Business Letters
The heading gives the writer’s address and the date. A comma is placed between city and state. I It should be on the LEFT side. Heading
401 South McQueen Road Chandler, AZ March 2, 2012
Inside Address The inside address gives the name and address of the person or company you are writing to. The inside address gives the name and address of the person or company you are writing to. If the person has a title, include that too. If the person has a title, include that too.
Dr. Robert Harris, Director Health Care Center P.O. Box 123 Drew, MS 38737
The salutation is always followed by a colon : : Salutation
Dear Sir or Madam: Dear Mr. Harris: To Whom It May Concern:
The body states the purpose of the letter. Facts are given in a brief, logical way. Make your message clear and brief. The Body
The formal closing is followed by a comma. Only the first word is capitalized. Closing
Sincerely, Thank you, Yours truly,
The writer’s name is typed four lines below the closing. Signature
Yours truly, Susan Jones Susan Jones Sincerely yours, Sincerely yours, Susan Jones Susan Jones Susan Jones
Call to Action States what action you would like your reader to take next States what action you would like your reader to take next Reinforces your request Reinforces your request At the end of the body of your letter At the end of the body of your letter Stated positively and politely (Your reader is more likely to respond favorably!) Stated positively and politely (Your reader is more likely to respond favorably!)