1. Child Support Directors Association of California in partnership with California Department of Child Support Services Annual Child Support Training Conference & Expo October 5-7, 2010 | Orange County, California

2. 2 Time Management

3. Purpose:To provide participant’s information to assist with managing time. Time Management

4. 4 Do you feel like this?

5. 5 Where do you want to be? Time management skills will play a huge role in your ability to create the work life you truly want.

6. 6 Time Management Systematic, priority-based structuring of time allocation and distribution among competing demands. Since time cannot be stored, and its availability can neither be increased beyond nor decreased from the 24 hours, the term 'time budgeting' is said to be the more appropriate one. Businessdictionary.com “All we have to decide is what to do with the time that is given to us.” J.R.R Tolkien in the Fellowship if the Ring

7. 7 Self Assessment Common Barriers to Controlling Your Time Workload- Do you know where you need to be? Workspace-Take Back Your Space Workday-Controlling Your Time

8. 8 How do you use your time now? ■Assess how your time is currently used ■No judgment ■For 2-3 days document how your time is used ■Analysis

9. 9 Time Wasters What are some time wasters you can identify? How can you eliminate them?

10. 10 Identify To get a grasp on the multitude of tasks one is responsible for, one must identify the projects at hand. “Give your career more conscious direction” Regina Leeds, author

11. 11 Assess Once the projects have been identified, the assessment can start. The questions would be something similar to: ■Is this an action item for me? ■Can I delegate this item? ■What action(s) need to be done to complete this project? ■How much time do I need?

12. 12 Project Prioritization Top three Assignments:Importance I x Urgency U = Priority P Priority Factor 1st 2nd 3rd 1.List Three assignments 2.Assign a numerical value for the IMPORTANCE of each assignment (1= immediate consequences, 2=Minor consequences, 3= No measurable consequences) 3.Assign a numerical value for the URGENCY of each assignment (1= Urgent Most Sensitive,2= Important, needs to be done; 3= Important, but can wait

13. 13 Top three Assignments:Importance I x Urgency U = Priority P Priority Factor 1st 2nd 3rd Update Written Procedures Respond to e-mails Create Agenda for Afternoon meeting 11 1 22 1 22 4 2 1 3 Project Prioritization

14. 14 Take Action Once you have completed: Your Self-Assessment Identified Your Time Wasters Determined Your Task and Projects Assessed The Actions Needed Prioritized It is Now Time for You to Decide What to do With the Time You Have !

15. 15 Time Management Tips ■Remove clutter ■Organize paper and electronic correspondence ■Make your calendar your best friend ■Break projects into individual action items, then schedule time to do the action items ■Learn to say “NO” ■Prioritize correctly ■Do not PROCRASTINATE/stay focused on the task

16. 16 The Magic Formula 1.Eliminate 2.Categorize 3.Organize

17. 17 Cost Effectiveness ■Time Management is one way for individuals to impact this FPM ■“Time is all we have. You may find one day that you have less than you think”. By Randy Pausch Cost Effectiveness Performance Measure This measure compares the total amount of distributed collections to the total amount of expenditures for the fiscal year, expressed as distributed collections per dollar of expenditure

18. 18 CSDA Mission Statement Strives to be of service to local child support agencies (LCSA) in their effort to provide children and families with the financial, medical, and emotional support required to be productive and healthy citizens in our society.

19. 19 DCSS Mission Statement The mission of the California Child Support Services Program is to enhance the well-being of children and the self-sufficiency of families by providing professional services to locate parents, establish paternity and establish and enforce orders for financial and medical support.