Solutions for Enterprise Wide Procurement (SEWP) Training LS

Agenda I.Introductions II.SEWP Overview III.Website and SEWP Tool Walkthrough IV.Conclusion 2

Agencies approved by OMB for IT Product/Service GWACs -GSA, NIH, & NASA -Other agencies may have targeted GWAC authority Based on Clinger-Cohen Act Pre-award activities/verifications already performed at basic contract level -e.g. business size and financial responsibility determinations, etc. Open to All Federal Agencies and their Authorized Support Contractors All Federal Agencies have utilized SEWP Government Wide Acquisition Support Government-Wide Acquisition Contracts (GWACs) 3

147 PRIME CONTRACT HOLDERS INCLUDING 120 SMALL BUSINESSES 30 SDVOSB (Service-Disabled Veteran-Owned Small Businesses) 18 HUBZone (Historically Underutilized Business Zones) 11 EDWOSB (Economically-Disadvantaged Woman-Owned Small Businesses) SEWP by the Numbers SEWP V Current Figures… see “SEWP Snapshot” Thousands of Providers including Cisco, Apple, Dell, HP, IBM, NetApp, EMC, APC, VMware, Microsoft, Oracle, etc. Millions of Unique Products & Product Based Services SEWP V began on May 1 st, year contracts (5 year base contract with 5 year option) 4

What can be procured through SEWP? C ONTRACT V EHICLE FOR P URCHASE OF ICT (I NFORMATION AND C OMMUNICATION T ECHNOLOGY ), A UDIO /V ISUAL P RODUCT S OLUTIONS, AND R ELATED S ERVICES  Information Technology & Networking Computer Hardware, Tablets Network Appliances: Routers, Modems, VOIP Storage Security  Software & Cloud Software Virtualization and Cloud Computing XaaS (e.g. SaaS=Storage as a Service)  Mobility & Communications Telecommunication Devices and Monthly Service  Supporting Technology Scanners, Printers, Copiers, Shredders Associated Supplies and Accessories Sensors Health IT (e.g. Fitbit)  AV/Conferencing A/V Equipment and Accessories TVs, Display Monitors, Projectors and Screens  Services Maintenance / Warranty Site Planning / Installation / Cabling Product Based Training Product Based Engineering Services 5

Product Solution Availability Not a traditional searchable catalog Quote Request Tool available online Quotes are verified against contract catalog SEWP is ‘Catalog by Request’ not ‘Request by Catalog’ Items added to contract based on customer requests Contract Holder requests to add products are approved or denied daily On-line contract database of record Dynamic Catalog Market Research Tool (MRT) combines Search and Dynamic Updates to create an RFI Quote Request Tool (QRT) Contact Contract Holders Request for Information (RFI) Methods 6

Quote Verification Verification File  Verifies items on contract and properly priced Shows discount off contract price Supply Chain – Level of Provider Authorization Trade Agreements Act (TAA) EPEAT/Energy Star compliance 7 Verification File

Supply Chain Risk Management Levels of Provider designation: ManufacturerAuthorized Reseller - All provider itemsAuthorized Reseller - Subset of provider items Provider does not have an authorized reseller program Authorized Partner or DistributorAuthorized Reseller - One Item / One TimeUnidentified or unknown source 8

SEWP V Groups NAICS Code Group A  Full and open Competition NAICS Code Group B(1)  HUBZone Set-Aside Group B(2)  Service-Disabled Veteran- Owned Small Business Set- Aside Group C  Small Business Set-Aside Group D  Full and Open Competition All business size designations are represented throughout SEWP V Scope is the same for all Groups RFQ’s can be submitted separately to Group A (which has a different NAICS code) or any combination of Groups B, C and D Alignment of groups ensures proper use of NAICS codes 9

Fair Opportunity – FAR (b) Fair Opportunity MUST BE provided within at least one Contract Group or Set-Aside Does not apply to orders under $3,500 Fair Opportunity applies to any Multi-Award Contract Process for Fair Opportunity (per FAR) is at CO’s Discretion SEWP Quote Request Tool is the only RECOMMENDED method Best Value determination Brand Name and Sole Source Brand Name: Posting in the RFQ of a Justification and Approval (J&A) is required for orders over $25,000 Sole Source: Exceptions and procedures in FAR

Pricing Contract discount structure Less than GSA Price Manual review Comparison to other contract prices Contract Price Purchases can be consolidated to maximize price discounts Internal competition results in line item discounts Product prices may be negotiated and/or questioned Quoted Price All products All fixed price services Fair and reasonable pricing set at contract level for: Level of effort Labor hours Labor price reasonableness determined by initiator 11

Strategic and Recurring Orders An order awarded for recurring product/service needs, with options to purchase from the same quote/initial order for a defined period of time (not greater than 5 years) Delivery orders can be structured similar to a purchase agreement Fair Opportunity required for initial order Delivery Order With Options (DOWO) Government-Wide/GSS, Agency, or Organization level Pricing obtained through RFQ to provide Fair Opportunity Specialized line items and pricing added to contract Structure and refresh time determined by agency (annually, quarterly) SEWP creates a catalog of accepted items Purchase direct via credit card (optional) Create order form Agency Catalogs 12

Variable Priced Line Items & Fee  All Line Items on SEWP have a Maximum Catalog Price, except: 3 Variable Priced CLINS CREDIT-Z: For Credits (e.g. trade in) TRAVEL-Z: For Travel in support of in-scope services (must follow GSA Travel pricing and regulations) DELIVERY-Z: For Delivery and Shipping costs  Fee is now incorporated in the product price 13

Procurement Lifecycle Pre-Order Support Review Requirements when scope is uncertain Assistance on SEWP Processes including step-by-step walk through Online Quote Request Tool Order Processing Review, process and forward orders and mods Orders/Mods must be sent to SEWP Program Management Office (PMO) via by Government All orders verified by PMO prior to forwarding to Contract Holder Obtaining quotes through the Quote Request Tool will expedite order processing Reconcile and track orders through completion Post-Order Support Process and post order status data Assist with problem resolution 14

Post-Award Guidance SEWP Program Office does not supply award informationQuote Request Tool includes an optional Award Notification function From FAR Part : A LL O RDERS Fair Opportunity issues may be referred to an Ombudsman O RDER LESS THAN $5.5 M ILLION Post-award debriefs and award notification are at the Issuing Agency’s discretion O RDERS OF $5.5 M ILLION OR MORE Post-award debriefs shall be provided Contracting Officer shall notify unsuccessful bidders P ROTESTS Orders under $10 M only protestable for out of scope requirements or ordering outside the contract period of performance Orders over $10 M may be protested (FAR ) 15

SEWP Support During Business Hours (7:30AM - 6:00PM EST)  Phone (301)  Online Chat Assistance Anytime   support.sewp.nasa.gov Free Training Options  In Person  Webinars &Training Videos  Training Document  Annual SEWP Forum – Dec. 7-11,

SEWP Customer Service Contacts Webwww.sewp.nasa.gov 24x7x365 Get responses within 1 business day Helpline Mon–Fri 7:30 AM – 6:00 PM EST Fax Fax orders orders Mail10210 Greenbelt Road, Suite 200, Greenbelt, MD Find Us NASA SEWP Follow Group: NASA SEWP GWAC 17

Civil Servant Management Team* Program Manager / COR Joanne Woytek Deputy Program Manager Darlene Coen *Questions are best sent to for fastest assistance 18

SEWP Website Overview I. Frequently Asked Questions (FAQ) II. Contract Information III. Points of Contact IV. Program Performance Page V. Agency Specific Pages VI. Tools Review “Easy as Duck Soup” 19 - Marx Brothers

Additional SEWP Information (Backup Slides) 20

Contract Basics  Basic Contracts are on SEWP website including list of incorporated clauses  Delivery Order against existing Contract - Additional Clauses and T’s & C’s may be negotiated at the delivery order level  Agency Specific Policies are easily applied 21

Provide Procurement Support Can accept direct funding Primary Agencies: -GSA Acquisition Services -Department Of Interior Acquisition Services Division -Department of Defense DISA / DITCO Franchise Fund Options Franchise Funds Not SEWP 22 Here are the POCs we have for these agencies: Assisted Acquisition Organizations DOD Assisted Acquisition Support DISA, DITCO at Scott AFB DISA/DITCO 2300 East Drive Scott AFB, IL Deb Powell-Schaffer, Chief, Hardware Section, (618) Jackie Johnson, Hardware Section Team Lead, (618) Danette Wesselmann – Lori Dahl – GSA Assisted Acquisition Support GSA FEDSIM 2100 Crystal Drive, Suite 800, Arlingto, VA Phone: (866) POC: None specific, caller will be assigned a FEDSIM representative based on requesting agency. Department of Interior Acquisition Services Directorate (AQD) 381 Elden Street, Suite 4000, Herndon, VA Phone: POC: Myra Freilich

PLOT P rogram L evel O utreach T eam SEWP PLOT provides guidance on IT Procurements that are:  Strategic  Complex  Significant in size Contact SEWP to arrange an onsite meetings for your Agency 23

Delivery Orders with Options [DOWOs] If an Agency has a requirement to purchase a set of known in-scope products and services but is uncertain of the timing of those purchases, a Request for Quote (RFQ) can be submitted using Fair Opportunity guidelines to one or more SEWP Contract Groups The Agency may award one or more Delivery Orders based on the quotes received. The initial base Delivery Order would establish the products/product solutions and pricing for those items. The maximum time for the existence of this order and any instructions for exercising options / placing option calls against the original quote and initial Delivery Order should be noted in the initial order The base and option years cannot exceed 5 years in duration 24

Delivery Orders with Options [cont.] Agency officials may then follow the procedures as stated in the base Delivery Order to place orders against the initial quote. This is per the FAR Part 16 exception to Fair Opportunity for logical follow-ons to a Delivery Order, which was itself awarded based on Fair Opportunity Any substantive change to the initial quote and subsequent base Delivery Order, such as increasing the scope of items quoted, would require a renewed Quoting and ordering cycle including issuing a new RFQ following Fair Opportunity procedures The actual usage and set-up of the base Delivery Order is the Contracting Officer’s responsibility. Typically, the base order is set up with and initial Delivery Order listing the product/solutions and prices included in the awarded quote. Subsequent Delivery Orders are issued options either as modifications or calls against the base order 25

Reporting Available on SEWP Reporting availability Reporting at agency level to review purchase history via the SEWP contracts Reporting at product classification level Reporting on adherence to government initiatives Information provided during RFQ process Performance concerns Business size designation Contract Holder Information Government initiatives (e.g. Energy Star, EPEAT, TAA) Agency specific approval (option to provide pre-approved product list) Strategic Sourcing options Supply Chain information Product Information 26

Agency Report Example By request! 27

 Computer Hardware Tablets, Laptops, Embedded Systems Desktops, Servers, Supercomputers Peripherals and Accessories: Monitors, Keyboards, Cables, etc. Computer Carts, Racks and Enclosures Computer Cards / Boards  Networking and Communications Network Appliances Network Connectivity: Routers, Modems, etc. Telecommunication Devices Wireless Networking Cables and Accessories  Security Hardware Control and Authentication Devices Forensic Systems Computer Anti-Theft Hardware Security Appliances Surveillance Systems Sensors  Supporting Hardware Scanners, Barcodes, RFID Devices Cooling Systems Digital Devices; e.g. Calculators GPS Remote Management Printers, Copiers, Fax Machines, Shredders Associated Supplies  Specialized Hardware Notification Systems associated with Computer Facility Asset Management Systems Computer Room Monitoring Health IT  Storage Hardware Backup and Recovery DVD, CD, Tape and Digital Systems and Supplies Disk Systems Network Based Storage Storage Accessories  AV/Conferencing AV Equipment and Accessories Cameras, Display Monitors, Consoles, etc. Accessories including privacy screens and camera accessories Video and Tele-conferencing Speakers, Microphones, Theater and Music Systems, Lighting TV, Projectors and Screens Visualization Systems  Electrical Note: Must be related to an IT / AV system Power Conditioning Uninterrupted Power Supply, Batteries, etc. Cables, Components, etc.  Software and Virtualization Commercial software packages of any variety Software As A Service Cloud Computing Virtual Storage  Services Fully In Scope Maintenance / Warranty / Help desk support Installation of in-scope Products Site Planning; e.g. determining required products Product Based Training Product Based Engineering Services  Services Limited In Scope Submit SOW for scope review for these services: Software development On-site operational labor Consulting (unless part of in scope services) Staff Augmentation  If uncertain: Stop Send SOW (Statement of Work), BOM (Bill of Materials), and/or Requirements Statement to SEWP will review and get back with any scope issues What else can be procured through SEWP V? 28

Scope: What You Cannot Buy PRODUCTS Mobile Data Collection Devices Wheels, Engines Non-IT Health Devices Fire Suppression Systems/ Maintenance Military Technology (if outside the scope listed previously) Office Furniture SERVICES Software Development General Support Services Consulting 29

Group A: OEM / Full & Open Abba Technologies Abba Technologies ACE Computers ACE Computers Alliance Technology Group Alliance Technology Group Better Direct Better Direct Carahsoft Technology Corporation Carahsoft Technology Corporation CDW Government (CDWG) CDW Government (CDWG) Counter Trade Products (CTP) Counter Trade Products (CTP) Dell Federal Systems Dell Federal Systems Direct Systems Support (DSS) Direct Systems Support (DSS) DLT Solutions DLT Solutions DRS Technologies DRS Technologies Dynamic Systems Dynamic Systems Emergent Emergent En Pointe Gov En Pointe Gov Force 3 Force 3 General Dynamics One Source General Dynamics One Source Global Technology Resources (GTRI) Global Technology Resources (GTRI) Hewlett Packard (HP) Hewlett Packard (HP) IBM Corporation IBM Corporation IMMIX Group IMMIX Group Intelligent Decisions (ID) Intelligent Decisions (ID) JUNOVenture JUNOVenture KOI Computer KOI Computer Merlin International Merlin International NCS Technologies NCS Technologies PCMG PCMG PetroSys Solutions (PSI) PetroSys Solutions (PSI) SEWP Solutions SEWP Solutions SHI International Corporation SHI International Corporation Silicon Graphics Federal (SGI) Silicon Graphics Federal (SGI) Sterling Computers Corporation Sterling Computers Corporation Transource Services Corporation Transource Services Corporation Unicom Government Unicom Government Unisys Corporation Unisys Corporation World Wide Technology (WWT) World Wide Technology (WWT) Zones Zones 30

Group B(1): HUBZone 4 Star Technologies 4 Star Technologies Akira Technologies Akira Technologies Anacapa Micro Products Anacapa Micro Products BAHFed Corporation BAHFed Corporation Better Direct Better Direct Blue Tech Blue Tech FedBiz IT Solutions FedBiz IT Solutions GovSmart GovSmart MVS MVS OGIS Communications Group OGIS Communications Group Panamerica Computers Panamerica Computers Premier Technical Services Corporation Premier Technical Services Corporation WestWind Computer Products WestWind Computer Products WildFlower International WildFlower International 31

Group B(2): SDVOSB AATD AATD Alpha Six Corporation Alpha Six Corporation Alvarez & Associates Alvarez & Associates Cutting Edge Technologies & Solutions (CETECHS) Cutting Edge Technologies & Solutions (CETECHS) Cynergy Professional Systems Cynergy Professional Systems Epoch Concepts Epoch Concepts FedStore Corporation FedStore Corporation Four Points Technology Four Points Technology Gov Acquisition (GovAcq) Gov Acquisition (GovAcq) i3 Federal i3 Federal ISSTSPi ISSTSPi Kpaul Properties Kpaul Properties Minburn Technology Group Minburn Technology Group MNQ Business Solutions MNQ Business Solutions NAMTEK Corporation NAMTEK Corporation Phoenix Data Security Phoenix Data Security RedHawk IT Solutions RedHawk IT Solutions Regan Technologies Corporation Regan Technologies Corporation Techanax Techanax ThreeWire Systems ThreeWire Systems Thundercat Thundercat V3Gate V3Gate Veteran Information Technologies (VIT) Veteran Information Technologies (VIT) Video & Telecommunications (VTI) Video & Telecommunications (VTI) Vigilant Technologies Vigilant Technologies 32

Group C: Small Businesses A&T Marketing A&T Marketing Abba Technologies Abba Technologies ABM Federal Sales ABM Federal Sales Accelera Solutions Accelera Solutions ACE Technology Partners ACE Technology Partners Advanced Computer Concepts Advanced Computer Concepts Affigent Affigent Akira Technologies Akira Technologies Alliance Technology Group Alliance Technology Group Alpha Six Corporation Alpha Six Corporation Alvarez & Associates Alvarez & Associates American Wordata (AWData) American Wordata (AWData) Anacapa Micro Products Anacapa Micro Products AS Global Corporation AS Global Corporation Better Direct Better Direct Blue Tech Blue Tech Capital Supply Capital Supply Carolina Advanced Digital (CAD) Carolina Advanced Digital (CAD) Cartridge Technologies (CTI) Cartridge Technologies (CTI) Chandler Automated Systems Chandler Automated Systems Coast to Coast Computer Products Coast to Coast Computer Products Computer Marketing Associates (CMA) Computer Marketing Associates (CMA) Convergence Technology Consulting (CTC) Convergence Technology Consulting (CTC) Copper River Information Technology Copper River Information Technology CounterTrade Products (CTP) CounterTrade Products (CTP) CSP Enterprises CSP Enterprises Cynergy Professional Systems Cynergy Professional Systems DASNet Corporation DASNet Corporation DiSys Solutions DiSys Solutions Dynamic Computer Corporation Dynamic Computer Corporation Dynamic Systems Dynamic Systems En Pointe Gov En Pointe Gov Enterprise Technology Solutions (ETSI) Enterprise Technology Solutions (ETSI) Fastech Fastech FCN FCN Federal Tech Solutions (FTSI) Federal Tech Solutions (FTSI) FedStore Corporation FedStore Corporation Four Points Technology Four Points Technology Four Four GC Micro GC Micro GMC Tek GMC Tek Government Acquisitions (GAI) Government Acquisitions (GAI) GovPlace GovPlace HMS Technologies HMS Technologies Integration Technologies Group (ITG) Integration Technologies Group (ITG) Knowledge Information Solutions (KIS) Knowledge Information Solutions (KIS) Lyme Computer Solutions (LCS) Lyme Computer Solutions (LCS) M&A Technology M&A Technology M2 Technology M2 Technology MA Federal MA Federal Marshall Communications Corporation Marshall Communications Corporation MCP Computer Products MCP Computer Products Mercom Mercom NCS Technologies NCS Technologies New Tech Solutions (NTS) New Tech Solutions (NTS) Norseman Defense Technologies Norseman Defense Technologies Optivor Technologies Optivor Technologies Petrosys Solutions (PSI) Petrosys Solutions (PSI) Phoenix Data Security Phoenix Data Security RedHawk IT Solutions RedHawk IT Solutions Red River Computer Red River Computer Seeds of Genius Seeds of Genius Spectrum Systems Spectrum Systems Sterling Computers Corporation Sterling Computers Corporation Storsoft Technology Corporation Storsoft Technology Corporation Strategic Communications Strategic Communications Swish Data Corporation Swish Data Corporation Sword and Shield Enterprise Security (SSES) Sword and Shield Enterprise Security (SSES) Sysorex Government Services Sysorex Government Services Technology Solutions Provider (TSPi) Technology Solutions Provider (TSPi) Thundercat Thundercat Transource Services Corporation Transource Services Corporation Tribalco Tribalco Unistar-Sparco Computers Unistar-Sparco Computers VAE VAE Victory Global Solutions Victory Global Solutions Video & Telecommunications (VTI) Video & Telecommunications (VTI) Walker and Associates Walker and Associates Wildflower International Wildflower International Yorktel Yorktel 33

Group D: VARs / Full & Open Accessagility Accessagility Advanced Computer Concepts (ACC) Advanced Computer Concepts (ACC) Affigent Affigent All Points Logistics All Points Logistics AT&T Government Solutions AT&T Government Solutions Blue Tech Blue Tech Carahsoft Technology Corporation Carahsoft Technology Corporation CDW Government (CDWG) CDW Government (CDWG) Connected Workplace Solutions (CWPS) Connected Workplace Solutions (CWPS) Copper River Information Technology Copper River Information Technology CounterTrade Products (CTP) CounterTrade Products (CTP) D&S Consultants (DSCI) D&S Consultants (DSCI) DiSYS Solutions (DSI) DiSYS Solutions (DSI) DLT Solutions DLT Solutions DRS Technologies DRS Technologies Emergent Emergent En Pointe Gov En Pointe Gov Force 3 Force 3 General Dynamics One Source (GD) General Dynamics One Source (GD) Global Technology Resources (GTRI) Global Technology Resources (GTRI) GovConnection GovConnection GovPlace GovPlace Hyperion Hyperion IMMIX Group IMMIX Group Insight Public Sector Insight Public Sector Intelligent Decisions (ID) Intelligent Decisions (ID) Iron Bow Technologies Iron Bow Technologies JUNOVenture JUNOVenture MicroTechnologies MicroTechnologies Namtek Corporation Namtek Corporation Northern Technologies Group (NTG) Northern Technologies Group (NTG) PCMG PCMG Presidio Networked Solutions Presidio Networked Solutions Red River Computer Red River Computer SHI International Corporation SHI International Corporation SMS Data Products Group (SMS) SMS Data Products Group (SMS) Softchoice Softchoice Sterling Computers Corporation Sterling Computers Corporation Strategic Communications Strategic Communications Technica Corporation Technica Corporation Technology Integration Group (TIG) Technology Integration Group (TIG) Tribalco Tribalco Unicom Government (UGI) Unicom Government (UGI) Unisys Corporation Unisys Corporation Vology Vology VT Milcom VT Milcom Walker and Associates Walker and Associates World Wide Technology (WWT) World Wide Technology (WWT) 34

The following questions will test your knowledge of the SEWP Program and Contracts. We will address any questions that you are unsure of during today’s training. 1) What does the acronym GWAC stand for? a. General Workstation Acquisition Contract b. Gone With A Cloud c. Government Wide Acquisition Contract d. Give Wine a Chance 2) What version is SEWP in? a. SEWP II b. SEWP IV c. SEWP V d. SEWP VIII 3) SEWP Customer Care can be reached for support via: a. Live chat, phone or b. Telepathy c. Pony express d. All of the above 4) SEWP’s mascot is based on? a. Marketing Consultant Idea b. The Marx Brothers movie “Duck Soup” c.. The saying “it is as easy as Duck Soup d. The saying “Duck Soup is hot” 5) Which Federal Agencies are SEWP’s top users? a. Department of Defense and Veteran Affairs b. NASA and NOAA c. OPIC and FHFA d. USAID and US Courts 6) In September SEWP’s average order processing time changes? a. From 1 hour to 1 day b. From 3 days to 1 week c. From 1 day to 3 days d. From 15 days to 1 month 7) The SEWP Fees are used: a. Solely to pay the SEWP operational cost b. To finance NASA’s mission to Mars c. To subsidize NASA procurement d. All of the above 35 Mini-Quiz Part 1

The following questions will test your knowledge of the SEWP Program and Contracts. 8) The SEWP fee is.39% and is included in the product price. a. True b. False 9) Open Market Orders may be placed on SEWP. a. True b. False 10) In SEWP V, which of the following are in scope? a. Monthly subscription services (i.e. cellular service, data plans) b. Sensors c. Health IT d. Unlimited Product Related Services e. All of the above 11) You can select a Set-Aside in any group as long as there are two or more of the business type in that group. a. True b. False 12) What information is now included in the quote verification file: a. Supply Chain – Level of Provider Authorization b. Model Name c. Delivery Date d. None of the above e. All of the above 13) In the QRT, you can select ‘all Contract Holders’ to receive and respond to an RFQ. a. True b. False 14) The Issuing Office must do a Price reasonableness determination: a. Never b. For all purchases over the micro-purchase limit c. For Labor-based services 15) Award notifications and debriefs are required for all orders. a. Only required for orders over $5 Million b. May be requested once by a Contract Holder c. None of the above d. b and c only 36 Mini-Quiz Part 2