Health, Safety and Wellbeing Induction This is a PowerPoint template The following local information must be added to these slides before commencing your presentation: - Names of Health, Safety and Wellbeing Committee chair, Health and Safety Advisor, Health and Safety Representative, First Aider, Rehabilitation and Return to Work Coordinator. - Location of First Aid kits, emergency evacuation information and assembly point. - Actual hazards and risk control measures in your workplace. Print out the last 4 slides of this PowerPoint as handouts before commencing your presentation. Delete this slide before starting your presentation Ensure that you have included all local information in the relevant fields highlighted throughout this powerpoint presentation. Please printout the last 4 slides before commencing your presentation: Attendance record Checklist for participants to complete during training (1 per participant) Assessment sheet (1 per participant – handout after completing presentation) Certificate of completion (1 per participant – fill in participant names based on successful completion of the assessment) Department of Education and Training

Health, Safety and Wellbeing Health, Safety and Wellbeing Induction Health, Safety and Wellbeing Mandatory Induction and Awareness Training for all DET Staff [insert workplace name] [insert date of training] Welcome participants to the Health, Safety and Wellbeing Induction. All employees (teaching and non-teaching) of the Department of Education and Training (DET) are required to complete mandatory training courses, including the Health, Safety and Wellbeing Induction. Reminder of other mandatory DET training courses for all DET staff: Code of conduct and ethical decision making Keys to managing information Internal Controls For school employees, additional mandatory training: Student protection Curriculum activity risk assessment Asbestos awareness http://deta.qld.gov.au/about/induction/department/resources/mandatory-induction.html To ensure that your presentation runs smoothly, please ensure that you have live internet access to run the short video animation slides. If you do not have reliable internet access, you can talk through the animation posters provided as slides by using the scripts included in the notes. Department of Education and Training

Health, Safety and Wellbeing Induction Purpose This presentation outlines the responsibilities that both you and the Department have in ensuring your health, safety and wellbeing, and that of your colleagues in the workplace. It is designed to complement the local induction you will receive in your workplace. This session will provide an overview of health, safety and wellbeing arrangements and how you can contribute to fostering and maintaining a safe and supportive culture in your workplace. General workplace health, safety and wellbeing information is provided in this powerpoint package. Additional local induction information that needs to be covered off includes: Who your local contacts are, eg. Health and Safety Advisor, Health and Safety Representative, Health, Safety and Wellbeing Committee Members, Rehabilitation and Return to Work Coordinator, First Aiders Specific emergency evacuation and first response information for your workplace (including a photo of an evacuation map). Actual hazards that exist in your workplace. Specific risk controls to minimise the risk of harm from these workplace hazards, including safe work procedures and personal protective equipment for staff/students completing specific tasks. If you are not an asbestos confirmed school, you may delete slide 19. Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction Overview Information on the following topics will be provided: • duties of the Department and individuals under the Queensland Work Health and Safety Act 2011 (WHS Act) • relevant departmental procedures risk management • injury management, including rehabilitation and workers’ compensation • health and wellbeing key roles and contacts. This powerpoint presentation can be used for groups of staff to complete the mandatory Health, Safety and Wellbeing Induction requirements for the Department of Education and Training. Once this powerpoint is presented, individuals need to complete the assessment and sign the training attendance record. Staff who attend this powerpoint presentation do not have to complete the online Health, Safety and Wellbeing Induction course during the same year that they attended this presentation. This presentation should take approximately 1 hour. Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction The WHS Act sets out the legal requirements for health and safety in workplaces and work activities in Queensland. The Department of Education and Training (DET) health, safety and wellbeing procedures and guidelines reflect the requirements of this legislation, related codes of practice and relevant Australian Standards. Procedures and guidelines help all departmental workplaces meet health and safety duties by highlighting relevant legal requirements and detailing how these can be met. You are required to review and understand the information in these documents as part of your professional practice. Play DET Health, Safety and Wellbeing Introduction video In Queensland, the legislative framework for ensuring health and safety in workplaces is outlined in: The Work Health and Safety Act 2011; The Work Health and Safety Regulation 2011; Work Health and Safety Codes of Practice; and The Workers’ Compensation and Rehabilitation Act 2003. The Department has a range of health, safety and wellbeing procedures to assist schools and workplaces to meet the requirements of this legislation. Current Policies and Procedures can be found at http://ppr.det.qld.gov.au/corp/hr/workplace/Pages/current-procedures.aspx . These procedures provide guidance to implement practices which provide safe, supportive and healthy working and learning environments for DET workers and other persons involved in DET activities. Remind staff of some procedures: First Aid, Health and Safety Advisors, Health and Safety Incident Investigation, Health and Safety Incident Recording, Notification and Management, Health, Safety and Wellbeing Communication and Consultation, Infection Control, Managing Risks with Chemicals, Manual Tasks – Assisting Students with Physical Impairments, Workplace Health and Safety Representatives, Workplace Rehabilitation Play the DET Health, Safety and Wellbeing Introduction video (2 minutes). https://learningplace.eq.edu.au/cx/resources/file/89c20c69-fd7e-df4e-5e98-fa5eed2fa3a7/1/module01/m01-01.html Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction Key Roles and Duties The Department to ensure, so far as is reasonably practicable, the health and safety of their workers while at work. Officers (Senior Leaders) to exercise due diligence to ensure their organisation complies with WHS laws. An officer can be found guilty of an offence regardless of whether the organisation has been found guilty. Who is responsible for workplace health and safety? Everyone in a workplace has responsibilities for contributing to the health, safety and wellbeing of themselves and others. The level of responsibilities vary based on the role, eg. a supervisor has personal responsibilities as a worker, but is also responsible to oversee the health and safety of all staff that report to them. The Work Health and Safety Act 2011 states specific legislative duties for: the Person Conducting a Business or Undertaking (PCBU) – the Department of Education and Training, Officers – Senior Leaders in the Department, Workers – all paid and unpaid workers, and Other Persons – any other person in a workplace. Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction Due Diligence DET Senior Leaders need to show due diligence by taking reasonable steps to: acquire and update their knowledge of health and safety understand the operations, and the hazards and risks associated with these ensure that DET / the Region / the School has and uses: appropriate resources and processes to eliminate or minimise health and safety risks arising from work being done appropriate processes to receive and respond promptly to information regarding incidents, hazards and risks processes for complying with duties under the WHS Act. The Work Health and Safety Act 2011 requires a person conducting a business or undertaking (PCBU) to ensure, so far as is reasonably practicable, the health and safety of their workers while at work. The Department of Education and Training is considered a PCBU. While Senior Leaders in the Department hold overall responsibility for health, safety and wellbeing compliance. Responsibilities are also delegated to work unit managers/Principals to ensure compliance occurs in the local workplace. You as a worker can contribute to compliance by undertaking your role in a safe way, i.e. taking action safely, and following procedures and local safe work practices. Department of Education and Training Department of Education and Training

Manager Responsibilities Health, Safety and Wellbeing Induction Manager Responsibilities Principals and Managers are to: lead by example in the workplace and ensure legal requirements are met in relation to the health and safety of all staff, students and others actively promote a positive health, safety and wellbeing culture throughout the workplace ensure staff understand and comply with their responsibilities implement consultation processes using clear communication actively participate and encourage staff engagement in health and safety focused activities ensure staff, students and visitors are aware of workplace hazards. All staff who have a supervisory responsibility, have additional workplace health and safety responsibilities within their area of control. Managers and Principals play a pivotal role in leading, informing and monitoring healthy and safe practices within their work environment. Health and safety information is to be provided through local inductions on specific hazards relevant to your workplace, eg. chemicals, ITD power tools, sun safety protocols, etc... You need to add specific health and safety hazard information to this presentation and for higher risk curriculum activities, additional training may be required. Teachers use Curriculum Activity Risk Assessments (CARAs) to manage risks associated with teaching activities, including activities during student excursions. Non-teaching staff are to use risk assessments and safe operating procedures to ensure risks are identified and managed before undertaking work processes. Department of Education and Training Department of Education and Training

Worker Responsibilities Health, Safety and Wellbeing Induction Worker Responsibilities While at work, a worker must: take reasonable care of their own health and safety take reasonable care that their acts or omissions do not adversely effect the health and safety of others comply with reasonable instructions cooperate with any reasonable policy or procedure relating to health and safety at the workplace make yourself aware of key emergency, and health, safety and wellbeing contacts in your workplace. Report hazards, comply with risk controls, report incidents, advise of sickness/absence, follow emergency procedures and participate in wellness activities. All employees are ‘workers’ (including Senior Leaders, Managers and Principals) so everybody has these duties to fulfil in their role. Volunteers have the same legal responsibilities as paid workers under the Work Health and Safety Act 2011. So anyone performing work has the same health and safety responsibilities. The Department has a range of health, safety and wellbeing procedures to help you comply with your legal responsibilities. Some of the key actions for workers from these procedures are to: Report hazards – If you are aware of it, take care of it Comply with risk controls – use equipment safely, follow safe work procedures, wear personal protective equipment, etc… Report incidents – to your Manager/Principal and in writing, eg. in the MyHR WHS system. Reporting incidents immediately enables early intervention and risks can be addressed to prevent recurrence Advise of sickness/absence – to your Manager/Principal Follow emergency procedures and Participate in wellness activities. Department of Education and Training Department of Education and Training

Student Responsibilities Health, Safety and Wellbeing Induction Student Responsibilities Students have responsibilities to: Follow all verbal and written instructions without exception, including the wearing of personal protective equipment and appropriate shoes Read and double check all written safety instructions Ask questions when unsure/confused/can’t remember Behave appropriately (not place themselves or others at risk of being harmed) Report any unsafe practices, situations or incidents to a Teacher or other staff member immediately. Under the Work Health and Safety Act 2011 all persons at a workplace have responsibilities for health and safety. Therefore, students have responsibilities for workplace health and safety too. Follow all safety rules and instructions – lack of understanding of instructions often leads to students being distracted and disengaged Wear PPE properly - safety glasses are not designed to protect your forehead! Do not undertake unauthorised activities eg. do not carry out any science experiments without permission or appropriate supervision. Do not misuse equipment or materials – use equipment and materials only for the purpose intended Behave in a safe and careful manner. Report any unsafe situations or accidents to the Teacher immediately.   Teachers will need to constantly monitor safety compliance throughout the activity and regularly reiterate the safety requirements of the activity. Schools can reflect student health and safety responsibilities in classroom rules. Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction Hazard and Risk A hazard is something that has potential to cause harm. Risk is the likelihood that harm will occur from exposure to, or contact with a hazard. Under the WHS Act, employers must provide and maintain — as far as reasonably practicable — a safe working environment, safe systems of work, and provide plant and substances in a safe condition. This requires that hazards and risks are not only identified but effectively and actively managed to minimise the potential for harm. Both you and your Principal/Manager are responsible for controlling exposure to health and safety risks associated with hazards in the workplace. Risk management is outlined in the Work Health and Safety Act 2011 as the process to follow for ensuring the health and safety of everyone in a workplace. The risk management process can be applied to work and non-work situations. You probably already do this, for example, when you attempt to cross a road. You look for hazards, eg. approaching vehicles Assess the risk for crossing the road, eg. I could be seriously injured if I jay walk across this busy road Implement control measures, eg. cross at a set of traffic lights when the green walk sign is displayed Monitor and review, eg. by looking left and right for approaching vehicles while crossing the road. When assessing the level of risk, consider the likelihood that harm will occur, the most likely consequence or severity of harm and how many people/students/buildings are likely to have exposure to the hazard. Everyone in a workplace plays a role in risk management Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction Risk Management Risk management is a four step process Identify hazards Assess risks Control risks Review control measures Risk Management is nothing to fear. Most of the choices we make each day involve the assessment and management of risk, whether we know it or not Risk management is most effective when integrated into your daily routine. There is no need to treat it as a separate ‘chore’ or an extra requirement. We may assess the risks of not going to work crossing a street, eating 3 day old leftovers At work, we need to be able to demonstrate that we have considered the reasonably foreseeable hazards and risks and to do this we use a systematic and consultative approach aimed at removing or reducing the potential for harm to anyone in the workplace. These 4 steps are explored in the following slides Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction Identify Hazards Some hazards are obvious, such as sun exposure, using chemicals or lifting heavy objects. Other hazards may not be obvious and some can take effect on a person over time, such as stress. You may be able to identify hazards by observing: how people work how plant and equipment is used safe or unsafe work practices how neatly the workplace is kept what chemicals are around and what they are used for. Play Hazards video If you identify a hazard in your workplace that requires action, speak with your Principal/Supervisor, Health and Safety Advisor (HSA) or Health and Safety Representative (HSR) to ensure that the hazard is controlled. Take responsibility for safety – if you can remedy the issue immediately, do so. Your Health, Safety and Wellbeing Committee has an important role in reviewing identified workplace hazards and associated incident trends. Play the Hazards video (44 seconds). http://mediasite.eq.edu.au/mediasite/Play/345926a6df2140edaac9fef1a46b778d1d Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction Hazards Animation Transcript Creating Healthier Workplaces Work safe, learn safe, be safe   It’s Important when you spot a hazard in the workplace that you do something about it. Remove it Isolate it Or report it Our data shows that if you don’t a staff member, student or other person may suffer an injury. The consequences of an injury can be far reaching. So remember. So if you’re aware of it, take care of it. Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction Hazards at Work Hazards in my workplace include: [insert] Any other hazards? Your workplace should have a list of identified hazards. Insert a list of health and safety hazards for your workplace. You can also add photos of specific hazards. This list is just a starting point for discussion and does not replace you workplace hazard register. Discuss specific hazards that each person can identify in their workplace, eg. classroom. Hazards present in one part of the workplace can vary significantly from other parts, eg. hazards in the science lab are different from hazards in a standard classroom or the admin office or the Schools Officer’s shed. You need to be aware of hazards in your immediate work area and in other areas of the workplace that you use, eg. lunch room, outside play areas. To meet requirements for keeping people at a workplace aware of hazards, Managers/Principals are to advise staff and visitors of planned construction, known asbestos in buildings, playground equipment replacement works, noise around ITD and music classrooms, slippery stairs in wet weather, etc… Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction Assess the Risk From the hazards just identified, discuss the associated risk – What could go wrong? Consider risks that affect: People – Injury, illness to staff, students or others Core business – The impact on teaching / learning Assets – Damage to buildings or equipment The environment – Spills, contamination, impact on flora and fauna Reputation – Adverse media attention for the school, the department or an individual Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction Control the Risk Control measures are ranked in terms of their effectiveness and are referred to as the 'Hierarchy of Controls': Elimination Substitution Isolation Engineering Administrative Measures Personal Protective Equipment (PPE) Play Hierarchy of Controls video Decreasing effectiveness Choose one or more control measures that can reduce the possible harm caused by the hazard. Elimination — remove the harm to prevent the risk. Substitution — replace with something less harmful. Isolation — separate people from the harm. Engineering — change the work processes or the physical environment (e.g. redesign work, plant/equipment, components or premises). Administrative measures — apply administrative arrangements (e.g. safe work procedures). Personal Protective Equipment (PPE) — use personal protective equipment (e.g. safety glasses, safety vest, steel cap shoes, ear plugs, hat, sunscreen). Using PPE and administrative measures are the least effective of the risk controls, as they rely on worker behaviour to control risk. Wherever possible, these lower order controls should be used as secondary and not the primary controls of risk. Download video: Hierarchy of controls (1 minute 19 seconds, MP4 3.79MB) ( https://learningplace.eq.edu.au/cx/resources/file/89c20c69-fd7e-df4e-5e98-fa5eed2fa3a7/1/videos/Hierarchy2.mp4 ) Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction Control the Risk From the hazards and risks identified, what are some control options that could be applied? Controls should focus on reducing: the consequence of an incident (an airbag in a car), the likelihood that an incident will occur (visible police presence), or Both (Speed limits and other road rules) Controls affecting likelihood are preferred as they reduce the chance of there being a consequence at all If a control measure is identified through a risk management process, it must be put in place before the work/curriculum activity starts. If the control measure is not available/unpractical then an equivalent alternate risk control measure is to be implemented in its place prior to the activity starting. If a control measure is identified, it must be used. Department of Education and Training Department of Education and Training

Monitor & Review Controls Health, Safety and Wellbeing Induction Monitor & Review Controls Once a control measure is in place, it must be monitored regularly to ensure it remains effective and is the most appropriate way to reduce the risk. Review of the control measure is also required when: the control measure is not effectively controlling the risk a new hazard or risk is identified the results of consultation indicate a review is necessary you think a change at the workplace may create a new health and safety risk, which the existing measure may not effectively control. The process for reviewing the effectiveness of control measures is: Undertake the workplace task with the control measures in place. Assess the new safety procedures for the task while it is being undertaken and after it is completed. Reassess the level of risk associated to ensure an acceptable level of safety has been achieved. Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction Risk Management To recap, risk management is a four step process Identify hazards Assess risks Control risks Review control measures Play The risk management process video The risk management process is a systematic consultative approach aimed at removing or reducing the potential for harm to anyone in the workplace. Talk through the 4 steps of risk management (perhaps use one of the hazards identified in your workplace as an example) identify hazards – find out what could cause harm 2. assess risks – understand the nature of the harm that could be caused by the hazard, how serious the harm could be and the likelihood of it happening 3. control risks – implement the most effective control measure that is reasonably practicable in the circumstances 4. review control measures to ensure they are working as planned. This fits with your reflective practice as a Teacher. Download video: The risk management process (1 minute 20 seconds, MP4 4.44MB) (https://learningplace.eq.edu.au/cx/resources/file/89c20c69-fd7e- df4e-5e98-fa5eed2fa3a7/1/videos/Riskmanagementprocess5.mp4 ) Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction Risk Management The key to effective risk management is consultation and collaboration. The risk owner, usually the Principal / Manager, is responsible for ensuring that risks are effectively identified, assessed and controlled Effective risk assessments should: involve more than just one person includes relevant people involved in the activity is not delegated to other staff. The Principal / Manager must maintain an awareness of hazards and risks in their workplace The person(s) undertaking the activity is/are responsible for undertaking a risk management process. A consultative approach that includes all the people involved in the activity is the best way to assess risk. Consultation brings together the widest range of experience and knowledge. It is very poor practice to instruct a person not involved in an activity to complete a risk management process for you. Examples: All the year 9 Teachers work on a ‘chemical reactions’ activity risk assessment; The BSM and 2 Schools Officers together conduct a risk assessment before starting a landscaping project. Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction Risk Management Process Animation Transcript The first step of the risk management process is to identify the hazards – the things that can hurt us. We then determine how dangerous they are. The greater the level of risk, the more we need to do to ensure safety. Control measures are the things we do to reduce the level of risk. For example: Not using faulty equipment, Guarding machinery, Wearing protective equipment, or erecting safety fences. Once you have put in place the best control measures, the activity can be conducted. During the activity we should monitor the effectiveness of the controls. Are they doing the job we thought they would do? We may have to put additional controls in place. After the activity, complete a review and make recommendations for how a similar activity could be made safer in the future. So remember, If you’re aware of it, take care of it. Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction Asbestos Reminder Is there asbestos in your workplace/school? Your Principal is responsible for advising if there is asbestos containing material in your school. The Department has strict protocols for the management of asbestos in workplaces/schools Don’t make holes in walls that contain asbestos products Report any damage to walls immediately where asbestos may be present. My contact person for asbestos concerns is: [name] [If you are not in an asbestos confirmed school or workplace, you may delete this slide] No WAAP, no work, no way! BEMIR Work Area Access Permits (WAAPs) are a "permit to work". Service Providers must have a current WAAP before any building-related work starts at a facility. Clear out before building-related work begins No students or staff are to be in the area during building-related work. Asbestos removal work must take place outside of operational hours  Be asbestos aware, act with care Only external service providers are to undertake building-related work with assumed or confirmed asbestos-containing material. Departmental staff are not to undertake building-related work with assumed or confirmed asbestos-containing material. Know your asbestos management team and report any damage/incidents. Let the professionals take care of the clean External service providers are responsible for cleaning up after their own building-related work. Where an asbestos incident (including accidental damage) has occurred, BAS or their nominated contractor must undertake the repairs and clean. Requirements for facilities related work undertaken in department buildings are set out in ‘Asbestos Management – your role’ Asbestos management staff training website Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction Health and Wellbeing The Department's vision is for employees to be healthy people, achieving quality education and training outcomes, in a safe and supportive working and learning environment. Wellbeing is an important part of your health and safety in the workplace. Your wellbeing is not only determined by whether you are free from illness or injury, it also includes your emotional, social and mental state. Play Wellbeing video Your overall wellbeing can impact on your work and your work can impact on your wellbeing. The concept of wellbeing is a holistic approach to personal health. Wellbeing considers the impact and interaction of a range of factors, including physical, emotional, social, intellectual, financial and occupational. Play Wellbeing video: https://learningplace.eq.edu.au/cx/resources/file/89c20c69-fd7e-df4e-5e98-fa5eed2fa3a7/1/Module04/m04-01.html Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction Workplace Wellness Transcript Creating Healthier Workplaces – Work safe, Learn safe, be safe Workplace wellness creates a positive culture where everyone feels motivated, valued and achieves more. A positive culture is one where staff are physically fit, emotionally intelligent, sure of their values, doing their best every day, and enjoying positive relationships. The opportunities to create your workplace wellness are plentiful; all you have to do is reach out and grab them. And the results are far reaching. Share your wellness vision with your colleagues, and start shaping your positive environment together. So get your thinking caps on, get motivated and start creating your workplace wellness culture today. So remember, “if you’re aware of it, you can take care of it”. Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction Wellbeing Programs The Department supports wellbeing programs that contribute to employee wellbeing, engagement, productivity and business needs. To ensure these are effective, the Department is striving for formal wellbeing programs to be established in all workplaces/schools. A formal program is characterized by these 5 steps: Obtaining management commitment and support Planning Conduct a needs assessment Wellbeing action plan Evaluation The Department supports wellbeing programs that contribute to employee wellbeing, engagement, productivity and business needs. Five steps to a successful school/workplace wellbeing program Obtaining management commitment and support for a wellbeing program Planning - Sub-committee or standing agenda item in Workplace Health and safety committee Conduct a needs assessment - to identify priority areas (Surveys / Focus groups) Wellbeing action plan- Plan, build interest, integrate with core business needs Evaluation - Review effectiveness and progress towards goals on an annual basis Further information on the 5 step program can be found on the Creating Healthier Workplaces website http://education.qld.gov.au/health/health-wellbeing/index.html Department of Education and Training Department of Education and Training

Employee Assistance Program Health, Safety and Wellbeing Induction Employee Assistance Program The Department's Employee Assistance Program (EAP) provides free, confidential counselling to employees and their immediate family members, who need support in dealing with work-related and non-work related issues. The EAP provides face to face or telephone access to external professionals. Conversations remain confidential within the boundaries of the professional code of ethics. The department’s external EAP provider is Optum. They can be contacted 24/7 on 1800 604 640. Play Employee Support video Free and confidential counselling services are available to staff and their immediate family for work and non-work related. Counselling is available over the phone and face-to-face. No referral is necessary to access these services. You are able to access these services during work time, with the permission of your supervisor. If you prefer, you can access these services outside of work hours. Optum also provides specific support services to Managers/Principals to assist them in supporting employees, eg. managing difficult conversations. Download video: Employee Support (54 seconds, MP4 2.85MB) https://learningplace.eq.edu.au/cx/resources/file/89c20c69-fd7e-df4e-5e98-fa5eed2fa3a7/1/Module04/m04-04.html Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction Employee Support Transcript Creating Healthier Workplaces – Work safe, Learn safe, Be safe Anxiety and stress experienced in the workplace can seriously affect our health and wellbeing. If it is not addressed it can lead to absenteeism, serious illness, and possibly the loss of a valuable employee. If you recognise the early signs of someone being stressed, do something about it. For example, talk to them. Or talk to their manager and discussing some options for getting help. If you ignore the problem, the culture and the relationships within the workplace can be seriously affected. Help is just a phone call away. So remember, “if you’re aware of it, take care of it”. Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction If an Incident Occurs If you are involved in a workplace incident and/or sustain an injury, the following should occur: first aid or medical treatment will be provided your supervisor is verbally notified of the incident and associated hazards the incident is recorded in the MyHR Workplace Health and Safety system. Further details on incident response and reporting can be found in the Department’s procedures: First Aid Health and Safety Incident Recording, Notification and Management Health and Safety Incident Investigation Department of Education and Training Department of Education and Training

Workplace Rehabilitation Health, Safety and Wellbeing Induction Workplace Rehabilitation The Department’s expectation is that your workplace / school will make reasonable efforts to support you to stay in the workplace following injury or illness. Timely and effective rehabilitation assists employee recovery and a return to meaningful and productive work. The Department’s Workplace Rehabilitation Procedures detail the responsibilities and processes for supporting injured/ill employees safely stay at work or return to work. A Rehabilitation and Return to Work Coordinator (RRTWC) is trained to facilitate workplace rehabilitation in your workplace: [insert name] Play Workplace Rehabilitation video The Department facilitates reasonable workplace rehabilitation for staff with work and non-work related injuries or illness. The rehabilitation process is guided by medical advice from the treating doctor. Staff do not have to have time off work in order to access rehabilitation support. Temporary amendments to work processes or work environment can be made to enable an injured/ill employee to safely stay in productive work. Regional Injury Management Consultants provide support to a network of Rehabilitation and Return to Work Coordinators located in schools and other departmental workplaces across the state. The Department advocates an early intervention approach, active case management and early return to work. Link for Workplace Rehabilitation video: https://learningplace.eq.edu.au/cx/resources/file/89c20c69-fd7e-df4e-5e98-fa5eed2fa3a7/1/Module04/m04-02.html Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction Workplace Rehabilitation Transcript Creating Healthier Workplaces – Work safe, Learn safe, Be safe Staff may sustain injuries or illnesses at work, travelling to or from work or outside of work. The Department has accredited Rehabilitation and Return to Work Coordinators, who are trained to facilitate your safe and timely return to work. Your Coordinator will liaise with you, your Doctor and your supervisor to develop a rehabilitation plan. This plan will include a long term objective aimed at returning you to full pre-injury work duties, hours and workplace, wherever possible. This plan may include: Graduated return to work; Suitable duties; Modifications to your work environment; Counselling; or Additional allocation of staff. Workplace rehabilitation – for safe and timely return to work Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction WorkCover Claims The Workers’ Compensation and Rehabilitation Act 2003 (Qld) outlines the framework for providing compensation to employees who sustain work-related injuries or illness. If you sustain an injury or illness in the course of your employment, you can lodge a compensation claim with WorkCover Queensland. To support a claim, it is important that health and safety incidents are recorded in MyHR WHS at the time of the incident. Play WorkCover video WorkCover Queensland determine whether to accept claims for workers’ compensation in accordance with the legislation. Employees can lodge claims with WorkCover by completing a claim form and submitting a WorkCover medical certificate. Supervisors are asked by WorkCover to provide any relevant workplace information regarding each claim. Play video https://learningplace.eq.edu.au/cx/resources/file/89c20c69-fd7e-df4e-5e98-fa5eed2fa3a7/1/Module04/m04-03.html Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction WorkCover Claim Transcript Creating Healthier Workplaces – Work safe, Learn safe, Be safe  If you become injured or ill at work, when travelling between work and home, or during an ordinary recess break, an application can be made for workers’ compensation. Visit a Doctor for medical treatment and ask for a Q-COMP medical certificate. Complete a workplace health and safety incident report and a WorkCover Queensland Application for Compensation. Your supervisor completes the employer statement and the Department provides wages and roster information. All information is lodged with WorkCover Queensland, who assess applications in accordance with legislation. WorkCover Queensland will advise you and the Department of their claim decision. Benefits that may be paid for an accepted claim include: Wages for time off work; Medical treatment; Hospitalisation; Rehabilitation; Reasonable travel; and Lump sum payments for permanent impairments. WorkCover – compensation for work related injuries Department of Education and Training Department of Education and Training

Emergency Information Health, Safety and Wellbeing Induction Emergency Information Your workplace/school has an emergency response plan. Separate training is available on evacuation procedures and emergency response. Make yourself aware of who your building’s emergency wardens are. Your workplace emergency evacuation information can be found: [insert details] Your evacuation assembly point is: [insert details] The closest first aid kit is located: [insert details] The Fire and Rescue Service Act 1990 and the Building Fire Safety Regulation 2008 require that: A plan of action be maintained so that in the event of a fire all people are safe at the workplace Workers be provided with instruction on general evacuation procedures within 2 days of commencing work and first response procedures within 1 month of commencing work. Local induction information needs to be provided to staff regarding the specific emergency response and evacuation procedures for your workplace. This should include showing staff emergency evacuation site maps that direct them to the closest exit points and evacuation assembly points. A walk through of the workplace to demonstrate exit points, emergency alarm sounds, evacuation routes and assembly points is recommended. Two powerpoint presentations are available for DET staff on: Emergency first response; and General evacuation procedures. You can access these presentations at the following link: https://oneportal.deta.qld.gov.au/Services/Facilities/Forschools/Pages/FireSafety.aspx Department of Education and Training Department of Education and Training

Evacuation Sign (delete example and replace with your local sign) Health, Safety and Wellbeing Induction Evacuation Sign (delete example and replace with your local sign) This is an example of a site map that provides information on emergency evacuation and the location of emergency equipment. All workplaces should have site maps displayed providing details of emergency exits, evacuation routes, assembly points, alarms, fire extinguishers and other emergency equipment. Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction Contacts The first point of contact for all health, safety and wellbeing matters is your school principal or work unit manager who has access to support by specialist staff in Regional and Central office. Key contacts in our workplace are: Health, Safety and Wellbeing Committee Chair Health and Safety Representative (HSR) Health and Safety Advisor (HSA) (workplaces with >30 staff) Rehab and Return to Work Coordinator (RRTWC) First Aiders Names can be added above if practicable; however, it is recommended that the presenter also introduce the relevant contacts to the audience, particularly to support identification by new staff If you identify a health, safety or wellbeing issue in your workplace, take any required immediate action to avoid imminent harm, and report it to your Principal or Manager immediately. Contact your local health, safety and wellbeing contacts to assist with minimising the risk of harm. Include the names of the health, safety and wellbeing contacts in your workplace and discuss how you can locally access them. Remember, if you are aware of it, take care of it. Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction Contacts Poster A template for a Health, Safety and Wellbeing Contacts Poster is available at http://education.qld.gov.au/health/ Health, Safety and Wellbeing Contacts In our School/Workplace In our Region Health, Safety and Wellbeing Committee Health and Safety Advisor Health and Safety Representative First Aid Officer Rehabilitation and Return to Work Coordinator Wellness Coordinator Health, Safety and Wellbeing Committee Senior Health and Safety Consultant Senior Injury Management Consultant Claims Officer Employee Assistance Program Fire Safety Advisor Use the DET Health, Safety and Wellbeing Contacts Poster template on the Creating Healthier Workplaces website to list the names and contact details for your school/workplace/regional contacts. Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction Contacts School leaders and managers have access to regional office consultants who provide specialist services, advice and support. These include: - Health and Safety Consultants - Organisational Wellbeing Consultants - Injury Management Consultants - Claims Officers Health, safety and wellbeing contacts outside of your immediate workplace include staff located in regional offices and the external staff counselling service provided by Optum on 1800 604 640. Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction Further Information Further information and resources can be accessed from the Creating Healthier Workplaces website at http://education.qld.gov.au/health/. A range of information resources and links to departmental procedures is available through the Creating Healthier Workplaces website. As part of good professional practice, all employees should take some time to look at this site. The website also contains contact information for Regional Health, Safety and Wellbeing consultants for specialist services and advice. Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction This is a screen shot of the home page for the Creating Healthier Workplaces website. The home page contains links to a range of strategic health, safety and wellbeing documents for the department. The left hand navigation or the right hand coloured buttons can be used to move through the website to locate the information of most relevance, eg. health and safety, injury management, health and wellbeing, employee assistance, training courses, contacts, etc… The A to Z topic listing is particularly helpful for locating information on specific health and safety topics. This website includes links to a range of information resources and departmental procedures. Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction Assessment It is a requirement for all mandatory training in the department that an assessment be completed by participants. Workplaces also need to keep a record of participants and their training assessments. Records of the HSW Induction assessments, attendance sheet and a copy of this presentation needs to be securely kept in your workplace and may be requested by Auditors. Please sign the participant record and complete the assessment sheet. Ensure all participants sign the attendance sheet and complete the assessment. Certificates of completion can be issued to participants using the standard template. Records of training should be retained for 10 years. Department of Education and Training Department of Education and Training

Health, Safety and Wellbeing Induction The End Health, Safety and Wellbeing Induction Department of Education and Training

HSW Induction Attendance Record Health, Safety and Wellbeing Induction HSW Induction Attendance Record Name of Presenter: Location of Presentation: Date of Presentation: Description of Presentation: The Department’s Health, Safety and Wellbeing Induction PowerPoint presentation was delivered over a one hour period. This presentation outlined the responsibilities that both individuals and the Department have in ensuring their safety and that of their colleagues in the workplace. The presentation provided information on duties under the Queensland Work Health and Safety Act 2011, relevant departmental procedures, risk management, workplace rehabilitation, workers’ compensation, health and wellbeing, and key roles and contacts. Participant’s Name Signature   This slide is for printing prior to commencement of this presentation. Ensure all participants sign this attendance record. Retain this attendance record with the completed participant assessments, and a copy of this presentation. Auditors may request to see copies of Health, Safety and Wellbeing Induction training records. Retain this record for 10 years. Department of Education and Training Department of Education and Training

HSW Induction Checklist Health, Safety and Wellbeing Induction HSW Induction Checklist Participants are to complete this checklist during the HSW Induction presentation. I report hazards and health and safety incidents to: ___________________________ I record health and safety incidents in: _____________________________________ I report my sickness/absence to: __________________________________________ Hazards in my workplace include: _________________________________________ ____________________________________________________________________ Emergency evacuation information is located: _______________________________ The emergency assembly point is: ________________________________________ The closest First Aid Kit to my workplace is: _________________________________ Trained First Aiders are: ________________________________________________ My representative on the HSW Committee is: _______________________________ My Health and Safety Representative is: ___________________________________ My Health and Safety Advisor is: _________________________________________ My Rehabilitation and Return to Work Coordinator is: _________________________ The Employee Assistance Service (Optum) phone number is: __________________ The Creating Healthier Workplaces website address is: _______________________ This slide is for printing prior to commencing your presentation. Please print out a copy of this checklist slide for each participant. Encourage participants to complete this checklist during the presentation. This checklist is kept by participants to take back to their work area as a source of information to refer to as needed. Department of Education and Training Department of Education and Training

HSW Induction Assessment Health, Safety and Wellbeing Induction HSW Induction Assessment Who is responsible for workplace health and safety? What process is used to ensure workplace health and safety? Name 3 hazards in your workplace. Who would you talk to about risks at work? Where is the closest first aid kit in your workplace? How would you report an incident at your workplace? Who could help you return to work after an injury or illness? What wellness activities occur or could occur in your workplace? Participant Name: Date: This slide is for printing prior to commencement of this presentation. Please print out a copy of this assessment for each participant. Staff are to demonstrate comprehension of this health, safety and wellbeing training by answering the questions in the assessment. Retain records of the completed assessment with the attendance record, and a copy of this presentation. Answers: Everyone in a workplace Risk management [insert local info, eg. Sun exposure, chemicals, power tools] My Principal/Manager, HSA, HSR or HSW Committee [insert local info, eg. Admin block, my classroom] Tell my Principal/Manager, and record in MyHR WHS Rehabilitation and Return to Work Coordinator [insert local info, eg. Walking group] Retain records of this assessment for 10 years. Department of Education and Training Department of Education and Training

Certificate of Completion Health, Safety and Wellbeing Induction Certificate of Completion Presented to <Insert Participant’s Name> On <Insert Date> For completion of the DET Health, Safety and Wellbeing Induction Topics covered included: Duties under the Work Health and Safety Act 2011 The risk management process Workplace rehabilitation Workers’ compensation Health and wellbeing Key roles and contacts For Teachers, this course equates to 1 hour of professional development. A certificate of completion can be provided to each participant in the induction course. Department of Education and Training Department of Education and Training