Common Origination and Disbursement: 101:The Basics Wood Mason, Barbara Davis Demetrius Windom Session 18

1 COD: The Basics  What is COD?  What does it mean to be a Full Participant?  How do I work with COD?  Helpful tools  Website tour  Customer Service

2 Integrates a common process with a system designed to support origination, disbursement, and reporting for the Federal Pell Grant and Direct Loan Programs COD

3 COD Overview NOTE: All COD interfaces routed through EAI except DCS. SAIG Financial Mgt System (FMS) Loan Servicing System (DLSS) Common & Legacy Direct Loan and Pell Origination, Change and Disbursement Records Acknowledgements and Response Records Central Processing System (CPS) Loan Bookings & Disbursements School Eligibility Data Funding Transactions Payment Transactions Student Level Pell Data Student Level Direct Loan Data FMSS / GAPS Schools Drawdowns Post Secondary Education Participant System (PEPS) Student Applicant Data Payment Transactions Student Data Storage (NSLDS) Common Origination & Disbursement (COD) Transaction Processing WebReports Customer Service Center Applicant Services Debt Collection Services (DCS) Student Pell Payment Data

4  Replaced the Recipient Financial Management System (RFMS) and the Direct Loan Origination System (DLOS)  ALL SCHOOL data is processed by COD COD

5 We Changed The Lingo Common Record Receipt/Response CFL Full Participant Phase-In Participant Document XML Flat File

6 Full / Phase-In Participant A school’s “participant” status is determined by the method they use to transmit their data to COD: Full Participants Schools that submit data using the COD Common Record Layout in XML format Phase-In Participants Schools that submit data using Pell Grant/Direct Loan Record Layouts in fixed-length, flat file format

7 COD Full Participants As of March 1, (Projected) All schools must be Full Participant for the Award Year.

8 The Common Record  A “student-centric” document (coded in XML) used to transmit Pell Grant and Direct Loan data to the new COD database  A document flexible enough to use for ALL Title IV programs  A document that uses the same layout for ALL data submissions

9 04/05 Full participant Message Classes  Non-program specific and non-award year specific –COMRECIN, COMRECOP  Non-program specific and award year specific ( ) –CRAA05IN, CRAA05OP  Program specific (Pell, Direct Loan and/or Campus- Based) and award year specific ( ) –CRPG05IN, CRDL05IN, CRCB05IN  Program specific (Pell, Direct Loan and/or Campus- Based) and non-award year specific –CRPGMYIN, CRDLMYIN, CRCBMYIN

10 COD Funding ONLY ACCEPTED ACTUAL DISBURSEMENTS DRIVE FUNDING!!!!  Remember to mark your disbursements “TRUE”

11 Full Participant Set up Send or fax a request letter, printed on school or corporate letterhead U.S. Department of Education COD School Relations Center Attn: Full Participant P.O. Box 9003 Niagara Falls, NY Fax : 877/ IFAP Notice dated 2/26/03

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13 Website tools

14 Daily Processing updates

15 COD/CPS Quick Reference

16 Updating contacts

17 COD Entity ID

18 Help

19 Edits

20 Glossary

21 Brief tour of the website

22 Person

23 Applicant Search

24 Person Detail

25 School

26 Cash Activity

27 Batch Searches

28 Batch detail

29 Services/Reports

30 Users

31 How do I Obtain Access to the COD Website?  Identify a Security Administrator for your school  Submit Security Administrator Request Letter on university or corporate letterhead  IFAP announcement for detailed instructions  Updated: COD Web Site Access for Schools – March 18, 2003  COD Web Site Access for /Third Party Servicers and Vendors – March 18, 2003

32 COD Customer Service  Direct Loan  (4P-Grant) Federal Pell Grant  questions to Niagara Falls, NY

33 Total Inbound Telephone Calls

34 COD Processing YTD Totals – as of March 23, Originations (#)8.8 million8.4 million Originations ($)$27.9 billion$29 billion Actual Disbursements (#)17.8 million14.4 million Actual Disbursements ($)$23 billion$21.2 billion % Substantiated99.77%99.81% Pell & Direct Loan Totals

35 More Information  IFAP Website ( Common Origination and Disbursement page Announcements and Frequently Asked Questions  COD Technical Reference  DL Bulletins  Electronic Announcements

36 Where Are the COD Resources?

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