V 0.1Slide 1  send – Send How to send in WebSAMS? Access Control Other Information Configuration Customization  manage group  view sent mail Authorized user

V 0.1Slide 2 – Send Send  User can send out s but cannot receive s in WebSAMS.  All mails sent will not be encrypted.  Optionally, WebSAMS can be set up to use organizational e-Cert to digitally sign the outgoing mails.  If organizational e-Cert has been installed, address of the e- Cert will be shown as the sender’s address. Otherwise, the “School's Address for Return of by Recipients” in the System Configuration page will be used as the sender’s address.

V 0.1Slide 3 Enter recipient’s address and subject Step 1 Enter content Step 2 Add/Delete attachment if necessary View report immediately after sending mail if necessary – Send

V 0.1Slide 4 Click to pop-up ‘Select Mail Recipient’ window Select built-in or user- created mail groups to add mail recipients – Send

V 0.1Slide 5 – Send Select “Staff” group.

V 0.1Slide 6 Click this “Add” button to add the select group into “TO” recipient field – Send Click “Add” button to complete the selection

V 0.1Slide 7 Group is entered – Send

V 0.1Slide 8 – Send Select “Parent” group. Select class level and class name.

V 0.1Slide 9 – Send Click this “Add” button to add the select group into “TO” recipient field Click “Add” button to complete the selection

V 0.1Slide 10 Group is entered – Send

V 0.1Slide 11 – Send Select “Alumni or Past Year Student” group. Select school year, class level, class name and student status.

V 0.1Slide 12 – Send Click this “Add” button to add the select group into “TO” recipient field Click “Add” button to complete the selection

V 0.1Slide 13 Group is entered – Send

V 0.1Slide 14 – Send Select “Student” group. Select class level and class name.

V 0.1Slide 15 – Send Click this “Add” button to add the select group into “TO” recipient field Click “Add” button to complete the selection

V 0.1Slide 16 – Send Group is entered Click “Attachment” button to add attachment

V 0.1Slide 17 Click “Browse…” button to select a file or to enter the path and filename of the attachment – Send

V 0.1Slide 18 Click “Open” button to select the file – Send

V 0.1Slide 19 Click “Upload” button to upload the file Click “Save” button – Send

V 0.1Slide 20 – Send Send  After sending a mail, a new mail record will be created in the Mail History, regardless whether the mail is successfully sent out or not.  The status of 'Sent', 'Processing' or 'Sending Failed' will be shown accordingly.  If the size of the exceeds the size limit of each set in ‘System Configuration’, the will not be sent.  If the size limit for storing each user’s sent mail as set in the System Configuration has been reached, mails cannot be sent out any more. These mails will not be stored in mail history.

V 0.1Slide 21 – Send Send (cont’d) :  If any of the four built-in groups Staff, Parent, Student & Alumni or Past Year Student has been selected as the recipient, the members of the selected groups will be listed in the Recipient Report. In this report, the members having addresses would receive the . Click ESC To Return