3/7/2016 1 Filemaker Pro in The Guidance Office Laura J Cohen Advanced topics for the counselor with Filemaker Pro Experience.

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Presentation transcript:

3/7/ Filemaker Pro in The Guidance Office Laura J Cohen Advanced topics for the counselor with Filemaker Pro Experience

3/7/ Database mantra Never type anything that has ever been typed before! Student Names Student Ids Addresses Test scores Teacher Names

View: Form vs. Table Look at records one at a time in form view. Look at many records at once in table view. 3/7/2016 3

VIEW: Four Options Layout: DESIGN your database Find: SEARCH your database Browse: Edit, Review your database Preview: How will it LOOK when you PRINT? 3/7/2016 4

Save Time…Learn Keyboard Commands Control or Command (apple) plus Action NNew Record TOmit Record (not delete) EDelete Record =Replace field found set DDuplicate Record 3/7/2016 5

Special Finds Find Similar Extend Find Constrain Find 3/7/2016 6

7 Tips for Using School Reports Use the excel button at top of screen Best bet: Save as CSV Student ID, change to custom Change course number to custom

3/7/ Importing Data Two types of import: new import or add to data Matching fields Arrow vs. equal

3/7/ Creating Subsummaries Count, total Subsummary part when sorted by… Layout of only a subsummary part Adding page # to subsummary (##) Adding date printed to subsummary (//)

3/7/ Field Options Adding a scroll bar Adding value lists Radio button vs. checkbox Drop down calendar field Field borders Field textures (embossed, engraved)

3/7/ Creating Simple Buttons Button to Change Layout Button to sort Button to view as list Button to replace Buttons to perform scripts

3/7/ How to learn more Go to BEEP! Click on Atomic Learning. Go to tutorials View filemaker pro tutorials!