DAY 3: INTRODUCTION TO MS OFFICE AND EXCEL CHAPTER 1 Sravanthi Lakkimsetty Jan 20, 2016

ANNOUNCEMENTS Homework 1 has been posted on my website and is due on Saturday, Feb 6. MACVM installation workshop is again being conducted this Thursday from 3:30 pm – 7:30 pm and on Friday from 10 am – 6 pm. 2

REMINDER Is there anyone in this class who hasn’t signed the policy acknowledgement form? For people who have already registered onto MyItLab, please check if you have updated your student ID. 3

ATTENDANCE SYSTEM I have made sure that the Attendence System is working. It is very important to always wait until I say to sign in and not do it before. You must do this every day you come to class. You must be here on time and stay the whole time. Never try to do this outside of class or do anything the syllabus describes as not being allowed. CS101 Excel Chapter 1 4

ATTENDANCE SIGN-IN PROCEDURE Let’s do this… 1.Go to the CS101 web site: 2.Click Grades & Submissions 3.Enter your MyID username 4.Enter your MyID Password 5.Click on Record Attendance 6.Click on all the human faces in image 7.Click the Record Attendance button If it did not work, me ! Call after class to have them help you reset your MyID CS101 Excel Chapter 1 5

AGENDA MS Office 2013 Intro to MS Office EXCEL 6

MICROSOFT OFFICE Access – use relational database to store data and convert to information. Excel – spreadsheets store quantitative data and perform rapid calculations and analysis. PowerPoint – creates slide shows for presentation by a speaker. Word – process texts and creates documents, letters, resume, reports etc. 7

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COMMON INTERFACE COMPONENTS Quick access toolbar Title bar Ribbon Hiding the Ribbon Ribbon groups ? – Help button Dialog box Status bar Copy, Cut, Paste Backstage View 12

MICROSOFT EXCEL 13

SPREADSHEETS AND WORKSHEETS Spreadsheets – electronic files that contains a grid of columns and rows for organizing related data. Worksheets – spreadsheet containing formulas, functions, values etc. Workbook – file containing related worksheets. 14

EXCEL WINDOW Rows, row heading Columns, column heading Cell Name box Formula bar 15

EXCEL WINDOW Navigate in and among worksheets Enter and edit cell data Clearing cell data Formulae 16

CELL NAVIGATION KeystrokeUse Up ArrowUp one cell in the same column. Down Arrow / EnterDown one cell in the same column. Left ArrowLeft one cell in the same row. Right Arrow / TabRight one cell in the same row. Page UpMove the active cell up one screen. Page DownMove the active cell down one screen. HomeMove the active cell to column A of current row. Ctrl+HomeMake cell A1 the active cell. Ctrl+EndRightmost lowermost cell of active row/columns F5 / Control+GDisplay the Go to dialog box 17

ENTERING AND EDITING CELL DATA Enter text Enter values Enter dates Enter formulas Edit and clear cell contents 18

Text - can’t be used for calculations Ex: Bob, banjo, , , m#5l*fish Which side does text auto align to? Long text: Alt+Enter to begin a new line Values - represent a quantity or a measurable amount Ex: 0.5, 123,456 Which side do values auto align to? 19

Dates - can be used in calculations Ex: 9/15/2012; 9/15/12; September 15, 2012 Current Date: Ctrl+; Times - can also be used in calculations Ex: 1:30pm, 13:30 Current Time: Ctrl+Shift+; 20

FORMULA INTRO Begin with = Can reference other cells Use Order of Operations 21

FORMULA INTRO – CONT’D Order of Precedence of Operations Percentage Exponents Multiplication Division Addition Subtraction Please Excuse My Dear Aunt Sally!!!!! 22

QUICK EXAMPLES FormulaResult =A1+A2*A320 =(A1+A2)*A330 =A1+A2*A3+A424 =(A1+A2)*(A3+A4)90 23 CellContents A110 A25 A32 A44

CLEARING CELL CONTENTS Different ways: 1.Choose the cell, double click on that and delete using ‘BACKSPACE’ / ‘ DELETE’ button. (deletes word by word) 2.Select the cell and directly press ‘DELETE’ 3.Select the cell and click “CLEAR” button on top right corner of ribbon and choose what to clear (only formats/only contents/only comments/only hyperlinks/ clear all) 24

SIMPLE SHORTCUTS Enter data into cell A1 Copy Ctrl+C Paste Ctrl+V Cut Ctrl+X Undo Ctrl+Z Redo Ctrl+Y 25

WORKBOOK AND WORKSHEET Insert a Worksheet - New Sheet button - Home->Insert->Insert sheet - Right click on sheet tab - Shift+F11 Delete a Worksheet - Right click on sheet tab - Home->Delete->Delete Sheet CS101 Excel Chapter 1 26

WORKSHEET CONTD.. Rename a Worksheet - Right Click the sheet tab - Double Click the sheet tab - Home->Format->Rename Sheet Change Worksheet Tab Color - Right click the sheet tab - Home->Format->Tab Color CS101 Excel Chapter 1 27

WORKSHEET CONTD.. Move a worksheet - Drag to desired location - Home->Format->Move or Copy Copy a worksheet - press, hold Ctrl key and drag to desired location - click on Create a copy check box available on Home->Format- >Move or Copy dialog box You can Move or Copy Worksheet within the current workbook or to a different workbook CS101 Excel Chapter 1 28

ADDING NEW SHEET

RENAMING A SHEET

ADD COLOR

COLUMNS AND ROWS Insert Column or Row - Right click - Home->Insert->Insert sheet Columns/Rows Columns will be inserted to the left of the selected current column and new rows will be inserted above the active row. Insert a cell - Home->Insert->Insert cells… CS101 Excel Chapter 1 32

COLUMNS AND ROWS CONTD.. Delete Columns and Rows - Home->Delete - Right click on row, column or cell and select delete option Adjust Column Width Adjust Row Height Hide and unhide Columns, rows and cells CS101 Excel Chapter 1 33

INSERT

DELETE

HIDE / UNHIDE

ROW HEIGHT / COLUMN WIDTH

NEXT CLASS Excel – Chapter1 Continuation Excel Chapter 10 40