Effective Presentation Design Louise Livesey Academic Skills Adviser 05/03/2016Academic Skills Advice1 This workshop will: − Cover basic best-practice when planning and preparing presentations for academic assessments − Explore how you can use visual aid resources effectively − Give specific tips on using MS PowerPoint for presenting

The Plan 05/03/2016Academic Skills Advice2 1.Differences between good and poor presentations 2.Planning and preparation 3.Context and environment of presentation delivery 4.Presentation structure 5.Presentation content and slide formatting 6.Importance of timing 7.Use of visual aids and supporting materials 8.Tips for using MS PowerPoint effectively 9.Presentation design checklist

1.Differences between good and poor presentations 05/03/2016Academic Skills Advice3 Useful in employment You are in control Prepare and be a confident deliverer

What features make up the 'best‘ presentation you have seen? Logical structureFlows well Deliverer knows their subjectStay focused Delivered at the right level for the audience‘Connected’ with audience Slides/visuals appropriate and easy to understandAppropriately paced Activity 1: What features make up a poor presentation? 05/03/2016Academic Skills Advice4 1.Differences between good and poor presentations

Knowing your subject: ideas storm Being focused: be focused and use essential info Prioritising: organise and prioritise, and repetition 05/03/2016Academic Skills Advice5 2. Planning and preparation

3.Context and environment of presentation delivery 05/03/2016Academic Skills Advice6 3.Context and environment of presentation delivery Audience: Who will be attending and what are their expectations? Venue: Will you need a microphone? How big or small is it? Is there a SMART screen or basic projector? Is there a lot of natural light? Is your IT compatible with the equipment and software? Will there be room? Activity 2: other features Time of day Levels of engagement and response Type of presentation Purpose

4. Presentation structure The Rule of 3: Tell them what you are going to tell them Tell them Tell them what you have told them Intro Main Body Conc ?s 05/03/2016Academic Skills Advice7

5.Presentation content and slide formatting 05/03/2016Academic Skills Advice8  Limit scope – say more with less  Limit detail – say less with more  What about the details?  Keep in reserve for questions  Give source for more  Provide more in handouts How much?

Royal Society of Medicine Meeting, December 1943, Sections of Dermatology and Epidemiology and State Medicine ‘The Organization of the Treatment of Lupus Vulgaris’ Proc R Soc Med April; 37(6): 291– Presentation content and slide formatting 05/03/2016Academic Skills Advice9

Notified lupus cases in Lancashire 05/03/2016Academic Skills Advice cases cases cases cases Royal Society of Medicine Meeting, December 1943, Sections of Dermatology and Epidemiology and State Medicine: ‘The Organization of the Treatment of Lupus Vulgaris’ Proc R Soc Med April; 37(6): 291–300. p Presentation content and slide formatting

You need to consider, out of all the data gathered, what would be the most relevant information to present. This can be achieved by considering grouping the information into the following categories: information that is essential and must be conveyed; information which would be nice to include if there was time; information which should be included in a supporting ‘role’. Then you need to condense the information and ensure that you are being concise. There’s no point having waffling, long sentences as a visual aid, especially when it is a point that can be briefly made. Keep it simple. The more complicated your composition is, the less likely it is that you will be understood. You are trying to convey information not win awards for how complex a presentation you can come up with. Don’t forget that good presentations can take something complex and make it appear simple to grasp. 5.Presentation content and slide formatting 05/03/2016Academic Skills Advice11

 Relevant Information  Essential  Nice to have  Supporting  Concise  Simple This is appropriate but a bit boring? 05/03/2016Academic Skills Advice12 5.Presentation content and slide formatting

Relevant Information  Essential; Nice to have; Supporting Concise Simple Easily understood and interesting slides 05/03/2016Academic Skills Advice13 5.Presentation content and slide formatting

6. Timing 05/03/2016Academic Skills Advice14 Why finish on time?  Lose marks: did not include all material AND may be a set time in criteria  Audience frustration: no time for ?s  Co-deliverer frustration: inconsiderate  Creates a poor impression: for future presentations

Planning: Be selective with material to be included and plan to finish early Rehearsal: Practice, practice, practice 05/03/2016Academic Skills Advice15 6. Timing

7.Use of visual aids & supporting materials 05/03/2016Academic Skills Advice16  Do not get carried away: just because you can, should you?  Clear, concise, relevant and easy to read  User-friendly  Legible  Uncluttered  Spelling and grammar correct  Charts or graphs are gold

 1:1  Uncomplicated fonts and word  Use text and visuals sparingly  Do not include too much animation  Is it all there?  Clear labels  Background to be subtle and consistent  Keep it short  Create handouts 8.Tips for using MS PowerPoint effectively 05/03/2016Academic Skills Advice17

05/03/2016Academic Skills Advice18  Do not get carried away: just because you can, should you?  Clear, concise, relevant and easy to read  USER FRIENDLY  Legible  Uncluttered  Spelling and grammar correct  Charts or graphs are gold 8.Tips for using MS PowerPoint effectively

A. Establish your subject and focus on it B. Prioritise you information C. Consider audience, venue, time of day, purpose D. Have a clear structure E. Repeat your main points F. Be concise and simple G. Time each section H. Appropriate visual aids I. Do you have a back-up plan in technology fails 9.Presentation design checklist 05/03/2016Academic Skills Advice19

Design is 90% of the work! 05/03/2016Academic Skills Advice20

Academic Skills Advice Service Where are we? Chesham Building B0.23. Give us a call or come speak to us Monday- Friday 9am-5pm (closing at 4pm Fridays). Who am I? Louise, the dedicated workshop adviser. Who can help me with study and writing skills? Lucy and Russell run Instant Study Skills Advice sessions every weekday and Writing Skills Clinics three times a week. You can also access self-help resources on our webpage.webpage Who can give me maths advice? Helen and Michael specialise in Maths support for students though clinics and pre-booked appointment. How do I get in touch? academic- Telephone: academic- 05/03/2016Academic Skills Advice21

Any questions? 05/03/2016Academic Skills Advice22