October 1st – 6th

Conference Targets Strong technical program with a view on synergies between space, accelerator, ground and aviation related applications Short-Course “From Space to Ground – and Below” Support for students coming to Geneva Make people enjoy the Geneva area and discover its treasures Extract latest PM-DB plot

Conference Center Conference hall up to 2200 seats 22 rooms from 20 to 200 seats 8 rooms fully equipped + 45 offices 4,000 m2 exhibition space Restaurant on site + terrace 1 bar/kiosk with private lunch hall 1 public parking lot (1,200 places) Restaurant/Bar on-site Extract latest PM-DB plot

Today Contract status/details Organization status & Rough Timeline CERN RADECS Team & Roles RADECS 2016 1st organization targets First Actions First Meeting with Vitalis - Agenda Extract latest PM-DB plot

Vitalis & Contract(s) Contract details/status -> Fatima What are the contract details/options Who will be contract manager (CERN) Can we adopt certain ‘options’ (e.g, paper review system, website, etc.) Sen Catala to be contacted to schedule first meeting at CERN Hotel reservations to be transferred Fatima? Geneva Tourism to be informed CICG confirmed with CERN letter? Extract latest PM-DB plot

Organization Targets Defined interfaces with the company and related decision taking To remain at CERN: press & outreach agenda/sessions/targets and planning short course invited talks optimizing student participation (funding through companies, etc.) CERN events (tours, exhibition, etc.) student events (soccer competition, concert option, etc.) links to Universities/Institutes (for other roles like awards, IEEE contact, etc.) Other? Extract latest PM-DB plot

Where Are We 2014 March - RADECS approval 2014 (remaining) - venue, team, exhibition, first budget 2015 Spring - PCO selection and optimization 2015 September - First presentation at RADECS-15 2016 January - local organizing kick-off 2016 March - established conference organization plan 2016 June/July - Publicity at NSREC-16 2016 September - Publicity at RADECS-16 2016 October - Workshop @CERN (COTS, Testing, Facilties) 2016 November - Publicity at NSS-16 2017 June/July - Publicity at NSREC-17 2017 October - Conference Extract latest PM-DB plot

DRAFT RADECS 2017 – Roles & Team General Chair [M. Brugger] + Deputy [R. Garcia-Alia] + Co-Chair [L. Dusseau] Administration officer: M.C. Larcher Technical Chair (program, sessions) [J. Mekki] + Vice PH [???] Sessions, poster, data workshop (session chairs, etc. to be defined) CERN relevant sessions -> ? F. Anghinolfi Short-Course Chairs [F. Faccio, A. Touboul] Invited Talks Chair [L. Gatignon, P. Farthouat, F. Anghinolfi, F. Faccio] Industrial Exhibit Chairs [C. Chatry, H. Wojtek, S. Metzger, T. Farrris, E. Chesta] Treasurer: [CERN] Awards Chairs [M. C. Palau (EADS), + USA: Schrimpf, etc.] IEEE TNS (D. Fleetwood, J. Schwank) Proceedings [K. Roed] + Vice [??? J. L. Autran] RADECS and NSREC Liaisons [??? R. Mangeret] Advisory committee (e.g, see 2010) -> to be defined Local Organizing Chairs: [E. Dhô] + [M.C. Larcher] Crisis cell: students Registration, Technical, Communication, Website, Program, Secretary (Freds, R. Ecoffet, R. Mangeret) DRAFT Extract latest PM-DB plot

CERN Roles & Team General Chair [M. Brugger] + Deputy [R. G. Alia] Administration officer: M.C. Larcher Technical Program Vice Chair [??? F. Anghinolfi] Short-Course Chair [F. Faccio] Invited Talks Chair(s) [???, L. Gatignon, F. Faccio, F. Anghinolfi] Industrial Exhibit Chairs [E. Chesta?] Treasurer: [???] Outreach/Press [Kate?] Video/Photo [?Jacques/Max? + Student(s)] Local organizing team (Event organizers – PCO interfaces) chairs [E. Dhô] + [M. C. Larcher] overall planning officer social program: evening event & excursion selection VIP responsible Transport & Logistics Crisis cell: students Team members (to be assigned): Registration, Technical, Communication, VIP support, Photos,… (Salvatore, Raffaello, Yves, Reiner, Jens, Angelo, Joao, Kate, Yves, Reiner, Jens) Extract latest PM-DB plot

Actions CERN Document structure to be established Currently dfs: see: \\cerndfs\dfs\Projects\R2E\RADECS_2017 One central tool where we keep notes/ideas/follow-ups (?shared notes or any other tool)? CERN Status of reservations Main auditorium + council -> all ok? Restaurant-2 and commodities -> all ok? Globe: Friday evening option? Globe reservation for workshop event (2016 Autumn) Technical program (CERN link) New sessions: AMICSA (Boris Glass + Francis), Accelerator Applications (or challenging environments/solutions)? (?), nano Satellite solutions -> Julien working on first draft program Practical/engineering session round-table -> what is strange, goes wrong -> examples/discussion Extract latest PM-DB plot

Actions Kick-off meeting with Vitalis to be organized Non-CERN roles to be confirmed (Markus/Ruben/Julien) Decision to be taken on website/agenda/review/participants Advantage CERN: known system, free of charge, Advantage PCO: payment/budget/credit card handling linked to registration & follow-up, etc. CERN exhibition for CICG to be confirmed -> contact Rolf? Sponsoring list to be established RADECS workshop for late 2016 (or early 2017) mixed environment & 'mixed' solutions Short-term support Enfants de fonctionnaire + staggiere for some 2016 tasks (list of sponsors, contact database, comm-support, etc.) Organization Monthly: CERN organization meeting together with Vitalis Bi-Montly: Extended organization meeting Extract latest PM-DB plot

Later/Ideas/Notes List of sponsors to be established (link to fundraising office?) Registration fees to be finalized (following first budget study) Public ‘event' together with open speech Advisory committee -> do we need it? Conference proceedings: IEEE issue to be clarified Student and other prices -> to be checked with previous conferences Round-table discussions interleaved to CERN visits on Friday Chateau de Coppet -> nice cellar where one can dance after the gala dinner (requires a tent outside for the dinner though) -> 600p should be ok! Student sponsoring through companies (“godfather-ship” prior conference) RADECS flag on the Mont-Blanc bridge Concert on Wednesday evening (Hadronic style) Rolex sponsoring (radiation tolerant watch) Public event (especially if in context of RADSAGA) ‘Private’ lunches to be offered to companies (to invite clients) Fun talks: Talk on Vine in Switzerland with tasting? (or also French wines) - Story of all Geneva's in the world Extract latest PM-DB plot