3 CDBG Disaster Recovery Program InformationWorkshop Tuesday, January 13, 2009

General Information What kind of projects are eligible: FEMA approved public assistance projects Wastewater, water, roads, bridges, debris removal For specific projects contact Community Liaison

General Information Projects/applications will be evaluated using the following criteria: The importance of the project to post disaster recovery of the applicant; The percentage of low-to-moderate income persons served; The percentage of grant amount in relation to applicant’s annual budget; The relative economic distress of the applicant.

General Information Grant applications will be accepted and awards made until funding is no longer available. The intent of the program is to provide the non-federal share of necessary public improvements and/or rehabilitation related to the 2008 presidentially declared disaster (FEMA DR-1766). A minimum of fifty percent (50%) of grant funds will be awarded to projects that benefit at least 51% low- to-moderate income persons.

General Information Actual grant amounts are negotiated on a case by case basis and the amount of assistance will be dependent upon the factors described above. Maximum grant award is 25% of total FEMA approved project costs. OCRA Certified Grant Administrator required. Maximum grant administration fee is 8% of grant award. The allowable amount will be determined by OCRA on a project by project basis.

General Information DO NOT bind application in any way DO NOT include a cover sheet Applicant Information Page is the very first page, do not include checklist page

Project Description Project Description must match approved FEMA project worksheet. (must attached approved FEMA Project Worksheet) Project Description must match detailed budget Project Description should not include normal maintenance costs

Detailed Budget Pages Detailed Budget Pages MUST include breakdown between CDBG and FEMA dollars

Detailed Budget Page FEMA

Beneficiary Pages Beneficiary page must be: Properly completed Consistent with the Census/Income Survey

Income Surveys Good for 4 years from original date of certification Original Certification – January 2007 Recertification – January 2009 Survey Expires – January 2011 Responses are good for 4 years MUST include signed certification letter and recertification (if applicable)

Income Surveys Grant Administrators should verify: The survey properly completed Community information Proper # of responses Consistency throughout the survey

Public Hearing/Resolution Documentation Applicant MUST advertise public notice a minimum of 10 days prior to meeting. One hearing MUST take place prior to application Application Must Include: Original Publishers Affidavit Original/Signed Public Hearing Minutes thoroughly document meeting Authorization to Conduct Hearings (if applicable) Original Sign-in Sheet Original Resolutions

Status of Environmental Review Process Form A box has been added for categorically excluded projects Exempt projects complete Certificate of Exemption form Mark “yes” in the appropriate “All Agencies Contacted” boxes Format II not required in the application, but you DO need to complete the “Environmental Agency Contact Listing” form

Status of Environmental Review Process Form Should have already submitted the categorically excluded activity notification letter with complete description of project OCRA will either agree or disagree with evaluation OCRA will respond with a list of agencies that need to be contacted or let you know full assessment is necessary FINAL SHPO letters required at time of application

Status of Environmental Review Process Form

Overdue Document Status Applications will not be approved if the applicant is not in compliance with all requirements of a current or past CDBG grant.

Post Award Deadlines ER Deadline – two months Publish locally Submit documentation to OCRA Bid Deadline – six months IFB Notice (original) Proof of Publication Certified Bid Tabulation ROF Deadline – eight months See checklist on website *These dates are subject to change

Post Award Deadlines Please be aware that we are monitoring projects before and after Release of Funds. Do not start construction until you have received ROF Do not submit Start of Construction Notice until you have actually started construction

Q&A

INDIANA OFFICE OF COMMUNITY AND RURAL AFFAIRS CAPITAL INFRASTRUCTURE PROJECT SURVEY Local Government Name:County: Project Contact Person:____________________________ Phone/ ____________ Project Description: Estimated Project Costs: Please return by January 26 th to OCRA via fax: , or Office of Community and Rural Affairs One North Capitol, Suite 600 Indianapolis, IN 46204

Contact OCRA Indiana Office of Community and Rural Affairs One North Capitol, Suite 600 Indianapolis, Indiana