BYSL AGM Meeting November 5, 2009

Agenda –Call to Order –BYSL Overview –Introduction of Candidates –Roll Call – Eligible Voters –Vote –Announcement of Elected Board members –Adjourn

BYSL Quiz How many kids does BYSL register in this past fiscal year? What is the youngest age group? U? How much of the player registration fees has been used to fund Soccer Under the Lights? What did BYSL pay the YMCA this year?

Overview What is BYSL? BYSL is a volunteer-run, non-profit organization with a fiscal year ending on July 31. BYSL is affiliated with Idaho Youth Soccer (IYSA) BYSL is the umbrella organization for youth aged U6 to U19 that participate in BYSL programs. Each club (Ballistic, Odyssey, & Xtreme) has its own governing board which establishes its own rules, philosophy, fees, etc. Since they’re under the BYSL umbrella, the clubs also comply with BYSL and IYSA.

Players & Coaches All players and coaches are registered with IYSA as part of BYSL. BYSL Board Members Serve terms of 3 years and are subject to a 6 year term limit. Should have the “volunteer” spirit and be motivated to do more then just attend the BYSL meetings. Program Directors Appointed by the BYSL President Essential cogs that keep the BYSL programs going Overview Who is BYSL?

A look back August 1, 2008 thru July 31, 2009 BYSL Programs YDP U12 Junior High League Field Development Support Functions: Player Registration; Far Post, Equipment, Training & $$$’s

YDP Program Directors – Mike Wedman/Cesar Rojas U6, U8 & U10 age groups Sunnyside Park is the place.

U12 Program Director – Denise Hansen 8 v 8 games on small sided fields at Sunnyside Park Need Referees

Junior High League Director – Mark Oliver BYSL organizes and runs the League for BYSL/GCYSL/MYSL/JCSL/FCSL. League stretches from Ashton to Pocatello –1–14 Girls Team (2008) 19 (2009) –1–17 Boys Teams (2008) & (2009)

Field Development Director - Mackay Hanks Soccer Under the Lights- Status –Sprinklers have been installed –Grass has been planted –Curbing is in for new access road –Bases for light poles have been installed.

Field Development Director - Mackay Hanks Soccer Under the Lights- What remains –Purchase and installation of light poles $150K –Wiring the poles- $7.5K –Fencing –Scoreboards –Sound System

Field Development Director - Mackay Hanks Soccer Under the Lights-Financial Report as of July 31, 2009 Donations $7, CHC Grant 25, BYSL funds 85, Fundraisers 2, Total funds $119, Expended 112, Funds available $ 6,946.98

Field Development Director - Mackay Hanks YMCA Indoor Soccer Arena –BYSL has paid $40,000 to YMCA –BYSL did not pay final $10,000 in 2009; will pay $5000 in Nov 2009 and $5000 next year

Retiring Board Members Jamie Prestwich – Vice President & Far Post Mackay Hanks- Field Development Denise Hansen-U12 Program Debbie Shepherd – Board Member

Introduction of Candidates Judy Brower Jolene Caspary Hugh Foster Brigham Redd Anyone else?

Vote!

Support Functions

Registration Mary Lund, Registrar Registered 999 players with US Club and IYSA in Registrar has on line access to IYSA registration site. Spring Registration is due January??

Registration cont’d Trends – Last 6 seasons

Training Director of Coaching-Charlie Brizzee Licensure/Education 13 BYSL coaches received E Licenses from the clinic in March. 11 BYSL candidates, 8 received National D 2 BYSL coaches traveled to CA for an NSCAA Residential course and received National certificates Training Budget Board approved 16.5% Coach’s Training budget increase for Visit BYSL website for training dates and times ODP Developmental series for 5 weeks in Idaho Falls in June First Annual UK Elite Camp with 63 campers in July – UKE was very pleased at the numbers for a 1 st year camp – all proceeds to SUTL Registration 59 coaches registered in Spring coaches in Fall 2009

Equipment Manager – Jodi Smith BYSL provides balls, nets, corner flags, pennies, discs & cones to coaches All equipment (except balls) should be returned to BYSL when the coach “retires” Equipment Manager –Orders the equipment –Distributes to coaches as needed

Far Post Jamie Prestwich, Editor Published 3 times a year Mailed to addresses from Registration Forms Posted on the BYSL web page Need input from the soccer community

Maurya Bourgeois, Webmaster BYSL Programs & BYSL forms Upcoming Coaching/Referee Clinics and other dates of interest League documents (bylaws, minutes, Far Post, rules, etc)

Financial Report for Fiscal Year Ended 7/31/09

BYSL Result of Operations for Fiscal Year ended 7/31/09 Player Fees (Net) $ (3.7K) IF Shootout Income 10.8K Interest Income.6K SUTL Donations 30.5K SUTL Expended (47.0K) Net decrease $(8.8K)

Player Fees Breakdown For Fiscal Year Ended 7/31/09 Actual Fees collected $ 39,412 Expended: Administrative 8,878 Equipment 3,000 Fields 3,754 Referees 18,364 Training 4,674 YDP 3,289 Total Expended $43,079 Net fees $( 3,667)

Administrative Expenses (last 4 years)

BYSL Cash Balance is $66K as of 7/31/09 Operations=$30.5K SUTL= $6.9K Reserve = $25K FHFO =$3.6K

Source of the Funds For Field Development Past Tournament Directors: 1999-Rick Colwell/Nick Josten ($8.4K) 2000-Sharon Oliver ($3.9K) 2001-Dee Maddon ($7.9K) 2002-Dave Sanderson ($9.6K) 2003-Dee Maddon/Dave Sanderson ($7.9K) 2004-Sharla Cox/Carol Hoffman ($16.4K IFSSO & State Cup) 2005-Sharla Cox/Carol Hoffman ($11.8K) 2006-Sharla Cox/Carol Hoffman ($15.9K IFSSO & State Cup) 2007-Todd & Kathy Hampton ($10.8K) 2008-Todd & Kathy Hampton ($8.2K) 2009-Rob & Carol Hoffman ($10.8K)

What should BYSL be focusing on? Soccer Under the Lights (SUTL) Competitive spring league Summer League Corporate sponsorship ????