1. Copyright 2002, Paradigm Publishing Inc. CHAPTER 22 BACKNEXTEND 22-1 LINKS TO OBJECTIVES Concepts Creating an Outline Outlining Toolbar Assigning Headings Assigning Headings Collapsing and Expanding Collapsing and Expanding Organizing an Outline Organizing an Outline Assigning Levels Numbering an Outline Numbering an Outline Document Mapping Master Documents and Subdocuments Master Documents and Subdocuments Commands Review Word 2002 CREATING OUTLINES, MASTER DOCUMENTS, AND SUBDOCUMENTS

2. Copyright 2002, Paradigm Publishing Inc. CHAPTER 22 BACKNEXTEND 22-2 LINKS TO OBJECTIVES Concepts Creating an Outline Outlining Toolbar Assigning Headings Assigning Headings Collapsing and Expanding Collapsing and Expanding Organizing an Outline Organizing an Outline Assigning Levels Numbering an Outline Numbering an Outline Document Mapping Master Documents and Subdocuments Master Documents and Subdocuments Commands Review Performance Objectives Display a document in Outline view Create an outline Assign headings in an outline Collapse and expand outline headings Organize an outline Number an outline Navigate in a document using the Document Map feature Create a master document and subdocuments Expand, collapse, open, close, rearrange, split, combine, remove, and rename subdocuments

3. Copyright 2002, Paradigm Publishing Inc. CHAPTER 22 BACKNEXTEND 22-3 LINKS TO OBJECTIVES Concepts Creating an Outline Outlining Toolbar Assigning Headings Assigning Headings Collapsing and Expanding Collapsing and Expanding Organizing an Outline Organizing an Outline Assigning Levels Numbering an Outline Numbering an Outline Document Mapping Master Documents and Subdocuments Master Documents and Subdocuments Commands Review Concepts Outline Feature - to format and view headings - to collapse parts of a document to perform editing functions quickly Document Map Feature - similar to the Outline Feature - displays an outline in a separate pane Master Document Feature - contains a number of separate documents called subdocuments

4. Copyright 2002, Paradigm Publishing Inc. CHAPTER 22 BACKNEXTEND 22-4 LINKS TO OBJECTIVES Concepts Creating an Outline Outlining Toolbar Assigning Headings Assigning Headings Collapsing and Expanding Collapsing and Expanding Organizing an Outline Organizing an Outline Assigning Levels Numbering an Outline Numbering an Outline Document Mapping Master Documents and Subdocuments Master Documents and Subdocuments Commands Review Creating an Outline View, Outline or click Outline View button headings and subheadings are identified as certain heading levels Outline Selection Symbols indicates that subtext appears below the heading indicates that no subtext appears below the heading indicates the paragraph is normal text outline selection symbols can be used to select document text

5. Copyright 2002, Paradigm Publishing Inc. CHAPTER 22 BACKNEXTEND 22-5 LINKS TO OBJECTIVES Concepts Creating an Outline Outlining Toolbar Assigning Headings Assigning Headings Collapsing and Expanding Collapsing and Expanding Organizing an Outline Organizing an Outline Assigning Levels Numbering an Outline Numbering an Outline Document Mapping Master Documents and Subdocuments Master Documents and Subdocuments Commands Review Outlining Toolbar Promote to Heading 1 Promote Outline Level Demote Demote to Body Text Move Up Show Formatting Show First Line Only Show Level Collapse Expand Move Down covered later

6. Copyright 2002, Paradigm Publishing Inc. CHAPTER 22 BACKNEXTEND 22-6 LINKS TO OBJECTIVES Concepts Creating an Outline Outlining Toolbar Assigning Headings Assigning Headings Collapsing and Expanding Collapsing and Expanding Organizing an Outline Organizing an Outline Assigning Levels Numbering an Outline Numbering an Outline Document Mapping Master Documents and Subdocuments Master Documents and Subdocuments Commands Review Assigning Headings click Promote or Demote can also promote or demote a heading by dragging selection symbol to the left or right 0.5 inch

7. Copyright 2002, Paradigm Publishing Inc. CHAPTER 22 BACKNEXTEND 22-7 LINKS TO OBJECTIVES Concepts Creating an Outline Outlining Toolbar Assigning Headings Assigning Headings Collapsing and Expanding Collapsing and Expanding Organizing an Outline Organizing an Outline Assigning Levels Numbering an Outline Numbering an Outline Document Mapping Master Documents and Subdocuments Master Documents and Subdocuments Commands Review Collapsing and Expanding a Document View a condensed outline of the document without all of the text in between headings or subheadings. - useful for viewing, moving insertion point, moving text, maintaining consistency use drop-down list to collapse the entire document use Collapse button to collapse all text beneath a heading use Expand button to expand all text beneath a heading gray line displays indicating that text below heading is collapsed

8. Copyright 2002, Paradigm Publishing Inc. CHAPTER 22 BACKNEXTEND 22-8 LINKS TO OBJECTIVES Concepts Creating an Outline Outlining Toolbar Assigning Headings Assigning Headings Collapsing and Expanding Collapsing and Expanding Organizing an Outline Organizing an Outline Assigning Levels Numbering an Outline Numbering an Outline Document Mapping Master Documents and Subdocuments Master Documents and Subdocuments Commands Review Organizing an Outline select heading – collapsed text is moved at the same time Move Up Move Down

9. Copyright 2002, Paradigm Publishing Inc. CHAPTER 22 BACKNEXTEND 22-9 LINKS TO OBJECTIVES Concepts Creating an Outline Outlining Toolbar Assigning Headings Assigning Headings Collapsing and Expanding Collapsing and Expanding Organizing an Outline Organizing an Outline Assigning Levels Numbering an Outline Numbering an Outline Document Mapping Master Documents and Subdocuments Master Documents and Subdocuments Commands Review Assigning Levels Assign outline levels without applying formatting select desired level

10. Copyright 2002, Paradigm Publishing Inc. CHAPTER 22 BACKNEXTEND 22-10 LINKS TO OBJECTIVES Concepts Creating an Outline Outlining Toolbar Assigning Headings Assigning Headings Collapsing and Expanding Collapsing and Expanding Organizing an Outline Organizing an Outline Assigning Levels Numbering an Outline Numbering an Outline Document Mapping Master Documents and Subdocuments Master Documents and Subdocuments Commands Review Numbering an Outline Format, Bullets and Numbering select desired numbering method if headings are moved, inserted, or deleted, the headings are automatically renumbered

11. Copyright 2002, Paradigm Publishing Inc. CHAPTER 22 BACKNEXTEND 22-11 LINKS TO OBJECTIVES Concepts Creating an Outline Outlining Toolbar Assigning Headings Assigning Headings Collapsing and Expanding Collapsing and Expanding Organizing an Outline Organizing an Outline Assigning Levels Numbering an Outline Numbering an Outline Document Mapping Master Documents and Subdocuments Master Documents and Subdocuments Commands Review Document Mapping select Document Map button displays Document Map pane

12. Copyright 2002, Paradigm Publishing Inc. CHAPTER 22 BACKNEXTEND 22-12 LINKS TO OBJECTIVES Concepts Creating an Outline Outlining Toolbar Assigning Headings Assigning Headings Collapsing and Expanding Collapsing and Expanding Organizing an Outline Organizing an Outline Assigning Levels Numbering an Outline Numbering an Outline Document Mapping Master Documents and Subdocuments Master Documents and Subdocuments Commands Review Master Documents and Subdocuments Useful if several people are working on one project - allows for easier editing of subdocuments change to Outline view make sure Master Document View button is activated (blue border) select heading and text Create Subdocument button Word creates a subdocument for each heading at the top level - a document name is assigned to each subdocument using the first characters in the heading

13. Copyright 2002, Paradigm Publishing Inc. CHAPTER 22 BACKNEXTEND 22-13 LINKS TO OBJECTIVES Concepts Creating an Outline Outlining Toolbar Assigning Headings Assigning Headings Collapsing and Expanding Collapsing and Expanding Organizing an Outline Organizing an Outline Assigning Levels Numbering an Outline Numbering an Outline Document Mapping Master Documents and Subdocuments Master Documents and Subdocuments Commands Review Master Documents and Subdocuments Open a master document in the same manner as a normal document. - -Word automatically converts subdocument names into hyperlinks – press Ctrl + name to open Using buttons on the Outlining toolbar, you can expand, collapse, lock/unlock, rearrange, remove, split, combine, and rename subdocuments.

14. Copyright 2002, Paradigm Publishing Inc. CHAPTER 22 BACKNEXTEND 22-14 LINKS TO OBJECTIVES Concepts Creating an Outline Outlining Toolbar Assigning Headings Assigning Headings Collapsing and Expanding Collapsing and Expanding Organizing an Outline Organizing an Outline Assigning Levels Numbering an Outline Numbering an Outline Document Mapping Master Documents and Subdocuments Master Documents and Subdocuments Commands Review How do you change to Outline view? View, Outline or click Outline View button

15. Copyright 2002, Paradigm Publishing Inc. CHAPTER 22 BACKNEXTEND 22-15 LINKS TO OBJECTIVES Concepts Creating an Outline Outlining Toolbar Assigning Headings Assigning Headings Collapsing and Expanding Collapsing and Expanding Organizing an Outline Organizing an Outline Assigning Levels Numbering an Outline Numbering an Outline Document Mapping Master Documents and Subdocuments Master Documents and Subdocuments Commands Review How do you display the Document Map pane? select Document Map button

16. Copyright 2002, Paradigm Publishing Inc. CHAPTER 22 BACKNEXTEND 22-16 LINKS TO OBJECTIVES Concepts Creating an Outline Outlining Toolbar Assigning Headings Assigning Headings Collapsing and Expanding Collapsing and Expanding Organizing an Outline Organizing an Outline Assigning Levels Numbering an Outline Numbering an Outline Document Mapping Master Documents and Subdocuments Master Documents and Subdocuments Commands Review How do you change to Master Document view? In Outline view, make sure Master Document View button is activated (blue border)

17. Copyright 2002, Paradigm Publishing Inc. CHAPTER 22 BACKNEXTEND 22-17 LINKS TO OBJECTIVES Concepts Creating an Outline Outlining Toolbar Assigning Headings Assigning Headings Collapsing and Expanding Collapsing and Expanding Organizing an Outline Organizing an Outline Assigning Levels Numbering an Outline Numbering an Outline Document Mapping Master Documents and Subdocuments Master Documents and Subdocuments Commands Review Coming Next Creating Fill-In Forms