INTERN TRAINING Data Entry

NMMR SYSTEM  After the physical mine map is scanned and a data entry sheet is filled out by hand it will be entered into the NMMR database.  This database is accessed by:  Public and private entities, to request mine maps  Us, to fulfil mine map requests from public and private entities

The NMMR Digital Database

How to enter a data sheet

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 Document Number  Must have 6 digits  No. of Aperture Card Scenes  This is the number of scenes the document number has  It should be printed on the data sheet  If it is not, search the computer for the document number and view the scans  There is a MAX of 99 scenes  Cross Reference #  Type exactly what is on the data sheet  Year of Map  The year the map was created  Not the year you are entering the information

State  Chose state from dropdown menu  If the datasheet has 2 states:  The second state will get its own entry in the database with the SAME doc #

County  Choose county from dropdown menu  The County list corresponds with chosen State  If multiple counties are listed on datasheet check the box next to “ 2 nd ? ” to add another county  If the mine spans over more than 2 counties  The counties which contain the most working of the mine should be used in the drop down boxes  write the others in the “ remarks ” section

Multiple counties  “ Multiple Counties ”  Should only be used for a map that contains several counties

Quad  Choose Quad from dropdown menu  The Quad list corresponds with the chosen State and County  Up to 3 Quads can be added this way  Make sure to choose corresponding county (either 1 or 2) as this will determine which quads are shown to you

Map source  Where we received the map from  Who brought it to us  Who did we receive it from  Not found on the Map

 Company Name  Copied from data sheet  “ Company ” should be abbreviated with “ CO ”  Mine Name  Copied from data sheet  Replace all “ No. ” with “ # ”  IF THERE ARE MULTIPLE MINE NAME S ON THE DATA SHEET  A separate entry must be made for each mine on the map into the database using the SAME doc #  No. 1, No. 2, No. 3  Use the name of the company and a number sign “#”  Consolidated # 2  Mine Type  Copied from data sheet  If marked unknown, reference the map file and change it to the appropriate type  MSHA ID#  Leave blank unless working with an MSHA map

 Certified  Always “NO”  Exception: If the map explicitly states it is certified  If the data sheet says yes; DOUBLE CHECK!  Final Map  Unknown  Unless explicitly stated on the map  If data sheet says yes; DOUBLE CHECK  Aperture Card Available  If the physical map has just been scanned then it does not yet have an aperture card made  If you are entering an older datasheet, check the drawers to see if it has a matching aperture card  Scanned  If the physical map has been scanned; Yes  If not; No

 Commodity  Choose from drop down menu  Ex. Coal, Zinc, Gold  There are enough spaces for 4 types  Coal Bed  Also known as a seam or vein  Choose from drop down menu  Ex. Upper Freeport, Powellton, Orchard, etc.  They are not listed alphabetically  Look carefully when searching for the bed name  There are enough spaces for 4 bed names  If there are more write them in the “Remarks” section

 Location information is very important!!  This is how we will georeference and then digitize the maps, so it needs to be as accurate as possible  As much information as possible needs to be entered here  Copy from data sheet  If this section of the data sheet is not filled out and you must search for the coordinates if you enter Lat/Long as DMS it will automatically fill in the Lat/Long in DD  TRS can be converted from Lat/Long using a website called Earthpoint.us

 Map Condition  Copy from datasheet  Choose from dropdown menu  Should not be “NOT AVAILABLE”  Select GOOD if the map is in excellent/pristine condition.  All features are easily seen and all data on the map is easily read.  Select POOR if map is falling apart or impossible to read.  Most maps are FAIR  Somewhere in the middle of GOOD and POOR  Must select and entry here or the database will not allow the map to be submitted  Map Scale  Copy from data sheet  Special Circumstance: Multiple Scales  Vertical and Horizontal  Put vertical scale in scale box and make note of horizontal scale in “Remarks”.  Two separate drawings on same page  Will have two separate entries  Same drawing-different sizes (zoomed in)  Write this in “Remarks”

 Adjacent Mines  Any other mines shown/listed on the map should be recorded as “Adjacent Mines”  They should also have their own entry into the database using the SAME DOC#  Available Geo Information  Copy from data sheet  Geolocated Point Description  Copy from data sheet  If you had to find the location  This is anything that describes where your coordinates came from, such as: river, stream, intersection, street, town, city, borough, etc.  Location Assurance  Copy from data sheet  If you had to do location information yourself  APPROXIMATE is if you have found the exact lat/long for the mine  UNCERTAIN is if you are in the right township or general vicinity of the mine but unsure of the exact location of the mine  UNKNOWN is if you are unable to pull any locational data from the map  Mark “Location Verified”  Remarks  Copy from data sheet

Before you click on  DOUBLE CHECK YOUR LOCATION  Negative sign in decimal degrees?  Do your numbers make sense based on location?  Check the back of the data sheet  Are the more mine names that need to have a separate entry  Is there more information that needs to go into the “Remarks” section

Research  If for any reason, the datasheet that you are entering is incomplete, or incorrect  DO YOUR RESEARCH!  Open the map file and look at it as if you were filling out the data sheet  It may take you a bit longer to enter the data this way, but remember:  THIS IS NOT A RACE!  We would rather you do the work correctly and it take a little longer than have to redo the work because it was done wrong the first time.

Submitted  Your entry will not be added until you see  If you click on and you do not see the above message, your map has not been added  You must search for a red error message beneath the text boxes to see which needs corrected  Once corrected, click on the and it will submit