HUMANITARIAN RESPONSE MONITORING

HOW TO USE THIS PRESENTATION This presentation contains a complete overview of all aspects of Response Monitoring Presenting all the slides is heavy and not a wise thing to do Instead, whoever has to do a presentation on Response Monitoring may pick from the slides those that are useful for that specific presentation

THE HUMANITARIAN PROGRAM CYCLE

WORK DONE The Monitoring Technical Group was an interagency group that, from September 2012 to August 2014, developed a common approach on response monitoring at collective level, and produced the guidance materials that explain it:  Humanitarian Response Monitoring Guidance  Humanitarian Response Monitoring Framework Template  Periodic Monitoring Report template and guidance  Humanitarian Indicators Registry October 2014: Pilot testing in a few countries / guidances endorsement by IASC Working Group / dissemination to all actors. 2015: first year of implementation of the guidance : preparation of monitoring frameworks in all countries.

MONITORING GUIDANCE Fundamental concepts How to organise Monitoring work Roles and responsibilities

HUMANITARIAN RESPONSE MONITORING A DEFINITION A continuous process that records the aid delivered to affected populations as well as the results achieved against the objectives of a Humanitarian Response Plan. Tracks inputs, and outputs resulting from interventions to affected populations Charts outcomes of cluster activities Measures progress towards objectives of HRP, considering diversity of affected population & their perspectives of the response

PURPOSE OF RESPONSE MONITORING 1)Provides humanitarian actors an evidence base for making decisions about what actions should be taken to redress shortcomings, fill gaps and/or adjust the HRP, contributing to a more effective and efficient humanitarian response, in the short and long term and 2)Serves to improve accountability of the humanitarian community for the achievement of results outlined in the HRP, towards affected populations, local governments, donors and the general public.

Monitoring of Situation and Needs Monitoring of actors and activities (Operational Mapping, 3W) Monitoring of goods in transit and warehouse (Pipeline) Cluster Performance Monitoring Process Monitoring Operational Peer Review Evaluation RESPONSE MONITORING IS NOT

RESULTSRESOURCES RESULTS CHAIN InputsActivitiesOutputsOutcomesImpact $40, staff members 100 household water treatment kits Distribute kits100 households received water treatment kits Increased number of people have access to safe drinking water Reduced mortality in affected population EXAMPLE

RELATIONSHIP BETWEEN PLANNING & MONITORING

THE MONITORING FRAMEWORK & EXAMPLES

THE SCOPE OF THE MONITORING FRAMEWORK

THREE STAGES OF RESPONSE MONITORING PreparingMonitoringReporting

KEY STEPS 1: PREPARING: ORGANISING THE MONITORING FRAMEWORK Monitoring Framework finalized HC/HCT review & endorse Monitoring Framework Monitoring Framework Document drafted Strategic level indicators and targets selected Cluster Response Plans & Cluster Monitoring Plans created Strategic Objectives drafted

HUMANITARIAN RESPONSE MONITORING FRAMEWORK DOCUMENT Strategic Objectives, indicators and targets Cluster Objectives, indicators and targets Roles and responsibilities : who will monitor which indicator, when What reports will be produced when What resources are required for this work

HRP LOGICAL FRAMEWORK At Planning Stage At Monitoring and Reporting Stage

STRATEGIC OBJECTIVE AND INDICATORS

CLUSTER INDICATORS

SAMPLE REPORTING SCHEDULE

2: MONITORING: APPLYING THE MONITORING FRAMEWORK ALONG THE HRP CYCLE Response Monitoring Data made available All data compiled & analysed against strategic objectives Inter-cluster outcome indicator data collected Cluster data aggregated & analyzed against targets & cluster objectives Cluster outcome indicator data collected Cluster members submit data on output indicators KEY STEPS

USE OF MONITORING DATA

3: REPORTING: PRESENTING MONITORING FINDINGS (Optional) External release of PMR HC/HCT deliberate & take any corrective action Produce Periodic Monitoring Report Analyse information, identify challenges & formulate recommendations Consolidate monitoring & supplementary information Plan for production of monitoring report & actions to be taken KEY STEPS

PERIODIC MONITORING REPORT

PMR : CORE & SUPPLEMENTAL INFORMATION

PERIODIC MONITORING REPORT CONTENT

MID-YEAR REVIEWS, UPDATE AND REVISION OF AN HRP

Field actors, Cluster Members Cluster Coordinators Intercluster Coordination Group OCHA HC/HCT ROLES IN MONITORING

Humanitarian Response Monitoring Guidance Humanitarian Response Monitoring Framework template Periodic Monitoring Report Guidance & template Humanitarian Indicator Registry Indicators Guidance (in the making) Examples of indicators (SO and cluster) Field Data Collection Tools  RPM : Response Planning Module  ORS : Online Reporting System  Activity Info  Food Security reporting tool  GMS (Pooled Funds) GUIDANCES AND TOOLS FOR MONITORING

WORK AHEAD Humanitarian population figures : how to count people targeted / reached / covered Field data collection tools/terminology/data structure Repositories for storing monitoring data Data quality (self reporting) Resources for the monitoring work Alignment of monitoring approaches by different stakeholders The carry over effect

WHERE TO GO Humanitarian Response Monitoring cycle/space/response-monitoring-guidance Humanitarian Indicator Registry Humanitarian Dashboard cycle/space/response-monitoring-tools