HOW CREATE AN OUTLOOK DATA FILE (.PST FILE?) ERICSON BRANDON M. BASCUG Alternate – REGIONAL NETWORK ADMINISTRATOR

OFFLINE OUTLOOK DATA FILE (.OST) These accounts include Microsoft Exchange Server, Outlook.com, Google Gmail, and IMAP accounts. When you use these accounts, your messages, calendar, and other items are delivered to and saved on the server. A synchronized copy of messages are downloaded and saved on your computer in an offline Outlook Data File (.ost). When your connection to the mail server is interrupted, you still can read and compose messages. When a connection is restored, changes are automatically synchronized, and the folders and items on the server and on your computer are identical again.

OUTLOOK DATA FILE (.PST) An Outlook Data File (.pst) contains your messages and other Outlook items and is saved on your computer. The most common type of account — a POP3 account — uses Outlook Data Files (.pst). Your messages for a POP3 account are downloaded from your mail server and then saved on your computer.POP3 Outlook Data Files (.pst) can also be used for archiving items from any account type. Because these file are saved on your computer, they aren’t subject to mailbox size limits on a mail server. By moving items to an Outlook Data File (.pst) on your computer, you can free up storage space in the mailbox on your mail server. When messages or other Outlook items are saved in an Outlook Data File (.pst), the items are available only on the computer where the file is saved.

TIPS: The offline Outlook Data File (.ost) is also saved at drive :\Users\ user \AppData\Local\Microsoft\Outlook. Because your data remains on the server, there isn’t the need to copy or back up this file. The Outlook Data File (.pst) should be copied or back up before reformatting a CPU. Because the outlook data file is save directly to your unit.