Developing a Project Proposal ACTRAV-Turin

Contents Concept of “Logical Framework Approach” SPROUT – model project proposal Individual activity Presentation of workplan

Logical Framework Approach 1.Analysis of Policies/Contexts/Environment 2.Definition of Initial Situation / Identification of current problems, parties involved, and causes of the problems 3.Definition of Exit Profile / Identification of desired situations 4.Definition of Needs 5.Definition of Objectives 6.Identification of Activities, Strategies, Method, Media, etc.

System Chart Step 1 Step 1: Analysis of Policies, Environment & Context Step 4 Step 4: Definition of Needs Step 2 Step 2: Analysis of Initial Situation - Problems & Target Groups Step 3 Step 3: Analysis of Exit Profile - Desired Situations Step 5 Step 5: Specification of Objectives Step 9 Step 9: Analyses of Resources Step 6 Step 6: Strategic selection, design and elaboration of activities Step 7 Step 7: Design of monitoring, reporting & evaluation Step 8 Step 8: Risk Analysis

Analysis of Policies & Contexts  Values and Principles  Macro economic and social environment  Justifications for actions  Priorities and strategies  Situations of resources

Definition of Initial Situation  Clear, specific description of current situations  Identification of problems and their causes  Target group and their entry conditions  Other parties involved and their situations  Resources available  Constraints  Analyses of past experiences

Definition of Exit Profile  Definition of the desired situations – with specific institutional arrangements / setting;  Expected performance – with observable knowledge, skills, attitudes, behaviors and/or abilities  Performance criteria and indicators

Definition of Needs  Qualitative definition  the nature of needs  Quantitative definition  improvement from X point to Y point  Question of time limit  Y point must be achieved by Z date

Definition of Objectives  Performance  Condition  Criteria  Definition of pre-requisites

Selection of Activities & Methods  Activities that must be organized to eliminate (potential) causes of the problems and achieve the objectives  Design strategic progression of actions and contents  Condition  Criteria  Definition of pre-requisites

SPROUT 1.About SPROUT…summary project outline 2.Background and justification 3.Development objectives and immediate objectives 4.Output and input

SPROUT … Summary project Outline Tool for the development of a project proposal Means to make a proposal for a financing agency 1. Background 2. Target Group / Parties involved 3. Problems and their causes 4. Development and immediate objectives 5. Main outputs and indicators of achievements 6. Activities and inputs 7. Risk analyses and management 8. A preliminary budget estimate

SPROUT … Background/Justification  Socio-economic situation/trends/ context  Current political environment  Past experiences  National development policies and strategies  Current difficulties – political, social and/or economic environment  Which sectors are the problems in?

SPROUT … Target group / parties involved  Who are the persons/group affected by the problems? How large are they?  What are their characteristics (sex, age, education, work situation, social background, place of living, etc.)?  Who should be involved in the project planning and implementation?  Is there any other group(s) that have contradicting interests?

SPROUT … Problems and their causes What exactly are the problems you need (want) to address? Why do the problems have to be solved? How fast? What are the causes and effect of the problems? Any studies / analyses? Were there any past attempts to solved the problems? Failure/success?

SPROUT …Development and immediate objectives Development Objectives Development Objectives –Overall aims of the project in a long-run –Broader behavioral/institutional changes to which the project will contribute  Immediate Objectives –Specific achievements (situations and/or conditions) or direct results that the project will attain by the end of the project SMA RT –SMART: Specific, Measurable, Approved by the project owner and the group, Realistic, and Time- bound –“To study”, “to raise awareness”, or “to assist” is not suitable for immediate objectives.

SPROUT …Indicators of Achievement and Outputs Indicators of Achievement Indicators of Achievement –A brief description of the desired or expected situation at the end of the project, with clear emphasis on the changes that the project will help to bring about.  Outputs –Products that the project will produce –Be precise in defining the outputs

SPROUT …Main activities and inputs List of main activities List of main activities –How the inputs of the project will be transformed into outputs –List all the activities, in a logical (or chronological) order, that are important to the production of the outputs –Be strategic! Inputs Inputs –List all resources needed for carrying out the planned activities –Consider financial implications for each input (Is it available for free, or do you have to create it?)

SPROUT …Risk analysis and risk management Risk Analysis Risk Analysis –List all potential factors which may affect, or endanger, implementation of activities and achievements of the objectives; –What are social, economic and political pre-conditions that are beyond the control of the project owner/group? Risk Management (internal & external): Risk Management (internal & external): e.g. through monitoring/reporting/evaluation –How best can the project avoid the potential risks? –What can be the most effective monitoring or reporting systems to ensure minimizing the risks?

Individual Workplan 1.Complete from Step 1 to Step 3 of the system chart; (by Tuesday, 11 May) 2.Make necessary revisions to the above step, and then complete Step 4 and Step 5 (by Thursday, 13 May) 3.Complete from Step 6 to Step 9 (by Friday, 14 May) 4.Finalize the work plan (by Saturday, 15 May) Development Process

Presentation of Work Plan 1. Each participant has 5 minutes to present his/her work plan; 2. While your colleague is making presentation, carefully take note of its major arguments, focusing on some strong points, weak points, and/or points for clarification; 3. Each presentation will be followed by a short Q&A session through which participants help each other to further improve/strengthen the workplan.

End of the Activity