Outline New Staff Induction 1.Fire and safety 2.All about Aspec 3.Organisational structure 4.Administration 5.Information management 6.Aspec quality system 7.Where to go for help 8.Safety at Aspec 9.Training feedback

Fire and Evacuation New Staff Induction How to raise an alarm Alert alarm Evacuation alarm How to evacuate Precautions Firefighting

Evacuation Route - Front New Staff Induction

Evacuation Route - Rear New Staff Induction

First Aid New Staff Induction First Aid Officers Adam Dunn, Glen Starkey & Sarah Xiong - Brisbane Sandra Cardow – Newcastle Tats Uno – Perth See Chris Hadenham - Wollongong

First Aid New Staff Induction First Aid Kit If you hurt yourself or feel ill in anyway, there is a first aid kit located in the bottom draw in the kitchen, look for the ‘+’ sign Inform your supervisor before you use the kit, if possible. All incidents and near misses must be recorded There is a register within the Members Area of the ASPEC Website, records the injury and any contents used to treat

ASPEC Core Business New Staff Induction

ASPEC Approach New Staff Induction ASPEC in the industry We provide engineering services to mining companies and ports Respected in the industry Participate in professional groups ASPEC clients ASPEC provides the best services to clients Maintains client relations Provides technical expertise Manages jobs Partnerships with companies in the industry ASPEC employees Take individual accountability and initiative Are adaptable and mobile Take responsibility for their professional development ASPEC work Standard systems are important to us We minimise overheads and support costs

Organisational Ethics New Staff Induction ASPEC Engineering is an equal opportunity employer Anti-discrimination Anti-harassment Managing grievances Aspec is a non smoking workplace

ASPEC People New Staff Induction Dr Frank Gatto Company Director Richard Morgan Company Director

New Staff Induction ASPEC People Group Leaders Jeff BrookQLD Projects Structural Kylie PittQLD Projects Project Controls Adam MayersQLD Projects Mechanical Glen StarkeyQLD Projects Drafting Bob GibsonManager NSW Chris HadenhamManager Wollongong, NSW Sandra CardowNSW Projects Project Controls Mark BiggsManager WA

Organisational Structure New Staff Induction ASPEC has three self managed offices. 1 Top Level2 Queensland

Organisational Structure New Staff Induction 3 New South Wales4 Western Australia

Roles & Responsibilities New Staff Induction Principals Lead the company, monitor group performance Develop client relationships & Business expansion Provide specialist advice, Manage strategic jobs and Mentor group leaders and staff Group Leaders Manage group performance and Resource scheduling for their group Recruit and Mentor staff Lead selected jobs, develop jobs and Developed client relationships and business Project Leaders Manage and work on jobs Develop client relationships and business as part of team

Roles & Responsibilities cont… New Staff Induction Engineers, Technicians, Drafters Self development to higher level Work on jobs Manage small jobs/ tasks Support Staff Assist with Project outcomes Financial Management Human Resources Workplace Safety and Quality

HSE Management System New Staff Induction ASPEC holds a commitment to ensuring that no persons or the environment are adversely affected by its operations. All team members working with ASPEC are required to complete this Induction and agree to abide by all ASPEC and client HSE policies and procedures. Policy – can be found on the ASPEC Website Manual – can be found in the Members Area of the ASPEC Website Procedures, Work Instructions & Templates – ASPEC Knowledge Area

Life Long Learning New Staff Induction Staff are encouraged to gain membership of associations and professional groups ASPEC professional development register

Quality Certified New Staff Induction ASPEC's Brisbane, Newcastle, Wollongong and Perth offices have quality certification to ISO9001:2008 to cover the following services: Provision of engineering services across the project lifecycle including design, construction supervision, procurement support, commissioning support, asset integrity assessment and design verification.

Administration New Staff Induction Timesheets Leave Travel Expenses Extended Hours Staff Locations

Timesheets New Staff Induction Sample only below. ‘SUBMIT’ before you leave EVERY Friday afternoon To access your timesheet - Username = first initial and last name eg jsmith Password = initially your password will be ‘password’

Leave New Staff Induction A Corporate Leave calendar is located in Outlook Public Folder Approval is to be submitted and approved your Group Leader PRIOR to taking leave

Travel New Staff Induction All Staff travel is arranged through our Flight Centre Agent When booking travel please provide project code for your travel to invoice against

Expenses New Staff Induction Receipted expenses are to be stamped, using the Office stamp, completing: Name: Your Name Project: Project Number or if it is an overhead use: Overhead codes : Newcastle – AE020 Ford Territory Newcastle – AE06 Wollongong – AE035Toyota Kluger Newcastle – AE04 Perth – AE034Ford Territory Wollongong – AE07 Brisbane – AE029 Payment Method: Company Credit Card (you paid with your Aspec company credit card) Account payable (not yet paid so I need to pay it) Cash (ASPEC need to reimburse you because you have paid with cash or your own personal c/card) Billable and Non Billable This obviously only applies to Project Expenses and not overheads. Please tick if the expense is a billable expense (we can invoice the Client) or tick Non Billable (if we can’t invoice Client)

Staff Locations New Staff Induction Please advise your Supervisor if you are: On Site At Client Meetings On Training If you are sick/unable to come into the office please call/ your Supervisor as soon as possible.

Office Resources New Staff Induction There are a couple of ASPEC resources that you may be required to use Office Boardroom Should you need to use this room, make contact with Jacklyn, Flora or Barb and they will update the diary. Office Supplies We have a stationary supplies in the shelf next to the first printer as you enter the office. If there is anything special you require please see Barbara Druckmann

Office Housekeeping New Staff Induction Kitchen Please use all available appliances, common consumables eg tea, coffee, sugar etc. WASH all dirty dishes, DRY them and STORE them back in their correct location. Security Should you be the first person into the building, you will need to unlock the building and again should you be the last person to leave the building, you will need to lock the building. Use your swipe card to access the building during out of business hours and to access the car park.

ASPEC online New Staff Induction Website Access You will find documents and links for: HSE & HR Quality Project Management

Home Page New Staff Induction

Member Area New Staff Induction

Software New Staff Induction General Outlook Microsoft Office Engineering Space Gass 10 Strand 7 Drafting Autocad Navisworks Prosteel 3D

Information Management New Staff Induction DriveInformation p:/Projects (Brisbane) w:/Perth server n:/Newcastle & Wollongong server t:/For temporary storage k:/Knowledge r:/Archived Projects z:/Administration

Information Management New Staff Induction Project Set up Each Project has it’s own unique number which is recorded in a register for Brisbane A Folder for the Project is setup on the P Drive within a Client’s Folder by Document Control Project Folders contain various other relevant folders Project number is to be included in all documents

Information Management New Staff Induction Project Set up While a project is still considered a Prospect timesheet hours spent can only be billed via AE029 within Business Development When financial commitment has been received, the Project will be setup for timesheet billing in Replicon Kylie will set this up in Replicon

Where to go for help? New Staff Induction Document sourcing: Jacklyn Tang or Flora Hu Weekly timesheets: Kylie Pitt or Sandra Cardow Payment and finance: Barb Druckmann Room bookings/Admin: Jason Thicket (Flight Centre) Safety/Quality/Training: Sandra Cardow IT Support (Atlantic Digital): Derry Crittenden