Digital Preservation of Knowledge Assets for Future Reuse Ya-Ning Chen System Analyst Computing Center, Academia Sinica, Taipei, Taiwan Ph.D. Student Graduate Institute of Library & Information Studies National Taiwan Normal University PNC 2010 Annual Conference City University of Hong Kong

Outline Survey Background –Target subjects/projects –Data Type Survey results –Digitization –Backup –Funding Source –Others Suggestions

Survey 1 Period –July – Nov., 2010 –Preliminary result Interview and Questionnaire Target subjects: 11 projects selected from TELDAP Libraries, Archives, Museums, Biodiversity Institutes and Web-based Wiki

Survey 2 Target Sample: 11 –National Palace Museum in Taipei –Hwa Kang Museum, Chinese Culture University –National Museum of Natural Science –Taiwan Forestry Research Institute, Council of Agriculture (COA), Executive Yuan –Academia Historica –Chinese Taipei Film Archive –National Archives Administration –Music Digital Archives Center, College of Music, National Taiwan Normal University –Dharma Drum Buddhist College –Department of Information and Library Science, Tamkang University –Academia Sinica

Data Type 1 Artistic artifacts ArchivesSpecimenRare Book PhotoFilm Multi media Learning Object MapsMiscellaneo us Museum 1 80,826400,000200,0005,2001,601 Museum 2 13,432 Biodiver 1 9,84840,418 6, , min.63 min. Biodiver 2 6, Glass Negative

Data Type 2 Artistic artifacts ArchivesSpecimenRare Book PhotoFilm Multi media Learning Object MapsMiscellaneo us Archives 18,000 Items annually 300 items annually Archives 285,0003,000 hours Archives 37,400 meters Archives 450 items503,900 min.1,300 labels Sinica 11,5002,000 reels Sinica 29,38530,000 pages 5,90156 min

Digitization － Environment Equipment –Flatbed scanner: all –Digital Back scanner: all –Video converter: 5 –Audio converter: 3 OS –Windows: all –Mac: 2

Digitization － Approach Scanning Digital camera Conversion –From analog to digital （ 1 st cycle ） –From digital to digital （ 2 nd cycle ）

Digitization － File Format Artistic Artifact Archives Specimen Rare Book Photo Film & MultiM Maps Miscellaneous TIFF JPEG MPG1-3MOVWAV RAW XMLTXTXLSMDB TEI P3

Backup Approach Museum 1 Museum 2 Biodiversity 1 Biodiversity 2 Archives 1 Archives 2 Sinica 1 Sinica 2 HD DVD NAS HDDVD HD Tape FILM Archives 3 Archives 4 Remote Server NAS Remote Server HD Remote Server DVDNAS Remote Server NASTape HD MCFRM

Backup Weekly backup: almost Copies: almost 3 digital copies Policy: 2 –One has formal written policy –One has integrated into SOP.

Instance of Digital Preservation Refreshment: 3 Migration –Format: 2 （ such as from TEI P3 to P4 ） –Platform: 1 –Both Format and Platform: 2 Refreshment & Platform Migration: 1 Refreshment & Migration （ Format & Platform ） : 1 File checking: 2

Funding Source Designated Project: 5 Subsidiary: 1 Existing Organization: 4 TELDAP: 2 Other: 1

Charge for Digital Preservation Disagree: almost Agree –IF value-added services can demonstrate the distinctive value of digital preservation.

Suggestions for Preservation Policy 1 Social: Mission, objective and purpose Technical: Standards, such as file format, metadata, and so forth. Strategic –Digital approach, or –Microform: archives, or –Original physical objects, such as films, or –Hybrid: digital and traditional Political: 3 rd party’s collaboration Financial –The seed and initiative fund is required.

Suggestions for Preservation Policy 2 Backup is the main approach to digital preservation right now. However, a deeper and whole-grained digital preservation is needed to define. Web archiving will include into the 2 nd round survey in the near future.

Acknowledgement Dr. Jan-Ming Ho, & Dr. Hong-Yuan Liao Research Fellow at Institute of Information Science, Academia Sinica Dr. Da-Wei Wang –Director of Computing Center, Academia Sinica –Research Fellow at Institute of Information Science, Academia Sinica Federick Sum, Victoria Chen, and Roy Lin –Research Center for Information Technology Innovation （ CITI ）, Academia Sinica –Computing Center, Academia Sinica

Thanks for your attention.