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How and when to propose programs, pre-conferences, and institutes Jan. 20, 2016 RUSA 201

RUSA Conference Program Coordinating Committee (CPCC) Chair, July 1, 2015 – June 30, 2016 Jason Coleman

Submission Timeline for ALA Mid- winter 2017 and ALA Annual 2017 RUSA’s sections and committees solicit proposals Final proposals due to CPCC May 1, 2016 Feb – Apr 2016 June 27, 2016 RUSA Approves final slate Midwinter Institutes in Atlanta Jan. 20 & 21, 2017 Pre- conferences in Chicago June 22 & 23, 2017 Programs in Chicago June 24, 25 & 26, 2017

How Many Sessions Can RUSA have? Mid-Winter Institutes: No Limit Pre-Conferences at Annual:No Limit Programs at Annual:11

RUSA Program Slots at Annual pre-filled slots: 1.RUSA President’s Program 2.Readers Advisory Research & Trends Forum 3.Reference Research Forum 4.RUSA/AFL-CIO joint-committee program 5.Literary Tastes 6 competitive slots Proposals must be submitted for pre-filled slots as well as competitive slots

Competitive Slots at Annual 2017 Each section has a “guaranteed” competitive slot. Competitive slots open up if: More than one section uses its guaranteed slot for the same program A section chooses not to use its guaranteed slot A section decides to turn its program into a webinar, course, or deep dive

Competitive Slots at Annual 2017 Since competitive slots can open up, RUSA-level committees can submit more than one proposal. If they do, they need to indicate which has first priority, which has second priority, etc…

How to Submit Each section has its own process for soliciting ideas for institutes, pre-conferences, and programs. If you have questions about the process used by your section(s), it is best to contact the chair of that section: See

What Makes a Good Program? Topic that is… Timely Relevant to RUSA’s members and others Fresh/original Presenters who… Have knowledge of the topic Have presentation experience Objectives that are… Realistic Expressed clearly High in quality

What Makes a Good Program? Funding status, if funding is required Programs requiring substantial funding that has not already been secured are less likely to be approved Sponsorship status Only programs sponsored by a RUSA section or RUSA-level committee will be approved

What Makes a Good Program? Consider partnering with other RUSA sections and/or with other ALA divisions!

Money Can speakers be paid or reimbursed? Librarians and/or ALA Members can not receive RUSA funding to present at Midwinter or Annual due to ALA’s rules. Non-librarians who are also not members of ALA could receive funds from RUSA.

Money Can speakers be paid or reimbursed? If funds for a speaker are requested, it is best to think in terms of an honorarium rather than flight/meals/hotel etc. Each financial request will be considered by CPCC and RUSA on a case-by-case basis.

Questions? Source: answers/#sthash.ACBLSaNl.dpbs

Questions? Jason Coleman RUSA Conference Program Coordinating Committee Chair,