9/03/2016COMPSCI 111/111G - Lecture 089/03/2016COMPSCI 111/111G - Lecture 081 COMPSCI 111 / 111G Mastering Cyberspace: An introduction to practical computing Word Processing

9/03/2016COMPSCI 111/111G - Lecture 082 Some guidelines on writing Center your text around a few ideas. Structure the document. Make paragraphs. The shortest conceptual unit is a paragraph, not a sentence. Avoid overlong sentences. Avoid run-on sentences. Examples of run-on: The sun is high, put on some sunblock. The party ended late and everyone left happy. Choose verbs carefully. Don’t repeat a verb in subsequence sentences. Replace overcommon verbs such as “use” by more expressive ones.

9/03/2016COMPSCI 111/111G - Lecture 083 ASCII and Unicode American Standard Code for Information Interchange Code used to represent English characters as numbers There are 128 characters Codes for A-Z, a-z and 0-9 are contiguous Unicode: 16bit, allows letters in most languages, backwards compatible A65I73Q81 B66J74R82 C67K75S83 D68L76T84 E69M77U85 F70N78V86 G71O79W87 H72P80X88 Some of the ASCII code

9/03/2016COMPSCI 111/111G - Lecture 084 From typewriter to text editor Text Editor Allows user to edit the characters on the page Plain text (ASCII) ‪thefirenote.com

9/03/2016COMPSCI 111/111G - Lecture 085 Word Processors Word Processor Extension of a text editor Allow user to format the document (change the appearance of text) Fonts Style, size, typeface Paragraph Alignment, spacing Document Margins, Headers, Footers

9/03/2016COMPSCI 111/111G - Lecture 086 Standards Each word processor decides how to store information Uses special codes to identify the format of the text –Bold, italic –Font size –Alignment File is saved with these codes Standards Proprietary (MS-Word) Open standard (Open Office)

9/03/2016COMPSCI 111/111G - Lecture 087 What you see is what you get WYSIWYG (Whizzy-wig) Graphical User Interface What the user sees is the same as the output printed Most modern word processors work this way Microsoft Word Open Office

9/03/2016COMPSCI 111/111G - Lecture 088 Postscript and printers Postscript Language to control Laser Printers Tells the printer how and where to display text Created in 1985 by John Warnock at Xerox PARC,who later founded Adobe Started Desktop Publishing

9/03/2016COMPSCI 111/111G - Lecture 089 Basic Features of a Word Processor Editing Text Word Wrap Insert/ Delete Select Text for action Clipboard Keeps one clipping Cut, Copy, Paste Formatting Character Paragraph Document xxxxxxx yyyy xxxxxxx yyyy Clipboard Cut Paste Insert Point/ Cursor

9/03/2016COMPSCI 111/111G - Lecture 0810 Microsoft Word 2007 Significant change in interface design Same operations as Word 2003 Office 2003 Drop-down menu Office 2007 Tabbed toolbars (Ribbon)

9/03/2016COMPSCI 111/111G - Lecture 0811 Word Options Display Options Proofing Options See the formatting detailsSpelling and grammar

9/03/2016COMPSCI 111/111G - Lecture 0812 Spelling and Grammar Check as you type Spelling Grammar Auto Correct Common misspelling Abbreviations

9/03/2016COMPSCI 111/111G - Lecture 0813 Home tab Editing and common formatting tasks Clipboard Font formatting Paragraph formatting Styles Editing (find/replace)

9/03/2016COMPSCI 111/111G - Lecture 0814 Font Appearance of Text Typeface Style (Bold, Italic) Size (in points) Colour Spacing Kerning

9/03/2016COMPSCI 111/111G - Lecture 0815 Paragraph Appearance of Paragraph Alignment Spacing Indent

9/03/2016COMPSCI 111/111G - Lecture 0816 Indenting Paragraphs Hanging Indent First Line Indent

9/03/2016COMPSCI 111/111G - Lecture 0817 Styles A named set of formatting changes Why use styles? Appearance is consistent Can apply many changes at once Modifying a style affects all text that uses that style Manage existing styles Create a new style

9/03/2016COMPSCI 111/111G - Lecture 0818 Modify / Create style

9/03/2016COMPSCI 111/111G - Lecture 0819 Insert tab Adding elements to the page Page breaks Tables Diagrams Links Headers and Footers Unusual text (floating text boxes, artistic) Symbols

9/03/2016COMPSCI 111/111G - Lecture 0820 Page Layout Formatting that affects the entire page Themes (formatting defaults) Page setup Backgrounds Paragraph formatting Arrange floating elements

9/03/2016COMPSCI 111/111G - Lecture 0821 References Links within the document Table of contents Footnotes, Endnotes Citations and Bibliography tools Captions Index entries

9/03/2016COMPSCI 111/111G - Lecture 0822 Mail merge Creating a set of documents based on a template and a list of recipients Create Envelopes, Labels Mail Merge

9/03/2016COMPSCI 111/111G - Lecture 0823 Review tab Reviewing the document Proofing tools –Spelling, grammar –Thesaurus Annotations Tracking changes Protect document

9/03/2016COMPSCI 111/111G - Lecture 0824 View Tab How to display the document Document views Zooming Window arrangement

9/03/2016COMPSCI 111/111G - Lecture 0825 RefWorks Bibliographic Database RefWorks is a web-based bibliographic management system to store and manage your references create formatted bibliographies add citations to documents Advantages Consistency References are stored on the Internet Free to use around the world Courses and tutorials on RefWorks from Libraries and learning Centres

9/03/2016COMPSCI 111/111G - Lecture 0826 Getting Started (1) Create a new account Go to the Libraries and Learning Services From the QuickLInks drop down menu select RefWorks Click on Connect to RefWorks button You may need to enter your University Net ID and Password The RefWorks User Login for University of Auckland page will display. Click on Sign up for a New Account Enter the required data for Account Information and User Information. Click Create Account You are now ready to begin using RefWorks.

9/03/2016COMPSCI 111/111G - Lecture 0827 Get Started (2)

9/03/2016COMPSCI 111/111G - Lecture 0828 Adding a Reference Manually (1) Click on the New Reference icon, or References / Add New Select Fields used by to customise your view to show you the fields required for this style. Select Reference Type to choose the type of reference (Book, Journal Article, etc.) Enter details in the fields required by your chosen referencing style – you may enter additional information by clicking on Additional Fields. Names: Author names should be entered Last, First, Middle. Each entry must be separated by a semi-colon. Click Save Reference (or Save & Add New if you would like to add another Reference manually). Click on the X in the top right hand corner to take you back to see your full list of references.

9/03/2016COMPSCI 111/111G - Lecture 0829 Adding a Reference Manually (2)

9/03/2016COMPSCI 111/111G - Lecture 0830 Adding References from DataBases (1) To import references from the University of Auckland library databases directly to a RefWorks account: Under the Save or Export function within a particular database, select or click on the Save/Export to RefWorks option. To check whether a database supports direct export go to 1. RefWorks Help 2.Launch Help file 3.Getting References into your Account 4.Importing from online data vendors

9/03/2016COMPSCI 111/111G - Lecture 0831 Adding references from DataBases (2)

9/03/2016COMPSCI 111/111G - Lecture 0832 Adding references from Google Scholar (1) Click on Databases Browse A-Z Click on G, then Google Scholar Click Direct Connect Click the Settings icon (in the top right corner) Scroll down to Bibliography Manager Check Show links to import citations Select RefWorks Click Save Enter your search term(s), click Search Results show with an Import into RefWorks link Click Import into RefWorks to import a single reference Select View Last Imported Folder to view the imported records

9/03/2016COMPSCI 111/111G - Lecture 0833 Adding references from Google Scholar (2)

9/03/2016COMPSCI 111/111G - Lecture 0834 Adding references from Google Scholar (3)

9/03/2016COMPSCI 111/111G - Lecture 0835 Creating Bibliographies Click on the Create Bibliography button Select an output format (i.e., APA, MLA, Chicago, etc.) Click on Format a Bibliography from a List of References Select what file type to create Select to format all of your references or those references from My List or from a specific folder Click on Create Bibliography. A new window will open with your bibliography

9/03/2016COMPSCI 111/111G - Lecture 0836 Using a List of References RefWorks Write-N-Cite is an optional plug-in that creates a formatted paper with both in-text citations and footnotes Use the One Line / Cite View within RefWorks