Pre-Award Process Non-competitive Grants Cynthia Binkley Federal Program Officer

New Performance Measures for FY 2006 No longer linked to Appropriations date Now linked to application receipt date Greatly increases need for FPO oversight

Performance Measures Processing Days New Awards CE 180 Calendar Days -FPO 90 days from receipt of application -GMD 90 days, 60 to process awarding 30 days prior to start date Continuations/Renewals with Changes 150 Calendar Days -FPO 75 days from receipt of application -GMD 75 days, 45 to process awarding 30 days prior to start date

Performance Measures Processing Days Continuations/Renewals No Changes Calendar Days -FPO 60 days from receipt of application -GMD 60 days, 30 to process awarding 30 days prior to start date Multi-Year with Changes Calendar Days -FPO 60 days from receipt of application -GMD 60 days, 30 to process awarding 30 days prior to start date

Performance Measures Processing Days Multi-Year Release of Funds No Changes - 90 Calendar Days -FPO 45 days -GMD 45 days, 15 to process awarding 30 days prior to start date Multi-year release of funds offers the greatest flexibility to FPO, with the least chance of delay in funding to recipient Cooperative/Joint Institutes – 75 Calendar Days -FPO 15 days -GMD 60 days, 30 to process awarding 30 days prior to start date

Planning and Scheduling around House and Senate Marks Continuing Resolutions Possible Rescissions Developing RFAs Allocation Tables Informing Recipients Application Start Dates Coordinate Budget Obligations

House and Senate Marks Use the House and Senate Marks as preliminary guidance for planning work -Public documents -Use as source for discussing possible funding with identified entities -Maintain on-going communication as the Appropriation Bill get closer

Continuing Resolution The Norm Plan for working under a CR Apprise recipients of effects of CR Grants that were funded Q1 of prior year may be funded Q1 of current year (may be limited in amount)

Rescissions For FY2006 we have: -0.28% rescission -0.1% Hollings Assessment -1% Govt-wide For earlier start dates, consider having proposal submitted at higher amount; advise applicant of rescissions

Developing RFAs RFAs can be prepared early and uploaded to Grants.gov for many programs Must identify recipients in RFA -Will be used for Grants Planning -RFAs can be updated to add recipients Notify recipients of FFO at Grants.gov

Allocation Tables Mandated/Limited by Statute Work with Program Managers to generate early figures Plan for possible rescissions Advise potential applicants Request applicant prepare preliminary applications to start review process

Informing Recipients Keep recipients/applicants advised throughout process -Inform your recipients of our new performance measures -Notify potential applicants if entity is mentioned in House and/or Senate Reports -Advise recipients how a CR can affect their funding -For known recipients, provide FFO early -Once determined, provide allocation table to recipients and advise of rescissions

Application Start Dates Use the Start Date to plan for Receipt of Application to meet Submit Date to GMD -Provide sufficient notice to recipient for preparation of proposal -Allow sufficient FPO processing time to prepare a complete proposal package -All funding actions are due to GMD no later than 6/30/06

Coordinate Budget Obligations Ongoing communication is the key to ensuring your Budget Officer plans for funding when GMD obligates the action Budget Officers now have to plan availability of funds, not only by Quarter, but also Monthly

What’s the Key to Success? Common theme is Communication The FPO must exchange information with Line Office Grants Liaison Program Managers Budget Officials FALD GMD Grantees Do what you can as early as possible

NOAA Fisheries Planning Workbook

Questions? Call or Cynthia Binkley (727) (direct line)