Getting to Know SBSR Version 4.0 Stephen Sergis Senior Support Officer-Connected Learning, Next Practice NSW Curriculum & Learning Innovation Centre NSW Department of Education & Training NSW Public Schools – Leading the Way

NSW Department of Education & Training NSW Public Schools – Leading the Way 2 Outline of the briefing A clear description of what SBSRv4 software will deliver to schools and why it has been developed An outline of what school preparation is required prior to using the software An understanding of the various roles that must be allocated to users of the SBSRv4 program An understanding of the teacher data entry screens using SBSR v4

NSW Department of Education & Training NSW Public Schools – Leading the Way 3 What is SBSRv4? SBSRv4 is a software application that: has been developed by DET ensures compliance with DET policy on reporting to parents* is web-based and can be used from any computer with internet access and appropriate browser is available free to government schools * Note: Version 3.0 (released 16 October 2006) requires use of A-E scale. Version 3.1 (available 6 November 2006) will allow use of either A-E scale or word descriptors Version 3.2 available Feb 2007, Version 3.3 July 2007 and Version 3.4 Feb 2008 Version 4 2 nd March 2009.

NSW Department of Education & Training NSW Public Schools – Leading the Way DET Policy - Written reports i.use plain language ii.provide information on a student’s learning in each of the key learning areas or subjects iii.compare student’s achievement against state-wide syllabus standards using a A-E scale or equivalent word descriptors iv.teacher comments identify areas of student strength and for further development v.student attendance at school vi.student achievement in relation to school programs that extend or are additional to syllabus requirements vii.student’s social development and commitment to learning

NSW Department of Education & Training NSW Public Schools – Leading the Way 5 Software features: 1.Reports for K and Web based, so no installations and reduced set up 3.Present information appropriate for roles of users 4.Linked to the ERN for data extracts and imports 5.Can be accessed from any computer that can run the browsers Internet Explorer 7 or Firefox v Central data storage, no need to protect local data 7.Help desk support and specific online help guides

NSW Department of Education & Training NSW Public Schools – Leading the Way Software Evaluation Cycle support by DET Recent changes made to the software include.... ITD have focussed on stability and reliability Speed of loading of SBSR screens Improvements in entering attendance data Additional reports to check accuracy of school data e.g. printing of learning areas Additional user preferences allowed within software Signature line available for High Schools Submission currently being written to have software support the Australian Curriculum changes

NSW Department of Education & Training NSW Public Schools – Leading the Way 7 There are a number of reporting templates available to schools (A to E or descriptors) Options exist within SBSR to customise reports for ESL and Learning Adjustments students for Years K, 1-6, and 7-12.) KindergartenYrs 1 to 6Yrs 7 to 10Yrs 11 to 12 Template 1Template 1 - A to E Template 2Template 2 - A to E Template 1 - Descriptors Template 2 - Descriptors Provides a range of Reporting Templates

NSW Department of Education & Training NSW Public Schools – Leading the Way

NSW Department of Education & Training NSW Public Schools – Leading the Way 9 Secondary School Sample Template

NSW Department of Education & Training NSW Public Schools – Leading the Way Reporting of ESL 10

NSW Department of Education & Training NSW Public Schools – Leading the Way 11 SBSR is Role Based 1.System has a set of user roles 2.Each role has access to selected processes 3.Each role has access to appropriate views and tasks 4.One person can have one or many roles 5.The same roles can be allocated to several people at the same school

NSW Department of Education & Training NSW Public Schools – Leading the Way 12 Setting the roles in SBSR Principal, logs into Access Management Utility (AMU) to identify teachers, to approve SBSR login and allocate roles in SBSR SBSR User Roles SBSR School Coordinator, chooses the template sets up any options and defines the “reporting period” dates SBSR Year Coordinator, schecks and adjusts links of the ‘Reporting Groups’ – groups of students. Sets reporting groups ready for teacher data entry. Teacher, enters student achievement grades and comments for KLAs/subjects as well as Social Development / Commitment to Learning and Other Activities Reviewer, adjusts or advises changes to the reports and makes additions where appropriate Approver, reviews and confirms that the reports are ready to print Go to slide 20 for details of Year Coordinator Go to slide 2.Pt2 for details of Teacher

NSW Department of Education & Training NSW Public Schools – Leading the Way Additional AMU Roles ERN Role (Enrolment Registration Number) Student Administrator. Setup groups and courses which will be reported within SBSR software. Setup ‘other activity ‘ groupings for the school. Creates ESL and Learning Adjustment groupings CRD role (Curriculum Reference Data) Curriculum Offer Manager. Customise curriculum for schools. Adjust learning areas as required

NSW Department of Education & Training NSW Public Schools – Leading the Way Using AMU to allocate roles

NSW Department of Education & Training NSW Public Schools – Leading the Way 15 Allocating Permission in AMU

NSW Department of Education & Training NSW Public Schools – Leading the Way 16 Accessing SBSRv4

NSW Department of Education & Training NSW Public Schools – Leading the Way 17 Accessing SBSRv4

NSW Department of Education & Training NSW Public Schools – Leading the Way 18 Navigation Bar

NSW Department of Education & Training NSW Public Schools – Leading the Way 19 Navigation Button – My Profile

NSW Department of Education & Training NSW Public Schools – Leading the Way My Profile Activity... Log on to SBSR training environment Change your preferences for using SBSR software. Consider changing : Time out from the DET portal Default warning sound 20

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NSW Department of Education & Training NSW Public Schools – Leading the Way Curriculum Reference Database (CRD) 22

NSW Department of Education & Training NSW Public Schools – Leading the Way What is the Curriculum Reference Database? 23 CRD is a web based database that stores all curriculum taught by schools. The curriculum includes state wide DET offerings and “in house” school offerings The database also links “Curriculum Offers” to Scholastic Years and Academic Periods “Curriculum Offers” to “Learning Areas” “Learning Areas” to “Comment Starters” Note A Curriculum Offer can be linked to multiple courses/classes from ERN

NSW Department of Education & Training NSW Public Schools – Leading the Way Curriculum Maintenance - Primary 24 Little needs to be done unless the school wishes to... Teach a language not listed within SBSR e.g. Mandarin Report on an additional piece of curriculum not already included within SBSR. Create learning areas linked to an additional piece of curriculum not already included within SBSR.

NSW Department of Education & Training NSW Public Schools – Leading the Way Curriculum Maintenance – High Schools 25 High school may wish to... Edit the default learning areas linked to a piece of curriculum Create a language not listed within SBSR e.g. Mandarin Report on an additional piece of curriculum not already included within SBSR. Create learning areas linked to an additional piece of curriculum not already included within SBSR.

NSW Department of Education & Training NSW Public Schools – Leading the Way Classification of Curriculum – DET offer 26

NSW Department of Education & Training NSW Public Schools – Leading the Way Classification of Curriculum - Cloned DET offer 27

NSW Department of Education & Training NSW Public Schools – Leading the Way Classification of Curriculum – In house offer 28

NSW Department of Education & Training NSW Public Schools – Leading the Way Checking and Customising School Curriculum 29

NSW Department of Education & Training NSW Public Schools – Leading the Way Curriculum Maintenance – Learning Areas 30

NSW Department of Education & Training NSW Public Schools – Leading the Way Curriculum Maintenance – Comment Starters 31

NSW Department of Education & Training NSW Public Schools – Leading the Way Curriculum Maintenance Activity... Customise or create a piece of curriculum for your school. To do this task you may need to: Clone a DET “Curriculum Offer” Create a “Curriculum Offer” from scratch Edit “Learning Areas”. Add a “Comment Starter” to a “Curriculum Offer” 32

NSW Department of Education & Training NSW Public Schools – Leading the Way Place Management – ERN Student Group Offers 33

NSW Department of Education & Training NSW Public Schools – Leading the Way Place Management (ERN) – Student Group Offers 34 Place management allows.. schools to create & link courses/classes to curriculum offers. transfer students between courses/classes and created groups create “other activities” groups to be used within SBSR reports

NSW Department of Education & Training NSW Public Schools – Leading the Way Place Management (ERN) – Student Group Offers 35 Curriculum offerings

NSW Department of Education & Training NSW Public Schools – Leading the Way Place Management (ERN) – Student Group Offers 36

NSW Department of Education & Training NSW Public Schools – Leading the Way Place Management (ERN) – Other Activities

NSW Department of Education & Training NSW Public Schools – Leading the Way CRD Report - Curriculum offer report

NSW Department of Education & Training NSW Public Schools – Leading the Way SBSR Report - Student Group Offering

NSW Department of Education & Training NSW Public Schools – Leading the Way Place Management (ERN) Activity... Create an “Other Activities” Group with 5 students called Premiers Reading Challenge Create an English ESL course and transfer 10 students from a Standard English Class Clone a Science course/class and link it to an “in house” curriculum offer

NSW Department of Education & Training NSW Public Schools – Leading the Way Reporting Period Maintenance 41

NSW Department of Education & Training NSW Public Schools – Leading the Way Reporting period maintenance defines: the look and feel of the report i.e. template to be used when a teacher can begin data entry, when teacher data entry must be completed dates for quality assurance and school report issue date. Options for timing can be set up per school, or Year group and can be changed at any time by the SBSR School Co-ordinator. Reporting Period Maintenance

NSW Department of Education & Training NSW Public Schools – Leading the Way Reporting Period Maintenance

NSW Department of Education & Training NSW Public Schools – Leading the Way 44 Reporting Period Maintenance

NSW Department of Education & Training NSW Public Schools – Leading the Way Reporting Period Maintenance

NSW Department of Education & Training NSW Public Schools – Leading the Way 46 Reporting Period Maintenance

NSW Department of Education & Training NSW Public Schools – Leading the Way 47 Reporting Period Maintenance

NSW Department of Education & Training NSW Public Schools – Leading the Way

NSW Department of Education & Training NSW Public Schools – Leading the Way Reporting Period Maintenance

NSW Department of Education & Training NSW Public Schools – Leading the Way Reporting Period Maintenance Activity... Create a reporting period for multiple years within your school Change the wording for the front page of the school student report Select different “other activities” to report on for different years Import school data from ERN

NSW Department of Education & Training NSW Public Schools – Leading the Way Reporting Group Maintenance

NSW Department of Education & Training NSW Public Schools – Leading the Way Reporting Group Maintenance

NSW Department of Education & Training NSW Public Schools – Leading the Way Reporting Group Maintenance Editing / Viewing Learning Areas ‘Learning Areas’ can be added after a ‘Reporting Period’ has been created as long as teacher data entry has begun for a particular reporting group. ‘Learning Areas’ can be added irrespective of the dates set on the first page of the ‘Reporting Period’ setup wizard.

NSW Department of Education & Training NSW Public Schools – Leading the Way Reporting Group Maintenance Editing / Viewing Learning Areas

NSW Department of Education & Training NSW Public Schools – Leading the Way Reporting Group Maintenance Adding Students Students can be added irrespective of the dates set on the first page of the ‘Reporting Period’ setup wizard

NSW Department of Education & Training NSW Public Schools – Leading the Way Reporting Group Maintenance Adding Students

NSW Department of Education & Training NSW Public Schools – Leading the Way Reporting Group Maintenance Activity... For the Reporting period previously created make all Reporting Groups available for teacher data entry Go back to CRD and remove a learning area from a existing reporting group. Within Report Group Maintenance check the amended Reporting group for changes made.

NSW Department of Education & Training NSW Public Schools – Leading the Way Enter Student Results

NSW Department of Education & Training NSW Public Schools – Leading the Way Enter Student Results Teachers can enter data either by: Class/student Course Note The default entry method can be set within preferences found under the “My Profile” navigation button.

NSW Department of Education & Training NSW Public Schools – Leading the Way Try

NSW Department of Education & Training NSW Public Schools – Leading the Way Enter Student Results – by Student

NSW Department of Education & Training NSW Public Schools – Leading the Way Enter Student Results – by Course

NSW Department of Education & Training NSW Public Schools – Leading the Way Enter Student Results – by Course

NSW Department of Education & Training NSW Public Schools – Leading the Way Enter Student Results – by Course

NSW Department of Education & Training NSW Public Schools – Leading the Way Enter Student Results Activity... Complete a report for 2 students in a Roll Class. Write a comment for all courses/ KLA’s being studied. Complete the “Social Development” and “Commitment to Learning” judgements. Set the report “Ready for Approval

NSW Department of Education & Training NSW Public Schools – Leading the Way Manage Student Status

NSW Department of Education & Training NSW Public Schools – Leading the Way Manage Student Status

NSW Department of Education & Training NSW Public Schools – Leading the Way Manage Student Status

NSW Department of Education & Training NSW Public Schools – Leading the Way Manage Student Status – Primary School

NSW Department of Education & Training NSW Public Schools – Leading the Way Manage Student Status- Primary School Activity... Review a report for accuracy Complete the “Social Development” and “Commitment to Learning” judgements. Write a “General Comment” Enter “Attendance” data for 3 students Approve a report which has been set as “Ready for Approval”

NSW Department of Education & Training NSW Public Schools – Leading the Way Reports

NSW Department of Education & Training NSW Public Schools – Leading the Way Reports A variety of specialised reports can be generated from the software including a Peer Comparison Report (number of A to E’s awarded per year per KLA) and Progress reports (number of reports incomplete). Summary reports are available to teachers to review data entered. Group Listing Reports allows schools to check if enrolment and curriculum data required in the SBSR setup process have been set up correctly.

NSW Department of Education & Training NSW Public Schools – Leading the Way 73

NSW Department of Education & Training NSW Public Schools – Leading the Way 74

NSW Department of Education & Training NSW Public Schools – Leading the Way 75

NSW Department of Education & Training NSW Public Schools – Leading the Way 76

NSW Department of Education & Training NSW Public Schools – Leading the Way Reports- Student Group Offering

NSW Department of Education & Training NSW Public Schools – Leading the Way Reports SBSR will generate reports individually, as a class group, as a year cohort or as a whole school All reports requested from SBSR can be downloaded or sent as an at any time. They are stored permanently.

NSW Department of Education & Training NSW Public Schools – Leading the Way Reports Once a report is requested it must be downloaded to your local computer

NSW Department of Education & Training NSW Public Schools – Leading the Way My Reports

NSW Department of Education & Training NSW Public Schools – Leading the Way My Reports

NSW Department of Education & Training NSW Public Schools – Leading the Way My Reports Activity... Generate the following reports, download and view them on screen.... Draft Report to Parent Final Report to Parent Report to Parent Summary Group Listing Report

NSW Department of Education & Training NSW Public Schools – Leading the Way Help Desk & Support RST should be consulted in the first instance whenever possible ITD Helpdesk will provide Level 1 and Level 2 support Contact number Curriculum Directorate and ITD will provide Level 3 support and consultancy to helpdesk Attempt to solve all helpdesk calls within 24 hour period wherever possible

NSW Department of Education & Training NSW Public Schools – Leading the Way 84 Help Desk & Support

NSW Department of Education & Training NSW Public Schools – Leading the Way Resources Available