Advanced Security R12 General Ledger Management Fundamentals

Objectives After completing this lesson, you should be able to do the following: Describe Data Access Security for Legal Entities and Ledgers –Setup and Process — Define Data Access Set Describe Management Reporting and Security

Data Access Security for Legal Entities and Ledgers Data Access Sets Provide read-only and/or write access to data by ledger or balancing segment values (BSVs) –Full Ledger Access Access to all data in a ledger Specific BSV Access –Access to only some of the BSVs in a ledger

Data Access Security for Legal Entities and Ledgers Access Security for Multi-Ledger Processing Generate recurring journals for a subset of BSVs for multiple ledgers in a ledger set Access Security for Cross-Ledger Operations Run a report to aggregate data across a subset of BSVs across multiple ledgers in a ledger set

Data Access Security for Legal Entities and Ledgers Data Access Sets – Journals Example Creating a Journal Batch –You can create a journal batch for the ledger and/or BSVs for which you have write access to Viewing and Modifying a Journal Batch –You can view journal batches for which you have read- only or write access to the ledger and/or BSV –You can modify journal batches only if you have write access to all ledgers and/or BSVs that are used in the batch

Data Access Security for Legal Entities and Ledgers Access to Full Ledger Ledger Legal Entities (BSVs) Access Level Actions: Journals Balances Reports View Journals View Balances View Reports Read-Only to Full Ledger US Corporate Ledger ($) US East (01) US West (02) US South (03)

Data Access Security for Legal Entities and Ledgers US Corporate Ledger ($) US East (01) US West (02) US South (03) Access to BSVs Read-Only Read/Write View, Create, Post Journals View and Update Balances View and Run Reports View Journals View Balances View Reports Ledger Legal Entities (BSVs) Access Level Actions: Journals Balances Reports

Data Access Security for Legal Entities and Ledgers Italy Statutory Access to Multiple Ledgers View, Create and Post Journals View and Update Balances View and Run Reports EMEA Corporate UK (11) Italy (12) Italy (12) Read-Write to Parts of Multiple Ledgers Ledger Legal Entities (BSVs) Access Level Actions: Journals Balances Reports

Setup and Process

Data Access Security for Legal Entities and Ledgers Setup and Process Assign Data Access Set To Responsibility (optional) Define and Complete Accounting Setup SETUP Data Access Set Is Automatically Created Assign Data Access Set To Responsibility Manually Define Data Access Set Automated process Log on and go to the Journal Forms UI PROCESS Programs submitted for Journal creation Create journal batch for a ledger in which you have write access to the ledger or the entire set of all BSVs contained in the journal lines Journal Batch Creation

Data Access Security for Legal Entities and Ledgers Setup - Define Data Access Set

Management Reporting and Security Management Segment Optionally assign a management segment Perform management reporting Secure read and write access to Ledger/Management Segment Value combinations using data access sets Management Co CC Acct I/C Balancing Cost Center Natural Account Intercompany

Management Reporting and Security Cost Center Hierarchy Director A Read/Write MSV Access Create/Post Journals Update Balances Run Reports View Data Vice President 0683 Director A OU97 Director B OS69 Director C OX53 No Access X XX

Management Reporting and Security Cost Center Hierarchy Read/Write to Parent CC 0683 Create/Post Journals Update Balances Run Reports View Journals View Balances View Reports Vice President 0683 Director A OU97 Director B OS69 Director C OX53

Management Reporting and Security OU97 OS69 OX53 Management Ledger Adjustments Only Primary Ledger LE OU97 OS69 OX53 Management Ledger Set Day-to-Day Transactions Co CC AcctI/C

Management Reporting and Security Setup SETUP Automated process Define Data Access Set To Secure Specific Management Segment Values Designate Management Segment for Chart of Accounts Assign Data Access Set To Responsibility

Summary In this lesson you should be able to: Describe Data Access Security for Legal Entities and Ledgers –Setup and Process — Define Data Access Set Describe Management Reporting and Security