1. What you need to know about handling major school works 5 th July 2013

2. Topics for Discussion  Who are we?  People  Buying  Process  Lessons learnt

3. Built Environment Services Built Environment Services Energy Building Consultancy Investment Community & Leisure Facilities Management Construction Design

4. Who are we?  Established 2006  Focus on North East and Education  Best practice services  Maintaining buildings for approx 40,000 children  Spent over £300m with North East businesses

5. What is a major project?  Size  Complexity  Value  Disruption – Business Continuity & Health & Safety risks

6. PEOPLE

7. Who’s who?- The client team Key Authority Visioning

8. Who’s who? – Client representative  ‘Special one’ – deliver on demand  Time

9. Who’s who? – Client representative  ‘Intelligent Client’ – level of technical knowledge and expertise  How much technical knowledge does the Client Representative need? External Support

10. Who’s who?- External

11. Who’s who - External LANDSCAPE ARCHITECT ACOUSTIC ENGINEER HIGHWAYS ENGINEER OTHER SPECIALISTS

12. Who to work with? - Selection  Identify a short list  Key Points:  References  Bid Documents  Interviews  Evaluation  Feedback

13. BUYING

14. Translating Visions into Plans Developing the Brief What to Consider...  What do you want to achieve as a result of the project... ? Consider Long Term, Mid Term & Short Term goals  What is your Vision in terms of education...? not just the physical requirements  What is your school’s pedagogy, ethos... ? Should be enhanced/reflected in the built solution  Challenge initial pre-conceived ideas... Additional space/new build isn’t always required Consider alternative options: remodel/refurb  Programme and Construction Is phasing of work required/possible, avoid decant A clear Vision translates into A clear Brief... Not what you physically want to do but what you want to achieve...

15. Translating Visions into Plans

16. Procurement route

17.  Choose carefully!  No construction project is the same  OJEU - £4,348,350 works £113,057 services  CDM – 30 days or 500 man hours  Risk

18. Typical risks Programme slippage Funding Accuracy of cost plan Design changes\clashes Accuracy of client information Delay in sign off Site conditions Changes in legislation Delay to planning Inflation Availability of materials Market conditions

19. Procurement route – Traditional Key Main Legal Relationship Communications

20. Procurement route – Traditional  Advantages  Disadvantages Client Control over design and spec Cost Certainty at award of construction Client retains direct contract relationships Higher Client Risk Longer Programme Low Risk to ContractorHigh Level Expert Client Resource

21. Procurement route – D&B Key Main Legal Relationship Communications

22. Procurement route – D&B  Advantages  Disadvantages Cost Certainty Single Point of Contact Early Contractor Involvement Shorter Programme Client has reduced control Client changes are unadvisable

23. Process

24. RIBA –Stages of work

25.  Stage A  Establish Team  Vision in Place  Stage B  Appoint Design Team  Feasibility  Surveys

26.  Stage C  Outline Design  Initial Cost Plan  CDM  Risk, Risk, Risk

27. Aftercare  Do you understand how much it will cost to run your building? Capital v Whole Life Cost

28. Aftercare

29. Identify operational costs and when they occur  Utilities  Planned maintenance  Replacement  Repair  Sub contracts  Training

30. Aftercare Snags, Defects Liability & Latent Defects  Snags couple of months from hand over  Defects liability – 12 months from hand over  Latent Defects – Up to 12 years from hand over

31. Lessons Learnt  Attitude  Single point responsibility  Decant  Work to one programme  Furniture Fittings & Equipment Emirates Stadium Wembley Stadium

32. Summary  Find your ‘Special One’ and support them  Pick the right team & procurement route  Put time into vision & design brief  Understand aftercare

33. Aura Level 4, West Tower Baltic Place, South Shore Road Gateshead NE8 3AE www.auranortheast.com Questions?