Chapter 16: Import/Export

©The McGraw-Hill Companies, Inc. 2 of 25 Import/Export Importing translates data from other programs into a format that Peachtree can use. Exporting copies Peachtree data into a format that other programs can read and use.

©The McGraw-Hill Companies, Inc. 3 of 25 Importing, p. 595 Peachtree Spreadsheet Database file Other accounting program Importing translates data from other programs into a format that Peachtree can use.

©The McGraw-Hill Companies, Inc. 4 of 25 Exporting, p. 598 Database program Spreadsheet Word processing program Peachtree Other accounting program Exporting copies Peachtree data into a format that other programs can use.

©The McGraw-Hill Companies, Inc. 5 of 25 Software Objectives, p. 595 Export information from Peachtree to a word processing program. (In this chapter, Microsoft Word 2002 is used.) Select the customer list from Bellwether Garden Supply to export. Save two files.

©The McGraw-Hill Companies, Inc. 6 of 25 Web Objectives, p. 595 Use your Internet browser to go to the book’s website at Go to the Internet Activity link on the book’s website. Then, select WEB EXERCISES PART 4. Complete the second exercise in Part 4−Women’s Business Center. Use a word processing program to write summaries of the websites that you visited.

©The McGraw-Hill Companies, Inc. 7 of 25 Peachtree Tips Peachtree Tips The word processing program used to illustrate Peachtree’s exporting feature is Microsoft Word You may use any word processing program that supports ASCII to complete Chapter 16. You export data from Bellwether Garden Supply in Chapter 16.

©The McGraw-Hill Companies, Inc. 8 of 25 Backing up Chapter 16 Disk Backup Name KB Page Nos. 1 of 2 A:\customer.csv 28 KB A:\customer.lst 603 To backup work in Chapters 16, 17, 18 and Project 4, you need two, blank formatted disks.

©The McGraw-Hill Companies, Inc. 9 of 25 Chapter 16 topics 1. Software objectives and web objectives, p Files, Records and Fields, pp Getting started: Exporting, pp Importing, pp Internet activity, p Summary and Review, pp a.Going to the net, p. 605 b. Multiple-choice questions, pp c. Exercise 16-1, p. 608 d. Exercise 16-2, p. 608 e. Chapter 16 index, p. 609

©The McGraw-Hill Companies, Inc. 10 of 25 Getting Starting: Exporting, pp Open Bellwether Garden Supply. (In this chapter data is used from the Exercise 6-2.ptb backup file). Select File, then Select Import/Export. Highlight Customer List. This screen is shown at the top of page 599. Click on the Export icon.

©The McGraw-Hill Companies, Inc. 11 of 25 Customer List, p The Export icon was selected in step 5 on p Step 6 on p. 600 instructs you to click on the Fields tab, then.

©The McGraw-Hill Companies, Inc. 12 of 25 Fields tab, p. 600 The button was selected. (See step 6 on page 600.) Click on the Options tab. Read the Comment boxes on page 600.

©The McGraw-Hill Companies, Inc. 13 of 25 A:\CUSTOMER.CSV, p. 601 Put a disk in drive A. Complete step 8 on page 601. Click.

©The McGraw-Hill Companies, Inc. 14 of 25 Save As, p. 601 After selecting the button (step 9, p. 601), the Save As screen appears. Type Customers in the Name field. Click. Complete steps 11, 12, 13, and 14 on p. 602.

©The McGraw-Hill Companies, Inc. 15 of 25 MS Word screen, p. 603 This screen appears after completing the steps on page 602. Complete steps d. and e. on page 603.

©The McGraw-Hill Companies, Inc. 16 of 25 Importing, pp. 603 and 604 Read pages 603 and 604.

©The McGraw-Hill Companies, Inc. 17 of 25 Glossary of Terms Chapter 16

©The McGraw-Hill Companies, Inc. 18 of 25 Importing, 595 Importing translates data from other programs into a format that Peachtree can use.

©The McGraw-Hill Companies, Inc. 19 of 25 Exporting, p. 596 Exporting copies Peachtree data into a format that other programs can read and use.

©The McGraw-Hill Companies, Inc. 20 of 25 Files, p. 596 Files are a group of related records; for example, customer files and journal files.

©The McGraw-Hill Companies, Inc. 21 of 25 Records, p. 596 Records are a group of fields that contain information on one subject; for example, the general journal, purchase journal, cash disbursements journal, sales journal, or cash receipts journal.

©The McGraw-Hill Companies, Inc. 22 of 25 Fields, p. 596 Fields are an individual piece of data; for example, invoice numbers, account numbers, debit amount, credit amount.

©The McGraw-Hill Companies, Inc. 23 of 25 ASCII, p. 598 ASCII is a acronym for American Standard Code for Information Interchange. It is one of the standard formats for representing characters on a computer. Most word processing, spreadsheet, and database programs can read ASCII files.

©The McGraw-Hill Companies, Inc. 24 of 25 Internet Activity, p Go to the book’s website at In the Student Center list, link to Internet Activities. 3 Link to WEB EXERCISES PART 4. 4 Complete the Women’s Business Center exercise. Read steps Follow the steps shown on the book’s website to complete this Internet activity. 6 Using a word processing program, write a brief summary of what you find. Include all appropriate website addresses.

©The McGraw-Hill Companies, Inc. 25 of 25 Going to the Net, p. 605 Access Peachtree’s 25 th anniversary article at 1. Why is Peachtree Software celebrating more than 25 years in business? 2. Where was Peachtree Software first sold? 3. What milestone occurred in 1980? 4. What is Peachtree’s Internet accounting or Application Service Provider software called?