 Dateline  Letter address  Salutation  Body  Closing  Writer’s name and title  Reference initials  Notations

KKeyed at centre point of page – 4.25” QQuadruple spacing DDated the day it is mailed

 Address of the person receiving the letter  Quadruple space below Dateline  Starts at left margin  Personal or professional title – Mr./Ms. or Dr.

 Greets the receiver of the letter  Starts at left margin  Double space below the Letter address  Consist of the title of receiver’s last name  Personal or professional title – Mr./Ms. or Dr.

 Message of the letter  Starts at left margin  Double space below Salutation  Single space the body  Double space between the paragraphs

 Formal closing of the letter  Starts at centre point of page – 4.25”  Double space below the Body  Ends with a coma

 Starts at centre point of page – 4.25”  Quadruple space below Closing for writer’s signature  If writer’s title is short, key the title after the name  If writer’s title is long, key the title on fourth line

 Initials of someone who keyed the letter other than the writer  Starts at left margin  Double space below writer’s name and title  If writer’s initials are included, writer’s initials are keyed first in ALL CAPS followed by colon  Operator’s initials are lowercase

 Starts at left margin  Enclosure  If an item is included with a letter  Double space below Reference initials  Example:Enclosure Enclosures: Cheque # 1983 Enc. 2  Copy Notation  “c” indicates a copy of document has been sent to person’s name  Double space below Reference initials  Example: c Tony Mach