Business Technology Applications Mrs. Jefcoat Page 307

  To prepare documents using shapes, WordArt, clip art, and text box features.  To prepare flyers using shapes, WordArt, and text box features.  To prepare ads and organization charts using shapes, WordArt, SmartArt, clip art, and text box features. Unit 26: Lessons Objectives

  Headlines, headings, and titles may be large to capture attention.  Use 11- or 12-point for most text Unit 26: Lessons Font Size

  A font that is too small  Strains the reader’s eye  Makes the document look crammed  Difficult to read Font Size

  A font that is too large:  Uses more space than necessary  Causes reader to read slowly Unit 26: Lessons Font Size

  Use only a few in a document. contrast  Use variety of font s i z e s, styles, and effects within the font for emphasis and contrast. Unit 26: Lessons Fonts

  Use bold, italic, and variations in font size rather than underlining and ALL CAPS  Underlining and ALL CAPS, ESPECIALLY IN LARGE BLOCKS OF TEXT, CAN MAKE WORDS HARDER TO READ. Unit 26: Lessons Underlining & ALL CAPS

 Unit 26: Lessons Typographic Elements

 I.Use numbers and/or letters A.To show different levels B.When the following are important 1.Sequencing 2.Cross-referencing 3.Quantity II.If listing alone is the goal  Use bullets or  Other special characters Unit 26: Lessons Lists

  1” to 2” margins  Long lines tend to tire the eye quickly.  Short lines cause the eye to jump back and forth too often.  However, the use of a few long or short lines is not likely to cause problems. Unit 26: Lessons Side Margins

  Use a ragged right margin with normal-length lines. Unit 26: Lessons Justification Varying the line endings of normal-length lines is easier to read than justified text, where the lines end evenly and there is inconsistent spacing between words. Justified text is permissible in documents like newsletters that use shorter lines in narrow columns.

  Use in the margins to keep a document from looking crowded  Use between documents parts to inform the reader where one part ends and another begins Unit 26: Lessons White Space

  Use bold, italic, and effects in small amounts to call attention to some parts of a document. Unit 26: Lessons Emphasis

 Unit 26: Lessons Color Darker shade for fonts Lighter shade for highlights and fills Contrasting color to improve readability Built-in Themes provide acceptable color combinations, fonts, and effects.

  Place graphics  near the text they enhance  or as close as possible to their references in the text.  Keep the size of the graphic in proportion to the text, column width, and space available. Unit 26: Lessons Graphics

 Unit 26: Lesson 101 Diagram The Shadow Effects Group on the Format Ribbon Click here to select and insert a shadow for a shape Click one of the four outside boxes to nudge the shadow in the direction of the arrow. Click here to turn the shadow on or off.

  Documents can be prepared using shapes, word art, clipart, and text features.  Use rules we discussed so your document has appeal and is easily readable.  QUESTIONS?????? Summary

 Text Boxes Definition  Frequently used for labels or callouts in a document.  Can use a built in text box, that has pre- designed information and formats.  Can draw a blank text box. Text Box Unit 26: Lessons

 Text Boxes  Have many formatting features.  Can fill in color of background.  Various other features. Right click to fill in background color, or shape outline, etc.

 Unit 26: Lessons