MEPRS Processing FY10 Tri-Service MEPRS Conference

Suspense Dates

Financial Files STANFINS – Downloaded from DFAS Corporate Server – Must be copied prior to import into EASi GFEBS – Pushed to EAS production server – Automatically available for import into EASi

Man Hour / Workload Reconciliation DMHRSi – EAS Summary View Report WAM – Monthly Statistical Report

Import Files Financial (STANFINS/GFEBS) – Each file is validated separately DMHRSi WAM WMSNi Import Validation ECUs –Address all Errors/Warnings  Document comments should be clear, understandable; especially helpful when required to correct/retransmit prior year/mo data

Financial Files Processing STANFINS – Import/validate this file first – Contains the majority of records with Prior Year Obligations GFEBS – Import/validate this file second

DMHRSi Files Processing DoD EASIV Create File – Import and Validate this file – Errors usually due to  HR Errors  Incomplete man hour / workload reconciliation  Not all steps taken to review EAS Assigned Personnel Report EAS Summary View Report

CHCS/WAM Files Processing File pushed from CHCS/WAM via CHCS Electronic Transfer Unit (ETU) – Automatically available for import Contact AMPO MEPRS Analyst for assistance if not available – EAS Help Desk trouble ticket will be required – Provide screen print of CHCS/WAM ETU showing successful transmit of file(s)

Workload WMSNi ―Must be imported after CHCS/WAM file  WMSNi data overwrites the Nursing Minutes Of Service data captured in the CHCS/WAM file Enter Manual Datasets

Reports Run allocation – Correct Pre-Allocation Validation ECUs – Re-run allocation Refresh reports – Expense Allocated Summary Report Validate all intermediate accts have fully purified/allocated This will ensure unallocated expenses are not transmitted in the data  MEWACS Outlier

Financial Reconciliation Refresh Reports (cont.) – Financial Reconciliation Systems Interface - Financial Pure Direct Expense Accepted Systems Interface - Personnel Pure Personnel Accepted Balanced Financial Reconciliation must be completed and submitted to AMPO prior to transmitting EAS Data Transmit EAS Data

Monthly Narrative –3 working days following transmission  Allows time to run discrepancy queries locally » Unauthorized FTEs Reported in Ancillary Accounts » Inpatient Workload with Zero/Negative Expense » Outpatient Workload with Zero/Negative Expense » Zero Inpatient Workload with Expense » Zero Outpatient Workload with Expense  Address discrepancies, outliers, and anomalies in narrative

Documents to AMPO Financial Reconciliation – AMPO Analyst – Army MEPRS Functional Mailbox Monthly Narrative – AMPO Analyst – Army MEPRS Functional Mailbox – DQ Team (Karen Lameo/Sandy Palasciano)