Real Property Accomplishments, Management Tools, and Records System REAL ESTATE/FIMS WORKSHOP June 2-4, 2009 Bill Montana ~

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Presentation transcript:

Real Property Accomplishments, Management Tools, and Records System REAL ESTATE/FIMS WORKSHOP June 2-4, 2009 Bill Montana ~

2 Accomplishments Created tools and systems to effectively manage real property Completed hard copy and electronic files, via the Hummingbird document management system (Hummingbird DM), for LM sites Conducted gap analysis on missing documents and real property rights Ensured complete integrity of all information in FIMS and Hummingbird DM for land instruments

3

4 Real Property Management Tools Records Electronic files generate a spreadsheet that provides pertinent information of all real property files and instruments Complete set of hard copy working files Title II Transition UMTRCA Title II spreadsheet and punch-lists Workload/Priorities Form LMS 2102e, Request for Realty Services (RRS) Work scope and pending lists Six-month look ahead

5 Records System Created real property file plan Maintain full set of real property working files in Grand Junction Scan electronic files into Hummingbird DM for access by realty officers from any location Ensure new instruments and changes are reflected in FIMS via procedures in place Tools We Use Hummingbird profiles for data input Excel spreadsheet for realty records

6

7 LM Real Property Profile Download/Spreadsheet

8 UMTRCA Title II Transition Real property issues are integral part of transition Tools facilitate communication among licensee, USACE, and DOE Tools ensure all DOE long-term real property interests are addressed Tools We Use Transition process Realty status Site-specific punch-lists

9 Title II Transition Process

10 Title II Realty Status

Title II Site-Specific Punch-List

12 Managing Real Property Workload Real Property Program Includes records, gap analysis, and property dispositions Supports all LM sites Manages workload and priorities to meet project needs Tools We Use RRS Work scope and pending lists Six-month look ahead

13 RRS Form

Activities List

15 Six-Month Look Ahead

16 Summary We have tools to manage our information and work. systems to effectively manage our information and records. a better understanding of the information we are missing. processes to ensure FIMS and records are consistent.