1. Web 27 September 2013 1 Introduction to Security Cooperation Information Portal (SCIP)

2. Web 27 September 2013 2 Agenda Topics  What is SCIP and why is it important to you?  How do you obtain a SCIP account?  SCIP Operations Overview and Communities Introduction  Case Information  Case Status, requisitions, Ad Hoc Reports, metrics, etc.  Inputs – requisitions, SDRs, Freight Forwarders, etc.  FMR Case Sheets  Case Execution (e.g. EFTS)  Navy  Partner Info  SCIP Help  Practical ‘Hands-On’ Exercises utilizing DISAM SCIP Handbook

3. Web 27 September 2013 3 How can SCIP help me with Security Cooperation Case Management?  “What’s going on with Bandaria’s cases???”  User Friendly IT ‘tool’ to support case management  Web portal (https://www.scportal.us/home/) – Access all IA’s caseshttps://www.scportal.us/home/  You can use when TDY to get case info  Foreign Purchaser, SCOs, GCCs, can access – Source of Questions  Provides info and reports as standard level of service  Provides reports and capabilities only available on SCIP  Capabilities continue to expand and improve (If Authorized)

4. Web 27 September 2013 4 SCIP Expectation Management  SCIP CANNOT answer all your questions but it’s a GREAT starting point!  Limited breakdown of commitments, obligations, expenditures (More extensive for cases in Navy Community)  Letters of Offer and Acceptance (LOAs) still on DSAMS  Data accuracy depends on the DoD (DSAMS and DIFS) and the MILDEP legacy systems (SAMIS, CISIL, MISIL, etc.)  Today’s lesson will provide an introduction and overview only – NOT all features and capabilities - Will NOT make you an expert in SCIP

5. Web 27 September 2013 5 DAILY Data Extracts except for EFTS which is 24/7 PBAS CISIL CMCS SAMIS MISIL DSAMS DIFS EFTS EUM (Army)(Army) (Air Force) (Air Force) (Navy) (DSCA) (DFAS) (DSCA) (DSCA) Portal Database Server Portal Communications Server End Users International CONUS Where does SCIP get its data from? Authoritative Data Sources

6. Web 27 September 2013 6 How to get SCIP access? USG and International Accounts 1. International: Contact Host Nation Token Administrator (HNTA) – Primary & Alternate (SCO support as required) – Obtain SCIP token 2. ALL: Fill out Registration Request (SAAR) Form at https://www.scportal.us/home/ https://www.scportal.us/home/  Online fillable form (include token serial # & expiration info) 3. User, Supervisor, & Security Manager signatures 4. Send to SCIP Help Desk at DSADC All EMAILS go to: dsca.sciphelp@mail.mildsca.sciphelp@mail.mil All FAX requests go to 717-605-9082

7. Web 27 September 2013 7 SCIP Registration 7 Click to complete online SAAR form

8. Web 27 September 2013 8 USG - DoD DSCA SC Headquarters Orgs SC Field Activities COCOMs MILDEP Users USG Support Contractors In-Country Personnel USG DoD SCO (US) SCO Employee (FN) International Purchaser USG - Non-DoD State Department Homeland Security (CG) International Purchaser Agents Freight Forwarders (US/FN) International Purchaser Representatives Embassy Personnel (FN) SAFR/SALO/FLO (FN) International Organizations NATO, etc. (FN/US) Who are the SCIP Users?

9. Web 27 September 2013 9 USG personnel use CAC. International Partners use a TOKEN. Internet Web Address 9

10. Web 27 September 2013 10 SCIP Token Access Security via Token Access Secure Socket Layer (SSL) 128 bit Encryption Physical Token Access Method LOGIN requires both (1) USERID and (2) Passcode (1) USERID = FirstInitialLast Name (e.g. FSmith) (2) Passcode = PIN + Token code = 14 letters and numbers User-assigned PIN (Alpha/Numeric) 8 Positions Token Code (changes ever 60 seconds) 6 Positions

11. Web 27 September 2013 11 SCIP Communities The SCIP User’s ”Communities” will be listed as tabs on top of the screen following the user’s login. ”Communities” that are listed (and available info) will depend on the User’s account and their signed/approved SCIP registration form Each SCIP “Community” has different (but related) capabilities and applications ISO SC/SA programs

12. Web 27 September 2013 12 Case Information Community

13. Web 27 September 2013 13 Note Refresh Status to determine data currency Clicking “Case Status” on the Case Information Menu bar……. Announcements posted for each community

14. Web 27 September 2013 14 CASE STATUS SELECT If you have access to more than one country/pseudo code, use drop down arrow to select appropriate code, and then click the “View Data” button to see that country/program data below FILTERING Filtering is done instantaneously. Default Sort is ALL documents alphabetically by Implementing Agency (IA) and Case Designator Allows the user to find a specific document by choosing the CASE ID (IA, CD ) CUSTOMER SERVICE DOCUMENT TYPE DOCUMENT STATUS 14 Document STATUS SELECT What stage of the FMS Process are you interested in looking at?

15. Web 27 September 2013 15 Document Types (i.e. Case Versions)  B = Basic = Basic i.e. initial LOA version  A = Amendment = Amendment(s) version(s) of previous LOA version  M = Modification = Modification(s) version(s) of previous LOA version  I = Implemented = Virtual compilation of all implemented case document versions (i.e. total of what we are currently executing for that case) * Current Implemented Version: This case version combines the latest information on the case/lines so that you do not have to go through several amendments and modifications to find the latest change to a line. Any case versions that are still in pending (D, P, O, A) or canceled (X) are not included.

16. Web 27 September 2013 16 T Example CASE STATUS SELECT To filter on Case Designators beginning with “T” and Document Type “B” : 1.Select CC, if needed 2.Leave IA box blank (-) 3.Type “T” in the first position of the case designator box 4.Select Document Type “B” using the Drop Down Arrow 32nd Edition Implementing Agency Codes: Green Book page 5-24, Purple Book pages 130-131 Case Designators Codes See Green Book, page 6-7, Purple Book page 6 Case ID CC - IA - Designator B 16

17. Web 27 September 2013 17 In this example the output will include all Case Designators beginning with “T” for all IAs, all Customer Services, all BASIC Document Types and all Document Statuses. Bonus Question: What type of cases are “T” Cases? HINT – look at Green Book Page 6-7 17

18. Web 27 September 2013 18 Another Example CASE STATUS SELECT 1. Filter on DOCUMENT STATUS 2. Select All Pending from the Drop Down Menu 18 Depending on the filters used, the number of cases and the total values may be overstated, since the data selected may include Amendments, Modifications, implemented, pending, and interim closed cases.

19. Web 27 September 2013 19 1 2 3 4 Recap on how to get DETAILED DATA: FOUR Step Process Example 1.From Case Status Select chose the appropriate filters. In this example, IA = D, Document Type = B, Document Status = All Implemented. 2.Highlight a specific Implemented case 3.Select a specific report from the drop down menu, i.e. Document Detail Report 4. Select View Report 19 Once you find the case of interest, you can either : 1.‘Double-click’ that case to open it, or 2.Highlight the case of interest and then click the “Report” Drop Down arrow below to pick the desired report and then click the “View Report” button

20. Web 27 September 2013 20 Case Status Menu Options “Pyramid of Choices”

21. Web 27 September 2013 21 Case Details – ‘Pyramid of Choices’ Two (2) Virtual screens – choose viewing option(s) via Report Navigation Bars BN-D-RAR SPARE PARTS PAULA LOCKHART BN-D-RAR SPARE PARTS PAULA LOCKHART Report Navigation Bar Case Document Type Navigation Bar If no document-no tab! In this example there are no amendments 21 All blue text are hyperlinks to find definition, codes, etc.

22. Web 27 September 2013 22 Reports – Menu Choices What info will you find in each type of report?  Case Detail  Provides a brief description of a case  Case Information, Funding, Requisition Information, and Case Closure  Document Detail  Provides information on document types for a particular case regardless of whether they are implemented or in progress.  Each tab is divided into five different sections: Document Information, Funding, Financial Data, Payment Schedule, and Quarterly Payments.  Case Line Detail  Select an individual line to display the report with the following headings: Case Information Requisition Information Case Values and Case Milestones.  Active Requisition Detail  Displays an Active Requisitions List of all open requisitions and those requisitions completed within 90 days. TCN -> EFTS  SDR Detail  Open or completed within the last year (at a minimum)  Document Timeline  Important dates related to the lifespan of case documents

23. Web 27 September 2013 23 SCIP Help Feature What does Net Case Value mean? What does the Customer Request Status Code mean? Hover mouse over any field in Blue and Click for Definitions and / or meaning of codes 23 Case Info can be converted to MS Excel files by clicking on the EXCEL icon 23

24. Web 27 September 2013 24 Status of a specific requisition? Select case and requisition of interest and if item is shipped, click the TCN hyperlink to see current shipping status in EFTSEFTS Click the NSN hyperlink to see the material info in WEBFlis WEBFlis

25. Web 27 September 2013 25 WebFLIS Info for NSN What was shipped? How much did it cost? How should it be handled, secured, and managed?

26. Web 27 September 2013 26 Once USG transportation complete, dependent upon countries and their FF for full end-end accountability and reporting capability Additional details by ‘drilling down’

27. Web 27 September 2013 27

28. Web 27 September 2013 28 Ad Hoc Reports Another user option is to create (and potentially save) a user defined Ad Hoc Report to obtain specific case information that isn’t already available in the standard pre-defined SCIP Reports Ad-hoc Report 1.Use to Create a NEW Report 2.Use Previously Saved Report 3.HELP will assist with Ad Hoc 1 2 3 ADHOC EXAMPLE Display all the BN requisitions (by Case, NSN, Requisition #, Quantity, etc) where: 1. Status Date is equal or greater than 07/16/2010 2. Priority is 06 or less.

29. Web 27 September 2013 29 User Inputs - Requisitions Your country’s authorized users can utilize SCIP to electronically enter and submit requisitions for materials and services that are within the scope of your applicable (e.g. Blanket Order and CLSSA) FMS Cases Just a small portion of the total available requisition form fields that are available

30. Web 27 September 2013 30 User Inputs - SDRs Your country’s authorized users can utilize SCIP to electronically enter and submit Supply Discrepancy Reports (SDRs) and Attachments for your applicable FMS Cases Just a small portion of the total available SDR form fields that are available

31. 31 28 December 2012 FMRs 31 FMR Case Sheets To request a report, use the Case Identifier Fields. SCIP will provide an EXCEL report with the requested results per the filter selection(s).

32. Web 27 September 2013 32 FMR Case Sheets Click the tab at the bottom of the Excel Spreadsheet to view the FMR Sheet for the case(s) of interest

33. Web 27 September 2013 33 Current options in Case Execution include access to Enhanced Freight Tracking System (EFTS), DLA Emall, WebRoR, etc. Now for the Case Execution Community 33

34. Web 27 September 2013 34 Select EFTS from the Menu Path 34

35. Web 27 September 2013 35 What is the Enhanced Freight Tracking System (EFTS)?  DSCA’s secure web-based capability providing end-to-end in-transit visibility of Security Cooperation material – the official freight tracking system for the Security Cooperation community  Collects, processes, and integrates transportation related information generated by:  Military Departments, Defense Logistics Agency, USTRANSCOM, carriers, freight forwarders, commercial sources, and Purchasers  Goal is complete picture of the distribution pipeline - Outbound/Inbound  DoD actively obtaining / populating data for data base  DSCA is actively encouraging countries / FF to participate

36. Web 27 September 2013 36 Quick Search Search by TCN, Requisition #, Track #, Part #, or NSN Access to EFTS is automatic for accounts which have been granted permissions to view requisitions. Account holders attributes will limit what can viewed.

37. Web 27 September 2013 37 Enhanced Freight Tracking System (EFTS) Report Types Due-In: Lists shipments that have been shipped but do not show a receipt or delivery transaction Received Planned: Lists shipments that were both shipped and received Received Unplanned: Lists shipments that were received but there was no shipping transaction for that specific item Work in progress: Lists shipments that were received at the FF/POE but have not been shipped POE Shipments: Lists shipments from FF/POE Country Due-in: Lists shipments from FF/POE that do not show an in-country receipt Completed shipments: Lists shipments that show a receipt at final destination Defined with examples and instructions in SCIP EFTS User Guide

38. An MSL can be printed by clicking the printer icon hereMSL DD 1348s can be printed by clicking the icon next to the requisition number Click to expand and reveal all available NSN and requisition level data The milestone chart displays the progress of the shipment. In this case a Country Final Receipt is shown. A date above the milestone indicates that a transaction was reported for that milestone. The milestone chart displays the progress of the shipment. In this case a Country Final Receipt is shown. A date above the milestone indicates that a transaction was reported for that milestone. TCN Details 38

39. Expanded Requisition Information, showing important data such as document number, Case, Mark For MAPAC, Supplementary Address, etc. Expanded Contents information. A link to WebFLIS is available here in case more detailed information about the item is required Events can be expanded to show details and comments 39 ‘Drilling-down’ for shipment details

40. IST 04 JAN 2012 40 Enhanced Freight Tracking System (EFTS) Data Input  USG  Active direct interface to USG transportation info systems  Commercial (FEDEX, UPS, etc.) active data extracts and imports by USG  BPC material transportation data not complete  Foreign Purchasers:  DSCA “strongly encourages FMS Purchasers to enroll” per DSCA Policy Memorandum 08-33  Increasing number of FMS Purchasers that are enrolled  Still a relatively small percentage of total FMS Purchasers  Goal is for everyone to be enrolled and reporting

41. 15 August 2012 41 Foreign Purchaser (e.g. FF) Data Exchange & input options 1.Via automatic and frequent electronic connection (e.g. web service, FTP, EDI) between the enrolled, reporting country/FF's IT system and EFTS a)USG provides a web service software package that the enrolled, reporting countries can use, and USG assists in setting that up at no cost to the FP b)Systems interface cost is variable (usually very small) and a function of man hours 2.Via scanner software that USG can provide free to FP a)Only uploads directly to EFTS vice FP IT system b)Most useful for manual operation or a remote receiving site 3.Enter individual transactions entered directly into EFTS via the input dropdown menu

42. Web 27 September 2013 42 Navy Community

43. Web 27 September 2013 43

44. Web 27 September 2013 44 Partner Info

45. Web 27 September 2013 45 Partner Info

46. Web 27 September 2013 46 Help Community

47. Web 27 September 2013 47 SCIP Help and Training  Designed to be “intuitive” for SC users  Embedded (i.e. in Community Tab Help) “Guides” in SCIP for nearly every community of interestGuides  Help Community with ‘Help Desk’ / Trouble Report electronic submission & search capabilities Help Community  DISAM:  SCIP incorporated throughout DISAM curriculum  SCIP Handbook (navigation and practical exercises), presentation, and Ask an Instructor questions on DISAM Web Page SCIP Handbook DISAM Web Page SCIP Training and Help

48. Web 27 September 2013 48 SCIP Guides (DISAM SCIP Handbook Appendix 2)

49. Web 27 September 2013 49 SCIP Help: Requests In the Help Community, or wherever you see this icon….just click yellow question mark to launch pre-populated form to submit questions, issues, or recommendations to the SCIP Help Desk

50. Web 27 September 2013 50 SCIP Navigation guide and ‘Hands-On’ Exercises Continually updated and published twice a year at a minimum. Provides navigation, help, and training exercises that can be done even without a SCIP account

51. Web 27 September 2013 51 DISAM SCIP Practical Exercises and Handbook, Policy Letters, FAQ, Presentation, etc. 51

52. Web 27 September 2013 52 How can SCIP help me with Security Cooperation Case Management?  “What’s going on with Bandaria’s cases???”  User Friendly IT ‘tool’ to support case management  Web portal (https://www.scportal.us/home/) – Access all IA’s caseshttps://www.scportal.us/home/  You can use when TDY to get case info  Foreign Purchaser, SCOs, GCCs, can access – Source of Questions  Provides info and reports as standard level of service  Provides reports and capabilities only available on SCIP  Capabilities continue to expand and improve (If Authorized)

53. Web 27 September 2013 53 How to get SCIP access? USG and International Accounts 1. International: Contact Host Nation Token Administrator (HNTA) – Primary & Alternate (SCO support as required) – Obtain SCIP token 2. ALL: Fill out Registration Request (SAAR) Form at https://www.scportal.us/home/ https://www.scportal.us/home/  Online fillable form (include token serial # & expiration info) 3. User, Supervisor, & Security Manager signatures 4. Send to SCIP Help Desk at DSADC All EMAILS go to: dsca.sciphelp@mail.mildsca.sciphelp@mail.mil All FAX requests go to 717-605-9082