How to Approve & Receive

 Who Approves Transfers? Administrators at both the sending and receiving cost centers Title I Project Manager (If item on transfer is funded by Title I) TIS Project Manager ( If item on transfer is leased)  Who Receives Transfers? Staff member(s) designated by administrator Staff member(s) must have taken Asset Transfer Class  All Transfers must have all approvals before they can be Received.

 How to Approve a Transfer Administrator signs into Terms Select “F” (Fixed Assets) on the Main screen

 Select Menu “D”

 Select Panel #4

 Click on Transfer to be approved

 Sending Administrator enters approval CCF = Cost Center From Type “A” in Field and press [Enter]. Administrator’s name will fill in

 Receiving administrator’s approval CCT= Cost Center To Type “A” in the CCT Field and press [Enter]. Administrator’s name will fill in

 If a Special Projects or a Lease Tag is on the Transfer Example #1: Project Manager from Special Projects would need to approve the transfer before it can be received SP Project Manager will type “A” in the SP Field A “Y” in the SL column will indicate which tag number is SP

Example #2: Project Manager from TIS would need to approve the transfer before it can be received TIS Project Manager will type “A” in the LS Field A “Y” in the SL column will indicate which tag number is LS

 Transfer is approved by both the CCF & CCT and if needed the SP and LS The transfer is ready to be received **Important** Confirm items are at Cost Center before receiving  How to Receive a Transfer Receiving staff member signs into TERMS Select “F” (Fixed Assets) on the Main screen Select Menu “D” Select Panel #4 Click on Transfer to be received ( If Screen shots needed refer to slides 3-6)

 Receiving a transfer 1. Type “R” in Action Field for each item receiving 2. Type building & room number if available 4. Press [Enter] to update. All other information will auto fill (Status, Transaction date, and Received By: ) 3. Type in delivery date. Transfer will not close with out date

 Part of Transfer not received A transfer will not close until each tag number has either an “R” or “X” in the Action Field If tagged item on transfer is not received for any reason type “X” in Action Field. This item will not be received with the rest of the transfer THE RECEIVING COST CENTER SHOULD NOTIFY THE SENDING COST CENTER OF ITEM(S) NOT RECEIVED

This concludes the Approving & Receiving of Transfers. For information on Deleting Asset Transfers move onto our next Power Point. How to Delete Asset Transfers