Oracle eBusiness Financials R12 Oracle Receivables Functional Overview TCS Oracle Practice

7 March 2016 Balance Forward Billing Balance Forward Billing provides enhanced billing options that replace the consolidated billing functionality of prior releases with a more complete and flexible solution

7 March 2016 Balance Forward Billing Agenda Introduction –Description –Benefits Setup and Process –How to set up the feature –How to use the feature Dependencies and Interactions Summary

7 March 2016 Balance Forward Billing Description Generate bills based on new Billing Cycles –Easily create daily, weekly, monthly, bi-monthly, quarterly, and annual billings –Bill on specific days of the month, or days of the week –Choose to exclude weekends Consolidate billing activity at the level of customer Account or Site –Consolidated activity across account sites, or by each billing site –Not all billing sites need to consolidate their invoices, or be included in account level billing –specific invoices can be excluded from the Bill

7 March 2016 Balance Forward Billing Description Enhanced viewing and printing –Bill Presentment Architecture (BPA) configured formats provide a more appealing layout that can be easily modified –View the completed bill online Streamline processing with fewer programs to run and maintain –three programs compared to five used by consolidated billing feature

7 March 2016 Increased flexibility provides billing consistent with business practices and customer needs –Expanded billing period definitions, varied levels of consolidation, exclusion of specified invoices, unlimited print formats Clearer communication with the customer –User views the balance forward bill online exactly as the customer sees it Improved accuracy of Aging –All invoices on the same bill have the same due date, guaranteeing the individual invoices will age simultaneously Balance Forward Billing Benefits

Setup and Process

7 March 2016 Define Payment Term and assign Billing Cycle Enable Balance Forward Billing for Customer Account or Site Manually Create Transactions Import Transactions Automated process Balance Forward Billing Setup and Process Define Billing Cycle SETUPPROCESS Run Generate Balance Forward Bill Program Run Confirm Balance Forward Bills Program Run BPA Balance Forward Print Program

7 March 2016 Balance Forward Billing Setup - Define Billing Cycle Daily Weekly For Daily, choose how often and whether to use work days only For Weekly, choose how often and day of week

7 March 2016 Balance Forward Billing Setup - Define Billing Cycle Monthly Choose number of months to create bi-weekly, quarterly or bi- annual billing Choose specific date or multiple dates Choose to create exclude weekends

7 March 2016 Balance Forward Billing Setup - Define Payment Term Assign Cycle to Payment Term Cutoff dates are now assigned to the Cycle Due Date is calculated N/A

7 March 2016 Balance Forward Billing Setup - Customer Profile Class Enable Check box Bill Level – Account – Site Type – Summary – Detail – Imported (if Level = Site) Payment Term – Balance Forward (if Enabled) – Non-Balance Forward (if not enabled) Override Terms –Default term can be updated

7 March 2016 Balance Forward Billing Setup - Account & Site Profile Must enable Balance Forward at Account and Site Profile Bill Level is set ONLY at the Account level Allow override of terms to exclude invoices from the bill

7 March 2016 Balance Forward Billing Setup - Account Level Bill Example Payment Terms and Type ignored on Site profile Transactions summarized on one bill from Sites 1-3 Individual transactions only from Site 4 Ignore Use Bill Level

7 March 2016 Balance Forward Billing Setup - Site Level Bill Example Payment Term and Type ignored on Account profile Transactions summarized on individual bills from Sites 1 and 2 Transactions detailed on individual bill from Site 3 Individual transactions only from Site 4 Ignore Use Bill Level

7 March 2016 Oracle BPA Rules Setup For the same print formatting as Consolidated Bills, use the attribute “Display Format” Rules for Balance Forward Bills use the Primary Data Source of “Oracle Receivables Balance Forward” Use existing BPA templates or create your own

7 March 2016 Balance Forward Billing Process – Enter Transaction Payment Term defaults –from Site profile if Bill Level = Site –from Account profile if Bill Level = Account Billing Date derived from transaction date and billing cycle Due Date derived from billing date and payment term Optionally select non-Balance Forward term if Override Terms = Yes

7 March 2016 Balance Forward Billing Process – Imported Transactions AutoInvoice will derive the billing date –Billing Date is a new mandatory grouping rule –Billing Date value is mandatory if cycle = External Transaction API will derive the billing date –Billing Date value is mandatory if cycle = External Legacy Invoices must be imported with specific billing date if the seeded “External” cycle is assigned to the payment term Imported Billing Number feature used by OKL and legacy systems is still supported and does not use the balance forward programs

7 March 2016 Balance Forward Billing Process – Creating Bills Generate Balance Forward Bills program –Replaces Print Draft Consolidated Billing Invoices –Replaces Print New Consolidated Billing Invoices Confirm Balance Forward Bill program –Replaces Accept Consolidated Billing Invoices –Replaces Reject Consolidated Billing Invoices BPA Balance Forward Print Program –Replaces Reprint Consolidated Billing Invoices

7 March 2016 Balance Forward Billing Process – Generating Bill Logic

7 March 2016 Balance Forward Billing Use Cases Case 1: – Billing Cycle = 10th of every month – Last Bill Generated = Dec 10, 2004 – Today’s Run Date = Jan 12, 2005 –1 bill generated for Jan 10, 2005 Case 2: – Billing Cycle = 10th of every month – Last Bill Generated = Dec 10, 2004 – Today’s Run Date = Jan 8, 2005 –No bill generated –Run date must be Jan 10, 2005 or later

7 March 2016 Balance Forward Billing Process – Generate Bill program Choose Print Option –Draft bill –Final bill Print Output –Default Yes calls the BPA Print Program –Must be Yes to view online –No, if plan to print later Specify Billing Cycle –This limits customer and available payment terms to chose from

7 March 2016 Balance Forward Billing Process - Confirm Bill Confirm Option –Accept –Reject Concurrent Request ID –ID from Generate Run –Allows batch confirmation –Required if no other parameters selected Use other parameters to limit the bills affected

7 March 2016 Summary Balance Forward Bill Each bill has balance and summary information In summary format, built-in links allow drill down to details Balance and Summary information

7 March 2016 Detail Balance Forward Bill In detail format, all lines for all invoices are included on the bill Balance and Summary information All lines for each invoice

7 March 2016 Balance Forward Billing Process – BPA Print Program Can be initiated from Generate Program –print draft bills –print final bills Use to Reprint –Select specific bill number, batch or customer

7 March 2016 Balance Forward Billing Process – Disable Payment Terms If you are planning to disable balance forward billing for a customer, do the following: –To bill the existing invoices: –Prior to disabling balance forward billing, a final balance forward bill can be generated that picks up existing transactions –After disabling balance forward billing, change the payment term on all existing transactions to a non-balance forward billing payment term –To bill future invoices: –Change the default payment term on the customer account –Disable balance forward billing at the site and change the default payment term

7 March 2016 Balance Forward Billing Process – Change Payment Terms You can change the billing cycle for a customer by changing the payment term on the customer profile Existing transactions with the old payment term, billing date, and due date will be picked up on the next bill run –Transactions that do not have activity against them will inherit the Payment term, billing date, and due date from the new payment term –Transactions that have activity will not inherit the new payment term, billing date, and due date –This could cause an aging discrepancy since the due date for these invoices will differ from that of the other invoices on the bill

Dependencies and Interactions

7 March 2016 Balance Forward Billing Dependencies and Interactions Oracle Bill Management –This product provides the user interface and the customer print format for all Balance Forward Bills –It also provides the rules engine that determines what print/display format will be used –It delivers seeded rules that perform the same as the consolidated billing functionality (summary vs. detail) –Users can create new rules and print templates

Upgrade Information

7 March 2016 Balance Forward Billing Functional Upgrade Script The upgrade script will run automatically It will update consolidated billing proxima payment terms to billing cycle terms –It creates cycles based on the cut-off dates of existing proxima terms –It assigns them to the existing payment terms Balance forward billing payment terms cannot be assigned to Transaction Types and customer Site Uses If a consolidated (proxima) term was assigned at these levels prior to upgrade, the upgrade script will override the assignment with a null value

7 March 2016 Balance Forward Billing Functional Upgrade Script It will update customer profiles –Enable Balance Forward Billing –Checkbox will be enabled at the account and site level for all validated consolidated billing customers –If payment term assigned to customer was not updated to billing terms, Enable checkbox will be null –Bill Level –Will be set to Site level because consolidated billing was only done at the site level. –Users will need to update the customer record after upgrade to create bills at the account level

7 March 2016 Balance Forward Billing Functional Upgrade Script Type –Will not be changed by the script –The values of Detail or Summary will be used by default print formats –Customers with the Type of Imported will not be included in the upgrade Allow Override of Terms –Will not be changed by the script –Will cause different functionality if default payment term is overridden on an invoice –If checked, payment term other than the default can be assigned to an invoice. That invoice will not be included on the bill. It must be printed separately –Users may want to confirm and modify this value either prior to or following upgrade

Summary

7 March 2016 Balance Forward Billing Summary Enhanced billing for consolidating invoices –More billing options –Flexible billing cycles –Customer Account or Site level consolidation –Exclusion of specified invoices –Enhanced viewing and printing of bills –More appealing and easy to modify bill layouts –View printed bill exactly as customer sees it –Rules engine selects from unlimited formats Benefits Billing practices consistent with customer needs Improved communication with customer Accurate aging information

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