1. Accreditation and Internal Reviews

2. OBJECTIVES Upon completion of the session participants will be able to: Understand how document management and preparation fit into the internal review process Identify what elements need to be prepared for the on- site visit Describe the overall process and timelines for internal reviews 1

3. AGENDA 2 What’s New in accreditation Accreditation Cycle We have a date! Documents On-site visit What next? Timelines

4. INTRODUCTIONS depositphotos.com 3

5. WHAT’S NEW IN ACCREDITATION CanMEDS 2015 Outcomes based canmeds.royalcollege.ca 4

6. Accreditation Cycle 5

7. Internal review cycle Staggered starts January 2015 RC Internal Reviews - those w/o onsite survey in 2013 September 2015 RC Internal Reviews - those w/ onsite survey in 2013 January 2016 Family Medicine Internal Reviews September 2016 Follow-up Internal Reviews & Update reports September 2017 Preparations for 2019 begin 6

8. We have a date powerpictures.crystalgraphics.com 7

9. Start Planning Copyright Shutterstock.com 1.Book space 2.Circulate widely “Save the Date” 3.Catering 4.Review lists of documents 8

10. Documents – Worksheet 1 www.clipartsheep.com 9

11. PSQ Documents The RCPSC PSQ is 7 separate documents The CFPC PSQ is divided up by standards but is one document 00: General Information B1: Administrative Structure & Support B2: Goals and Objectives B3: Structure and Organization of the Program / The Learning Environment B4: Resources B5: Clinical, Academic and Scholarly Content of the Program B6: Assessment of Resident Performance 10

12. PSQ Appendices - RCPSC A:Agendas - (past 2 years) B: Program Policy on Resident Safety C: Research Grants of Faculty (past 12 months) D: Faculty Publications (past 12 months) E: Rotation Specific Goals & Objectives F:Overall Goals of Residency Program G:Interuniversity affiliation agreement H:Formal Academic Curriculum (past 2 years) I: Other Educational Activities (past 2 years) J: Resident Publications (past 6 years) 11

13. PSQ Appendices - CFPC Appendix 1: Outline of the clinical curriculum at this site for each year level Appendix 2: Outline of the academic program at this site for each year level Appendix 3: Outline of a typical week in the family medicine experience for each year level Appendix 4: Typical schedules for a first and second year experience 12

14. On-site visit The schedule Catering Resident files – paper vs. electronic flickrhivemind.net 13

15. Document review - Worksheet 2 Outcomes What are they really getting at? Evidence What are we already doing that can demonstrate this standard is being met? 14

16. Document review - Worksheet 2 StandardOutcome of the standard Evidence There must be a sufficient number of qualified teaching staff from a variety of medical disciplines and other health professions to provide appropriate teaching and supervision of residents Effective teaching Trainees are learning and progressing through stages of competence Assessment of learners over time Evals from learners Evals from colleagues (MSF) Long term performance of learners 15

17. What next? 3 Review team writes report Report is sent to Program (+4 weeks) Program Director / Site Director responds IRC / FM-IRSC reviews at monthly meeting (end of month) IRC / FM-IRSC letter sent to program No further action Written report Follow-up internal review What’s Next akiwood.com

18. Internal Review Reporting Structure 16

19. Timelines www.smiletemplates.com 17

20. Documents 18

21. QUESTIONS? pgmecoordinator@utoronto.ca izzyreadson.wordpress.com 19