District 75 Institute For Learning Summative Instructional Data Attendance Presented by : Jeanie Jee Director for LORA Decree Attendance Services January 24 th and 25 th, 2007

STUDENT Age Abilities Responsibility Follow through SCHOOL Administrators Parent Coordinator All Staff HOME Parent/Guardian Siblings Extended Family

ATS DATA SCHOOL SCHOOL SITE SITE CLASS CLASS GRADE GRADE BIOGRAPHICAL BIOGRAPHICAL CURRENT CURRENT HISTORY HISTORY

CWAS Monthly Attendance % for Monthly Attendance % for each offsite location Break out by program classification and register Break out by program classification and register Identifies # students in SAR Identifies # students in SAR Totals school average % Totals school average %

RRSA Aggregate Student Attendance for a specific date range Aggregate Student Attendance for a specific date range Official Class specific Official Class specific Days enrolled vs. Days present Days enrolled vs. Days present Lateness frequency Lateness frequency % Attendance % Attendance

RISA Individual Student Attendance Year-To-Date for the current school year Individual Student Attendance Year-To-Date for the current school year M, T, W, H, F when school is in session M, T, W, H, F when school is in session Sub Totals for 1 st and 2 nd terms Sub Totals for 1 st and 2 nd terms Provides Totals for prior year Provides Totals for prior year Official DOE record upon request Official DOE record upon request

RISP Individual Student Attendance History Report for a selected prior year Individual Student Attendance History Report for a selected prior year Provides Attendance Reason Code Report Provides Attendance Reason Code Report

RPAC Student Attendance Improvement Report Student Attendance Improvement Report Compares the month prior to the selected month Compares the month prior to the selected month Identifies students Identifies students Identifies improvement by a minimum of 25% Identifies improvement by a minimum of 25%

R4DS District Summary of OPEN and CLOSED 407s # Students on Register # Students on Register YTD % of Attendance YTD % of Attendance # OPEN 407s # OPEN 407s # CLOSED 407s # CLOSED 407s % of CLOSED 407s % of CLOSED 407s Total issued TD Total issued TD # of days 407s are OPEN # of days 407s are OPEN Comment Codes -- # OPEN in each category TD -- # OPEN in each category TD -- # CLOSED & CANCELLED in each category TD -- # CLOSED & CANCELLED in each category TD

R4SS 407 School Summary by Grade Code Monthly subtotals Monthly subtotals Open 407s at the start of the month Open 407s at the start of the month Issued 407s during the month Issued 407s during the month Closed during month and Cancelled Closed during month and Cancelled Open 407s at the end of the month Open 407s at the end of the month

R4RR School Specific Report on OPEN 407s School Specific Report on OPEN 407s Identifies students absent 20 days consecutively or an aggregate of 20 absences Identifies students absent 20 days consecutively or an aggregate of 20 absences When issued and case # When issued and case # Comment Codes must be entered when closed Comment Codes must be entered when closed Can be manually generated as needed Can be manually generated as needed

Resources COGNOS for accurate Attendance % COGNOS for accurate Attendance % History of School’s attendance % month by month History of School’s attendance % month by month History of School’s Register month by month History of School’s Register month by month Graphing of Attendance % Graphing of Attendance % bin/ppdscgi.exi.exe?DC=Q&E=%2F DSS+Attendance bin/ppdscgi.exi.exe?DC=Q&E=%2F DSS+Attendance Available only on the DOE intranet

DSS Decision Support Services The direct DSS URL is: provides school view data year to year month by month week by week Based on daily ATS scanned blue Attendance Sheets, PARs and audited by the OAG

In-House Resources All School Staff including AP for Discharge All School Staff including AP for Discharge Pupil Accounting Secretary Pupil Accounting Secretary Attendance Coordinator Attendance Coordinator Attendance Team and/or Pupil Personnel Team Attendance Team and/or Pupil Personnel Team Parent Coordinator Parent Coordinator Attendance Teacher Attendance Teacher District Office District Office D 75 Learning Times website D 75 Learning Times website

DATA ANALYSIS SHEET Focus Area ATTENDANCE Hypothesis (ALL Possible Hunches) Hypothesis (ALL Possible Hunches) Information Needed (Formal and/or Informal) Information Needed (Formal and/or Informal) List Possible Solutions (Proactive/Reactive) List Possible Solutions (Proactive/Reactive) Resources/Structures Needed to Resolve the Problem (Human, Materials, Documents, Funding) Resources/Structures Needed to Resolve the Problem (Human, Materials, Documents, Funding) Next Steps (Priority Order) Next Steps (Priority Order)

Attendance Reconciliation SITE / CLASS / STUDENT'S NAME (L,F) SITE / CLASS / STUDENT'S NAME (L,F) RISA RISA U407 CMT CODES U407 CMT CODES SCHOOL PRACTICE SCHOOL PRACTICE INTERVENTION INTERVENTION NEEDS FOR RESOLUTION NEEDS FOR RESOLUTION FOLLOWUP FOLLOWUP OTHER OTHER

Planning Interview Form For students who are 17+ years old who are truant and/or no longer interested in going to school For students who are 17+ years old who are truant and/or no longer interested in going to school 2 letter due process for disharge 2 letter due process for disharge Parent and Student must be invited to a conference to discuss educational and transition plans Parent and Student must be invited to a conference to discuss educational and transition plans Informed and written consent is needed prior to discharge Informed and written consent is needed prior to discharge Students who turn 17 after June 30 th must be kept on school register till the end of school year before discharging Students who turn 17 after June 30 th must be kept on school register till the end of school year before discharging Students have right of return to school thru their 21 st birthday Students have right of return to school thru their 21 st birthday

Contact Information Jeanie Jee Jeanie JeeDirector District 75 LORA Decree Attendance Services Home Schooling Youth Development Phone: (212) Fax: (212) Fax: (212)

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