How to Grade with Excel Basics and Formulas

How to Grade with Excel  A cell is the cross-section of row and column  Whatever cell is selected is shown in the name box  This is known as the cell reference  Cell Reference is also highlighted on the Column and Row marker.  Each “Sheet” is a worksheet.  The entire file is a Workbook.  Excel file extension is.xls

Enter Data  Click on a cell and type.  OR  Hit F2 on the keyboard to enter/edit a cell (cursor appears)  OR  Type in the Formula Bar for the selected cell.

Adjust Row and Column sizes  Click and Drag Between Columns and Rows to adjust size.  Have to be right on the line betweem.  Cursor change from one arrow to a ‘cross’ with arrows.  OR you can  Double Click the line between Rows and Columns to adjust to largest entry.

To Select Cells to Format  Click and drag cells  OR you can  Use Shift+Arrows on the keyboard

Format Cells  Once Highlighted (or selected):  Choose the Format Menu to change the appearance of:  Cells  Rows  Columns

Format Cells  Format Cells allows many options to change.  Font  Borders around cells  Patterns for shading  Alignment of cell contents.

Format Cell Options

Select Entire Rows and Columns  Click the actual letter of the column and number of the row.  You can then move it OR  Edit, Delete to delete the entire row or column.  Use Ctrl+select to select multiple things at once.  Use the box between Column A and Row 1 to select the entire sheet.

Insert Columns or Rows  Select where you want the column or row.  Click Insert, Column or Row  New column appears to the left.  New row appears beneath.  Select multiple columns or rows to insert that many of them.

Copy and Paste  Select items to copy  Click Edit, Copy  Select new location  Click Edit, Paste  Entire worksheets  Row and/or column contents.  From other files - anything that you can select.

Formulas  All formulas start with an = sign in the cell.  Type formulas  Use cell references  Use “Please Excuse My Dear Aunt Sallie” for order of operations.  Parenthesis, Exponents. Multiply, Divide, Add, Subtract.  To add, you can also use the AutoSum button

Advanced Formulas  Insert Menu  Select “Function”  Choose the function you want

Formula cont’d…  Select the range of cells the formula applies to.  Click that button  Drag the cells the formula applies to and hit Enter

Grading Formula  This is based on the Excel Spreadsheet titled “Sample Gradebook xls”  Use a combination of the Average Formula and weighting.  Weight formula with a decimal number as part of 1.0 or 100%  Ex. Average of quizzes X.15= 15% of grade.  Once the formula is entered, you can copy and paste it to the rest of the students.  Excel adjusts row and column references.

Copy and Paste Formulas  Select cell with formula.  Select Edit, Copy  Or right click, copy  Select Edit, Paste  Or right click, paste  Excel adjusts formulas for each row and column.

Convert to Letter Grades  Copy the entire worksheet called ‘gradetable’ to a blank worksheet own Grades workbook.  Select the cells of just the Table  Type “gradetable” into the name box.

Convert Grades to Letters cont’d  Use the VLOOKUP formula in the appropriate “Letter Grades” cells on your own worksheet.

To Print from PowerPoint  File, Print  Choose  Print What  Handouts  Color/Grayscale  Choose Grayscale  Saves ink/toner  Choose other options as needed  Slides Per Page  Order  Frame