Team Rubicon Casual Refresher Training

CPC CONTACT INFORMATION Address: ◦ National Interagency Fire Center ◦ Casual Payment Center MS 270 ◦ 3833 S Development Ave ◦ Boise, ID Phone: ◦ When you call us make sure you identify yourself as TEAM RUBICON! ◦ Phone Hours: Monday – Friday MT Fax: Website:

NEXT WE WILL COVER: Employee Common Identifier (ECI) Forms Packet: ◦ IQCS Form ◦ Single Resource Casual Hire Information ◦ Profile Forms Review ◦ Concur Travel Form ◦ Incident Behavior Form ◦ Emergency Contact Information ◦ Travel Worksheet ◦ Skills Questionnaire

EMPLOYEE COMMON IDENTIFIER You must know your ECI. You will write your ECI on your Single Resource Casual Hire Form which you will take with you from training. This number is to be used on your OF-288 (timesheet) to eliminate the use of SSN in fire camp. You still need to use your SSN on profile forms (e.g. the W-4).

IQCS FORM Write your information EXACTLY as it appears on your travel identification. RefresherTraining participants circle YES, you have previously been issued a Red Card.

IQCS FORM BOI Boise, Idaho L ID AB Exp: 08/21/2019

IQCS CERTIFICATES One prerequisite course should have been completed prior to this refresher training class. Please turn in the following certificate along with this packet and any other certificates of qualifying courses you have taken during the off season:  IS-200.B ICS for Single Resources and Initial Action Incidents

SINGLE RESOURCE CASUAL HIRE FORM If you know your ECI you can enter it. The point of hire should be your home city & state.

SINGLE RESOURCE CASUAL HIRE FORM

SRCH FORM CONTINUED... Sign this form today, but DO NOT write today’s date!

PROFILE FORMS REVIEW Verify all information on this form is correct and current. If making a change to Federal or State taxes, circle “Request W-4” on the form and request a new W-4 from your Trainer. If a change is needed, make necessary changes next to the incorrect field Capitan Rd, Boise ID Sign & date signature line indicating confirmation of personal information listed.

CGE PROFILE REQUEST AND VENDOR MASTER SETUP FORM

INCIDENT BEHAVIOR FORM

EMERGENCY NOTIFICATION RECORD

TRAVEL & REIMBURSEMENT The Travel Worksheet will be used for reimbursement of travel expenses. Know your per diem rates! o A justification must be submitted for any expense over per diem. o Indicate if you share a hotel room. Only pay half of the hotel room rate in order to be reimbursed.

TRAVEL & REIMBURSEMENT continued.... The Travel Worksheet must be ed to within 5 business days of your return from an assignment. Copies of ALL receipts must be included: o Flight Itinerary o All receipts for travel expenses

TRAVEL WORKSHEET TOP SECTION If you are part of a crew, crew name is input here. Otherwise, indicate N/A. Enter your last name. If in a crew, all crew members’ last names will be listed. Start and End location will be either your home or your staging area, if applicable. Enter dates of travel. Your type of travel will be Mission. This form will either be filled out by you, or by your crew boss.

TRAVEL WORKSHEET MIDDLE SECTION Day 1 on the incident. Mark YES if you purchased your own room, NO if you did not. Mark if the meal was provided. Only the Fire Code is needed. You may only have 1 travel day; however, there are 3 lines just in case you do have overnight travel. Extra travel expenses. Enter dollar amount.

TRAVEL WORKSHEET completed form and all receipts to

TRAVEL WORKSHEET continued.... A travel voucher will be ed to you within 5 business days of submission with a travel voucher attached. The travel voucher must be signed by you and returned by to The travel reimbursement payment is separate from your time and attendance payment.

SKILLS QUESTIONNAIRE This is a form that we hope to use to identify other positions within the Wildland fire community that you may be well suited for. Just check the box next to items that you have experience or training in.

CREW TIME REPORT (CTR SF-261) The CTR SF-261 is the initial timekeeping document. Verify your name is listed along with an AD class. Crew name and number are identified at the top of the CTR, in addition to the hiring agency, fire name and fire number. All on-shift time should be indicated including time of actual work, ordered standby, and compensable travel time. Military time is used on all time records. The Incident Supervisor will certify CTRs for each operational period. After having been signed by the appropriate approving official, the original CTR is then submitted to the Time Unit in order to facilitate time recording on the individual OF-288s.

OF-288/TIMESHEET Verify your ECI is correct and that your name is correctly indicated. Note: $100 BOOT STIPEND---Will be applied automatically once qualified. After signing your OF-288, make sure that at Time Officer signature is present. Cost Code: For most incidents, the only thing we need to process your time is the Fire Code. Ensure the Position Code is present. The AD Class does not need to be listed, but if it is, it must not conflict with the position code.

RED CARDS Date Red Card is printed. Date Refresher Course must be completed by. This IS NOT your ECI number, but rather your IQCS number. Fitness level and date Pack Test credentials expire. Qualification Status, Position Code and Description. Certifying Official’s signature. Position expiration date. Red Card will always have WY-CDC printed here, this is how the IQCS system identifies TR ADs. It may or may not be your dispatch center.

RED CARDS After completion of an incident, it is your responsibility to complete the Experience Record on the back of your card. Experience history will then be entered into the IQCS system at the end of the year to record and retain an updated history of your qualifications and experience. If you are hired as a FFT2 and perform as an EMT at an incident, be sure to record the EMT experience. When your fire season has come to an end, send the CPC an updated copy of your Experience Records.

POSITION TASK BOOK (PTB) Firefighter1(FFT1) Prerequisite Experience: Satisfactory performance as an FFT2 Required Training/Experience: (RT-130) Annual Fireline Safety Refresher (S-131) Firefighter Type 1 (S-133) Look Up, Look Down, Look Around + Completion and Certification of FFT1 PTB Physical Fitness Level: Arduous

POSITION TASK BOOK (PTB) What is a Task Book Each PTB lists the competencies, behaviors and tasks required for successful performance in specific positions. Trainees must be observed completing all tasks and show knowledge and competency in their performance during the completion of the PTB. Trainees are evaluated during this process by qualified evaluators:  performance will be documented for each task by the evaluator’s initials and date of completion.  an Evaluation Record will be completed by all evaluators documenting the trainee’s progress after each evaluation opportunity. Successful performance of all tasks, as observed and recorded by an evaluator will result in a recommendation to the Fire Management Specialist that the trainee be certified in that position.

POSITION TASK BOOK (PTB) Time Frame for Certification A PTB is typically good for three years from the initiation date. It is important to note that fire activity/resource orders and trainee’s availability can vary from season to season, therefore, it may take several seasons to gain enough experience to become fully qualified. What this means to you is:  fire complexity levels vary from incident to incident  it is important that each trainee has quality performance experiences in multiple settings while working towards certification

FFT1 TASK BOOK Cover Page

FFT1 TASK BOOK Verification/Certification Verify legibility of printed name!

FFT1 TASK BOOK Common Tasks Evaluation Not all tasks will be completed during one evaluation/incident, incomplete tasks can be evaluated at a later incident. Tasks can be evaluated multiple times.

FFT1 TASK BOOK Common Tasks Evaluation It is your responsibility to verify the evaluator’s name is legible in the task book. Names are entered in the IQCS system, if a name cannot be entered, then the experience cannot be entered. Keep personal copies of TB!

RECORDING QUALIFICATIONS As an AD, it is your responsibility to submit all evaluations and course certificates and/or state licenses to the CPC in a timely manner at copies of all documents. copy of the Experience Record on the back of Red Card at the end of fire season. Upon successful completion of a Task Book, a Red Card committee will review and recommend certification of position. The Fire Management Specialist will authorize the position being added to the Red Card. A new Red Card will be printed and distributed. You are responsible for maintaining copies of all certificates, licenses, and PTBs. Electronic systems can fail, just remember the burden of proof is on the individual.

Dispatch Coordination System The National Interagency Coordination Center (NICC) is located in Boise, ID. The United States is divided into Geographic Area Coordination Centers (GACCs). Within each GACC there are several Interagency Dispatch Centers that are responsible for initial attack dispatching, as well as mobilization of resources locally and nationally. Virginia Interagency Coordination Center is located in the Southern GA, Montrose and Cody Interagency Dispatch Centers are located in the Rocky Mountain GA.

GACC MAP

DISPATCH CENTERS

DISPATCH CENTER CONTACT INFORMATION If you are located in Team Rubicon Regions TR Region I, II, III or IV Virginia Interagency Dispatch Center Phone Number If you are located in Team Rubicon Regions TR Region V, VII, VIII, X Cody Interagency Dispatch Center Phone Number If you are located in Team Rubicon Regions TR Region VI or IX Montrose Interagency Dispatch Center Phone Number –

WY-CDC CO-MTC VA-VIC

WHAT IS AVAILABILITY? Ready to leave your location within 2 hours of receiving a call from dispatch. This means personally, you have job/family/pet needs all taken care of. If you do not answer, dispatch will leave a message and continue to the next person on the list. It is your responsibility to ensure that:  Dispatch has your CORRECT contact information. This includes home, cell, work and .  If your contact information changes you need to notify the Casual Payment Center and your respective dispatch center. Do not try to negotiate for less than a 14 day assignment plus travel. If you cannot commit for a full 14 days then you need to be unavailable.

HOW DO I MAKE MYSELF AVAILABLE? You can call your respective dispatch center and ask them to set your status to available. You can obtain the ability to self-status utilizing the ROSS program. You will always want to select National. Handout provides instructions on how to get access. Benefits include:  You can see your contact information.  You can see what your current status is.  You can change your status as often as you want, you do not have to rely on the dispatch center to change it (they could be closed or very busy).

MOBILIZATION GETTING CALLED UP Dispatch will notify Team Rubicon (TR) of resource needs. TR will post BLM Roll Call on TR website. TR member if available, will call their respective dispatch center or use the self status function in ROSS to confirm immediate availability.

MOBILIZATION ORDERING PROCESS Your dispatch center will call you to fill an order. It is important to meet the date and time needed, which means being ready to leave within 2 hours of the call. If this cannot be met the order will be filled with someone else or returned to the system to be filled elsewhere. If the mode of transportation is by air, dispatch will make those arrangements for you. Rental cars can be used if approved on the resource order. You will initially be responsible for this cost on your personal credit card. (You will be reimbursed through the travel process.)

Always contact Dispatch to notify them of the situation. If you are at the airport, work with the airline to reroute your travel to the destination point. Always be prepared to cover any unexpected expenses if you are delayed, such as hotel accommodations/meals. MOBILIZATION WHAT TO DO IF YOU MISS A FLIGHT

MOBILZATION ORDERING/PROCESS CONTINUED... When you have arrived at your destination airport you will need to call the incident (Block 8 on your resource order) to have them come and pick you up or find out what travel arrangements have been made to get you from the airport to the incident. You could contact them before you leave or enroute to let them know your ETA and then you will know what to expect.

MOBILIZATION WHAT YOU NEED WHEN REPORTING TO AN INCIDENT Red Card Driver’s license or official photo ID used for travel documentation. Single Resource Casual Hire Form Copy of Resource Order Assignment name & number. Specific location of the fire. Location of the check-in point. Reporting time. Any special communication instructions. (Information is available on the Resource Order.)

Resource Order Assignment Name and Number. Specific location of the fire. Location of the check-in point. Reporting time.

MOBILZATION DETAILS Upon receipt of Resource Order – verify in Block 12 under Resource Assigned that your name appears in that block. If it says “pending” you need to notify your dispatch center to receive a complete Resource Order. Note in Block 8 there are phone numbers of the receiving unit/dispatch. If you need assistance once mobilized call these numbers for help. They will want to know Incident Name, Incident Order Number and Request Number from your Resource Order.

Incident Base Phone Numbers. Resource Assigned. RESOURCE ORDER Mobilization Details Request Number. Special Needs block will identify additional authorized needs such as a rental car.

DEMOBILIZATION The demobilization process works in reverse of the mobilization process. The dispatch center where your assignment is located will make travel arrangements for your return to your home airport. Once you have returned from assignment, call your home dispatch center and let them know you are home and your availability status. At any point you elect to deviate from the travel arranged (i.e. stay an extra couple of days or stop enroute a couple of days to vacation) your travel is terminated at that point and you will be responsible for any costs incurred at point of deviation.

REASSIGNMENTS If your assignment does not last 14 days and you would like to be reassigned, you need to work through the Incident Management Team (IMT)to let them know you are available for reassignment. If there is not an IMT, then contact the dispatch center where you are located (Block 8 on the Resource Order). Do not contact your home dispatch center. They do not have access to you for mobilization purposes until you are released and home again. Once you receive a reassignment you should obtain a new Resource Order and information from the dispatch center on travel arrangements.

HELP! If at any time while you are on assignment and you need some help or guidance concerning mobilization, reassignments, travel issues, etc., by all means call your home dispatch center and they can provide you with options or the appropriate actions that could be taken by you to resolve the situation.

THANK YOU!