World Meteorological Organization Working together in weather, climate and water WMO OMM WMO Status Report and Way Forward on Budget-related Actions Presentation for EC/SOP 17/02/2016

WMO OMM Two actions set by Cg-17 EC to establish required mechanisms in order to review WMO activities and Programmes and to consider additional efficiencies and savings, re-scoping of activities and the use of programme support costs associated with voluntary contributions, as well as the associated risks and opportunities. SG to include information on the costs of the WMO activities and Programmes and the detail of costs by object of expenditure in the budget proposals for the second biennium (2018–2019) of the seventeenth financial period and the eighteenth financial period (2020–2023). Status Report and Way Forward on Budget-related Actions2

WMO OMM Towards an improved structure for the WMO budgets Status Report and Way Forward on Budget-related Actions 3

WMO OMM Problem and root causes Members do not receive the information they need, because of: Excessive granularity of the present budget structure; Disconnect between strategic planning and budgeting Status Report and Way Forward on Budget-related Actions4

WMO OMM Improved WMO Programme Structure Integrated planning and monitoring process How Means What Progress Status Report and Way Forward on Budget-related Actions5

WMO OMM Why use Programmes? Are “known entities” Possess naturally some features allowing: cross-cutting collaboration; planning and scheduling; definition of deliverables and milestones; resource allocation; monitoring of progress. For these reasons, Programmes represent a “common language”, in an integrated planning and monitoring process Status Report and Way Forward on Budget-related Actions6

WMO programmes

WMO OMM WMO Programmes Status Report and Way Forward on Budget-related Actions8

WMO OMM Issues Too many programmes; Programmes are often seen as “departmental activities”; Programmes are often defined in vague terms and are more continuous activities rather than one-off; Insufficient monitoring of progress; For the moment, these issues have been addressed only by consolidating programmes within a multi-layer structure. Status Report and Way Forward on Budget-related Actions9

WMO OMM Proposed structure (1) 4 categories of «Major Activities» –Foundation activities; –Applications in specific areas of weather, climate and hydrology; –Governance; –Administration. Status Report and Way Forward on Budget-related Actions10

WMO OMM Proposed structure (2) 6 Themes Foundation activities: –Observations & information systems –Research –Capacity development Applications: –Meteorological applications –Climate –Hydrological applications Status Report and Way Forward on Budget-related Actions11

WMO OMM Proposed structure (3) Level 1 Programmes (32) Level 2 Programmes –Financed by RB (16) –Financed by XB (…) Budget information would normally be provided to Members at Level 1 programmes. Status Report and Way Forward on Budget-related Actions12

WMO OMM Objects of Expenditure Represent the «nature of cost» 6 Objects defined: –Staff salaries and related expenditures –Operating expenditure (e.g consultancy, ext. services and supplies –Capital expenditure –Travel expenduiture –Meeting costs –Sources of income other than contributions Status Report and Way Forward on Budget-related Actions13

WMO OMM Answers to questions raised at last EC/SOP Allocation of expenditure to ERs Attribution of expenditure to TCs Resolution of multiple programme allocations Best balance between simplicity and information needs in defining Objects Of Expenditure Ensuring availability of information on Priorities Achieve best balance between technical activities vs governance & administration Status Report and Way Forward on Budget-related Actions14

WMO OMM Operational implementation Conceptual design is completed. However before the model can be used operationally; Oracle ERP modification or plug-in is necessary; Operational implementation by 1/01/2018 seems feasible, subject to identification of the necessary funding. Status Report and Way Forward on Budget-related Actions 15

WMO OMM Mechanisms to review WMO activities and Programmes Status Report and Way Forward on Budget-related Actions16

WMO OMM Present situation Savings measures announced to Cg are being implemented (reduced salary standard costs, reduction of travel agency fees, EDMS started); Some additional saving opportunities are being analysed (e.g. ASHI); Release of «blocked» reserve (1,5 MCHF) does not seem necessary in SG is finalising consultation with departments to apportion this reduction. Status Report and Way Forward on Budget-related Actions17

WMO OMM Proposed approach Taking advantage of the improved budget structure, initiate a systematic review of the various parts of the WMO budget to: Streamline / focus list of WMO programmes; Ensure that possible duplications are resolved; Focus efforts and resources on most value adding, high priority activities; Challenge efficiency of current arrangements. Status Report and Way Forward on Budget-related Actions18

WMO OMM Next steps WG members to provide feedback and comments on: Improved budget structure Approach for review of WMO activities and Programmes to enable the Secretariat to prepare a document for EC-68. Status Report and Way Forward on Budget-related Actions19