly throughout the room. –Position self to have an unobstructed view of and easy access to students. Do not read test questions from open student test books. Do not indicate answers to students. Some examples include but are not limited to: –telling students to “look at the question again” or offering similar advice; –making a facial expression, hand gesture, or utterance (e.g., coughing, clearing throat) to indicate approval or disapproval of the student’s response; and –standing beside the desk, reading a question, looking at the student’s response, and then pointing to the correct answer or pointing to the question as if to indicate “read the question again because you have bubbled the wrong answer.” Test administrators and proctors (see proctor statement) cannot help students: –by explaining the directions in their own words; –by explaining the meaning of any word in the directions, test questions, or answer choices; –by rephrasing test questions; –by translating a word or phrase into another language; or –by providing synonyms for unknown words.

After Testing (pages 43-61) Complete the Review of Accommodations Code questions 1 and 2 on answer sheet Special Codes Header sheets –Do NOT code class period Daily Lists for Testing Department

Student Answer Sheets: Complete by the TA or Principal’s Designee AFTER Testing Section (45) Question 1Currently (1) identified ONLY under Section 504 (i.e., do not have current IEPs) or (2) identified with a transitory impairment (i.e., not Section 504 eligible). If the student is not officially classified as any of the above, this question must be left blank. Question 2Complete if the student was provided a testing accommodation during this test administration for any reason. More than one response may be filled for this question. If the student was not provided an accommodation during the test administration, this question must be left blank.

P/P: Special Codes for Answer Sheets (page 48-50) Information RequestedColumn(s) Anticipated Course GradeA Transfer StudentsB Youth Enrichment Zone studentsF (zero) Achievement LevelsH Students Repeating a Course for Credit and Credit recovery Courses J Students Identified as LEP Who Are Not Eligible to Take the English II EOC K STAEL (zero) Absent from Makeup

General Purpose Header Sheet (page 62) Answer Key CodeTest Answer Key Code Algebra IALG1 BiologyBIOL English IIENG2 Complete: Teacher’s name (Must be the same each time) School Name -Bubble entire name. LEA/school code Answer key code (below) Number of answer documents enclosed

OTISS – System for Reporting Test Irregularities Account set up (NC ID) –Approval procedure –Training/manual TC responsibilities –TC submits irregularity

Transcriptions One individual transcribes the student’s responses. One individual verifies the transcription. One individual observes the process. All 3 sign the outside cover of the test book. Separate the books when you return them to the Testing Department.

After Testing - Packaging and Returning Materials Return all materials to the Testing Department –All test booklets –Unused answer sheets and header sheets –Scrap paper –Graph paper File completed Review of Accommodations Used During Testing forms at the school.