Pre-State Allocation Board Meeting December 14, 2011 Presented By California Department of Education

School Facility Program Funds Available (in millions) Oct. 2011Dec Oct 2011 Bond Sale $963.6 Nov 2010 Bond Sale March 2010 Bond Sale Nov/Dec 2009 Bond Sales 3.0 Oct/Nov 2009 Bond Sales April 2009 Bond Sale Total Funds Available $1,179.6$1,132.2

New Construction Bond Authority Propositions 1D, 55 & 47 New Construction Bond Authority - $ billion (in millions)

Agenda Highlights Priority Funding Apportionments Overcrowding Relief Grant Program Regulatory Amendments for Prevailing Wage Monitoring Requirements

Priority Funding Apportionments

The October 2011 General Obligation Bond sale provided $963.7 million for the School Facility Program.

Priority Funding Apportionments OPSC Staff worked with the State Treasurer’s Office to identify the types of General Obligation Bonds sold and for which Propositions: Tax Exempt Bonds No Charter Loans Taxable Bonds Charter School Facilities Program (CSFP) Advanced Fund Releases - $46.2 million

Priority Funding Apportionments

The Unfunded List as presented in each month’s Agenda.

Priority Funding Apportionments The Unfunded List sorted by “Yes” certifications only.

Priority Funding Apportionments The Unfunded List – Highlights indicated type of funding from which the Unfunded Approval was provided.

Priority Funding Apportionments The Unfunded List – Highlights Proposition 47 projects receiving apportionments. (Attachment C)

Priority Funding Apportionments The Unfunded List – Highlights Proposition 55 projects receiving apportionments. (Attachment D)

Priority Funding Apportionments The Unfunded List – Highlights Proposition 1D projects receiving apportionments. (Attachment E)

Priority Funding Apportionments December 2011 Apportionments: $923.8 million for 377 projects in 154 school districts School Districts will have 90 days to submit a complete Fund Release Authorization (Form SAB 50-05). The Form SAB must be physically received by the OPSC by the close of business on March 13, 2012.

January Priority Funding (PIF) Certification Period

PIF Important Dates The new certification period starts January 11, 2012 and ends on February 9, Please note that holidays and weekends are included in the 30 Day Period.

Check with your project manager to determine who is authorized to sign the certification and the Authorization for Fund Release (Form SAB 50-05). Project Manager assignments: massign.asp Update the District Representative

Fill out the top section Section 1 of the Eligibility Determination (Form SAB 50-03) Complete the bottom section of the Form SAB 50-03:  date of the school board meeting that designated the district representative  original signature  date Update the District Representative

Name of School OPSC Project Number District Letterhead Original Signature Certification Requirements

The District understands that the Time Limit on Fund Release shall be no more than 90 days from the date of Apportionment. The District acknowledges that failure to submit a completed Fund Release Authorization (Form SAB 50-05) within the 90-day period will result in the project being rescinded without further Board action. A rescinded application will revert back to an unfunded approval at the bottom of the unfunded list and can not be guaranteed bonding authority. The application will receive a new unfunded approval date equivalent to the due date of the Form SAB Certification Requirements

(Cont.) In the case that multiple rescissions are made by the Board, each separate application will be placed at the bottom of the unfunded approvals list in the order of the original unfunded approval date. The District will not be required to re-submit the application and no further application review will be required. The District acknowledges that by participating in the priority funding round, the District is waiving its right to a standard 18- month timeline for fund release submittal.

Optional: District Representative’s phone number Consultant’s Name and phone number Alternate District Representative and phone number Certification Requirements

All certifications must be submitted to the following address: Office of Public School Construction Subject: Priority Funding Round 707 3rd Street West Sacramento, California Monitor any mailed certifications by tracking the parcel and receiving delivery confirmation. Certification Requirements

When submitting a PIF certification submittal package to OPSC, do the following: s Messages Include all projects on one letter Hand delivery goes to the Business Services office Bring a copy as proof of submittal DO

When submitting a PIF certification submittal package to OPSC, please do not include the following: Copies PDF documents Individual letters for each project DON’T

Know your project’s fund release requirements or special issues Charter Overcrowding Relief Grant (ORG) Career Technical Education (CTE) Facilities Financial Hardship Fund Release Requirements

Questions and Answers

Overcrowding Relief Grant

Overview Eighth funding cycle Approximately $419.5 million available OPSC received 20 funding applications 3 out of the 20 applications were returned to the districts Overcrowding Relief Grant

In the eighth cycle, there are 17 projects to fund for approximately $82 million if approved by the SAB 202 portables to be replaced by permanent classrooms for this funding cycle There would be a balance of approximately $336.5 million that will roll over to the ninth funding cycle Overcrowding Relief Grant

Timelines: Applications for the ninth funding cycle are currently being accepted until January 31, 2012 close of business If funds are available, the tenth funding cycle will open February 1, 2012 and will close on July 31, 2012 If there are still funds available, an item will presented to the Board on the balance of ORG funds for a decision to be made. Overcrowding Relief Grant

Tips for submitting an ORG funding application: Make sure that your application includes ORG site(s) name(s); you can check for this information on the California Department of Education (CDE) website: Make sure that when you submit your Application for Funding (Form SAB 50-04), the number of classrooms in line items 2i & 3 match Make sure that the CDE letter reflects the ORG project; if revisions have occurred, please make sure that the letter is updated by CDE Make sure if you are submitting a hybrid project (new construction and modernization) with ORG that you indicate so in your cover letter and that your plans also reflect the hybrid projects Overcrowding Relief Grant

Make sure your plans delineate whether the portables will be demolished or relocated. Terminology like “removal” can be a universal term. It can be used for relocating or demolition; always clarify. If you are using other ORG sites, please provide an up-to-date site map to indicate which portables are being demolished or relocated from that site. Make sure you have enough portables on the site you are using to be compliance with ORG School Facility Program Regulations. Overcrowding Relief Grant

OVERALL The clearer the application, the faster we can process it. Overcrowding Relief Grant

Regulatory Amendments for Prevailing Wage Monitoring Requirements

Applies to any SFP projects with a construction contract awarded after January 1, 2012, regardless of bond source. Districts will notify the DIR when construction contracts are awarded. DIR Compliance Monitoring Unit (CMU) to directly monitor projects for prevailing wage compliance EXCEPT for: Districts that have a previously DIR approved LCP OR Districts with a CBA that contains the criteria detailed in LC Section (b)(3). Districts will pay for any CMU services provided – not to exceed 0.25% of State bond proceeds. Regulatory Amendments for Prevailing Wage Monitoring Requirements

The proposed SFP Regulations would: Provide a grant equal to the State share of 0.25% of State bond proceeds. Require districts to enter the contract award date(s) on the SAB Form Require districts to submit one of the following along with the Authorization for Fund Release (Form SAB 50-05): DIR confirmation of the project notification OR A copy of the project notification sent to DIR (Only Until July 1, 2012) Districts that fail to comply with these provisions will be required to return the SFP funds with interest. Regulatory Amendments for Prevailing Wage Monitoring Requirements

Implementation Committee Update

 November & December Imp meetings  AB 436 (Solorio) Labor Compliance  Dept. of Industrial Relations Staff  Presented DIR Regulations under AB 436  Answered questions, heard District & OPSC comments  OPSC proposed regulations reviewed in depth  Developed implementation scenarios  Completed regulation package for Board approval

Implementation Committee Update  Next meeting: Friday, January 13, :30am  SB 128 (Lowenthal) High Performance Criteria  Updates on AB 436 implementation  Minor regulation clean-up

Project Information Worksheet Online Custom Reports

Became available December 12, Allows the public to access the entire PIW database online. Custom report criteria

Project Information Worksheet Online Custom Reports

CALIFORNIA DEPARTMENT OF EDUCATION Tom Torlakson, State Superintendent of Public Instruction California Department of Education Update School Facilities Planning Division December 14, 2011

TOM TORLAKSON State Superintendent of Public Instruction California Department of Education Mission California will provide a world-class education for all students, from early childhood to adulthood. The Department of Education serves our state by innovating and collaborating with educators, schools, parents, and community partners. Together, as a team, we prepare students to live, work, and thrive in a highly connected world. Innovate Collaborate Serve Learn

TOM TORLAKSON State Superintendent of Public Instruction Green Ribbon Schools Award Pilot Year Overview The U.S. Department of Education’s Green Ribbon Schools Award is intended to recognize those schools taking a comprehensive approach to greening their school. A comprehensive approach incorporates and integrates environmental learning with maximizing positive environmental and health impacts. The award criteria are intended to focus on measurable outcomes wherever possible.

TOM TORLAKSON State Superintendent of Public Instruction Green Ribbon Schools Award Pilot Year Overview Two-step process: The first step is to complete and submit the application to be selected as a state nominee. If the school is subsequently selected, the second step of the process is to provide additional information for the nominee package that will be forwarded to the U.S Department of Education (US ED).

TOM TORLAKSON State Superintendent of Public Instruction Green Ribbon Schools Award Pilot Year Overview Each state may submit up to four nominees to the US ED. If submitting more than one public school, one must be a school with at least 40 percent of their students from disadvantaged backgrounds. If submitting four nominees, one must be a private school. The US ED may award up to 50 schools nationwide in the pilot year.

TOM TORLAKSON State Superintendent of Public Instruction Green Ribbon Schools Award Timeline September 29, 2011US ED Announces Program; SPI Torlakson Indicates CA to Participate October 2011CDE Interdepartmental Team Established, Draft Application and Scoring Rubric to meet Federal Framework November 2011CA Agencies Meeting CAPSO Meeting

TOM TORLAKSON State Superintendent of Public Instruction Green Ribbon Schools Award Timeline December 2011CA Stakeholder Meeting Application Posted February 17, 2012Application due to CDE March 22, 2012Nominations due to US ED April 2012Earth Day Week – US ED Announces Winners May 2012US ED Hosts National Recognition Award Ceremony

TOM TORLAKSON State Superintendent of Public Instruction Green Ribbon Schools Award Pilot Year Overview Application reviews will be based on the applicant’s demonstrated progress toward the goals of each of the three ED-Green Ribbon School Pillars: Pillar I: Net zero environmental impact Pillar II: Net positive impact on the health and performance of students and staff Pillar III: 100% of the school’s graduates are environmentally and sustainability literate

TOM TORLAKSON State Superintendent of Public Instruction Green Ribbon Schools Award Pillar I Environmental Impact and Energy Efficiency Elements: A. Reduce greenhouse gas emissions, using an energy audit or emissions inventory and reduction plan, cost effective energy efficiency improvements and on-site renewable energy and/or purchase of green power B. Improved water quality, efficiency, and conservation

TOM TORLAKSON State Superintendent of Public Instruction Green Ribbon Schools Award Pillar I Environmental Impact and Energy Efficiency Elements: C. Reduction of solid waste production, through increased recycling, reduced consumption, and improved management, reduction, or elimination of hazardous waste systems D. Expanded use of alternative transportation to, during, and from school, through active promotion of locally available options and implementation of enabling projects and policies

TOM TORLAKSON State Superintendent of Public Instruction Green Ribbon Schools Award Pillar II Healthy School Environments Elements: A. An integrated school environmental health program based on an operations and facility-wide environmental management system that considers student and staff health and safety in all practices related to design, construction, renovation, operations, and maintenance of school grounds B. High standards of nutrition, fitness, and quantity of quality outdoor time for both students and staff

TOM TORLAKSON State Superintendent of Public Instruction Green Ribbon Schools Award Pillar III Environmental and Sustainable Education Elements: A.Interdisciplinary learning about the key relationships between dynamic environmental, energy, and human systems B.Use of the environment and sustainability to develop STEM content knowledge and thinking skills to prepare graduates for the 21 st century technology-driven economy C.Development of civic engagement knowledge and skills, and students’ application of these to address sustainability and environmental issues in their community

TOM TORLAKSON State Superintendent of Public Instruction Green Ribbon Schools Award Scoring Rubric Pillar I: Weight 30 Percent Element 3A:15 points Element 3B: 5 points Element 3C: 5 points Element 3D: 5 points 30 points Pillar II: Weight 30 Percent Element 2A:15 points Element 2B:15 points 30 points Pillar III: Weight 35 Percent Element 1A:20 points Element 1B:5 points Element 1C:10 points 35 points Cross Cutting: Weight 5 Percent Total: 100 points

TOM TORLAKSON State Superintendent of Public Instruction Green Ribbon Schools Award Program Future Website Address:

TOM TORLAKSON State Superintendent of Public Instruction Green Ribbon Schools Award Program Questions?

State Allocation Board Meeting December 14, 2011 Pre-Meeting: DSA Updates

Division of the State Architect Seismic Mitigation Program Applications Received (as of ): PHASE 1: Verification of Eligibility -8 school districts -66 buildings -47 concurrence letters issued

Division of the State Architect New Publication Bulletin (to be released) Occupant Load Determination and Posting in Assembly Occupancies Clarify responsibilities Outline process for changing maximum occupant loads

Division of the State Architect Bin Status Reports as of December 2, 2011 Structural Bin Times (weeks) Region Category 123 Oakland Sacramento Los Angeles San Diego

Division of the State Architect Bin Status Reports as of December 2, 2011 Fire & Life Safety (weeks) Region Category 123 Oakland Sacramento Los Angeles San Diego

Division of the State Architect Bin Status Reports as of December 2, 2011 Access Bin Times (weeks) Region Category 123 Oakland Sacramento Los Angeles San Diego

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