1. Purchasing with the BSC

2. DRAFT Confidential – Proprietary and Predecisional | Purchasing – Standalone Purchase Order Team Purchase Orders 1 BSC Responsibilities  Assign draft purchase order to a BSC buyer  Buyer reviews PO to ensure adequate documentation to comply with Law  Buyer works with agency and/or vendor for follow up  Buyer completes PO. After approval PO is dispatched and delivered to vendor Email, EDX or Traditional. Agency Responsibilities  Conducting preliminary research for purchase – Utilize the BSC and the BSC Purchasing guidelines as reference  Completing a requisition in SFS (required) and attaching supporting documentation. Key elements (Unit ID/contact information, vendor fax number or email for delivery of PO)  Securing requisition approvals within the agency

3. DRAFT Confidential – Proprietary and Predecisional | Purchasing – Agency Specific Lease Contracts Team 2 Agency Responsibilities  In conjunction with Real Estate Planning, secure lease location and develop contract documents including B1184  Approve contract records and submit contract package to OSC BSC Responsibilities  Process lease contract record in SFS and submit to agency for approval  Issue Lease purchase orders  Process lease payments, manual and automated  Contract Administration including, amendments, holdovers, assignments, etc.  BSC does not administer any other agency specific contracts

4. DRAFT Confidential – Proprietary and Predecisional | Processing Stand Alone Purchase Orders BSC ensures that purchases are made in accordance with State Finance Law and Procurement Council Guidelines 3

5. DRAFT Confidential – Proprietary and Predecisional | 4

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9. | 8 Purchasing Contact Information Contact by Phone: 518-457-4272 Follow prompts to reach the appropriate service line  This is the best option for assistance  Phones are covered from 8:30–5:00, Monday - Friday Contact by Email: Emails must be directed to the specific service line, not an individual. The exception would be that you are working directly with a BSC staff member for an ongoing issue.  Changes to and inquiries regarding stand alone purchase orders: OGSpurchasingunit@ogs.ny.gov OGSpurchasingunit@ogs.ny.gov  Request for, changes to, and inquiries regarding purchase orders that encumber funding for agency specific contracts: Contractpos@ogs.ny.govContractpos@ogs.ny.gov