1. Desktop Basics & Email Introduction LIBS100 May 9, 2005

2. Word of the Day Network Administrator An information technology professional responsible for setting up, maintaining, and securing a computer network. Network administrators often work in, or run, the IT department of a company. http://www.scala.com/definition/network-administrator.html

3. Two Types of Log-ons While on Bryant & Stratton Campus First must log-on to computer systerm –Thin client –Fat client Then can log on to email

4. Computer log-on Thin client –No “computer” present –These terminals are connected to main server 1. Press connect 2. Log on using: lastname.firstname 3. Password: sy#### (# = last four digits of your SS#)

5. Computer log-on Fat client –Some computer labs - computer present - can use your floppy discs, CD’s and jump drives to transport data –Computers are also connected to the mainframe 1. Screen should say Press Ctrl-Alt-Delete 2. Log-in name is student, leave password box blank. 3. Then, log in same way as thin client

6. Basic Terms Icon - graphical representation of a program. Usually double click to start.

7. Basic Terms Advantage of windows based system- can run many programs at once. Minimize program: Press _ sign at top right of screen Close program: Press x at top of screen Toggle between maximize/shared screen: Press middle icon (between _ and x)

8. Server Space All students at B&S can store information on the school’s server. Can save files of many formats: documents, spreadsheets, powerpoints, etc. Files can only be accessed from campus, not from home.

9. Your Area on the Server “NAS drive” is your personal area as long as you are a student Accessible from any on- site terminal

10. Two ways to find it Double click on “My Computer” and look for your name Double click on “My Documents” which defaults to your area Why back up your files?

11. Try It Now Create a file: –Start > All Programs > Accessories > Notepad –Type a few lines into the file Save to your NAS drive –File > Save as > [firstname]test.txt –Note that it defaults (goes automatically) to your area

12. Try It Now Use “My Computer” to find and open your file Use “My Documents” to find and open your file

13. Email

14. Accessing Email Off-site The URL for accessing your B&S email from somewhere other than the B&S campus is https://mail.bryantstratton.edu https://mail.bryantstratton.edu This should work from anywhere Interface may look different If software tries to install, just click cancel

15. Email from Outside B&S Use this address to log-in to email system: sy.lastname.firstname@bsstud.int sy.lastname.firstname@bsstud.int This is your actual email address: sy.lastname.firstname@mail.bryantstratton.edu sy.lastname.firstname@mail.bryantstratton.edu Example: sy.smith.john@mail.bryantstratton.edu

16. Contacts Contacts is where you store other people’s email addresses You can create a new contact manually by choosing New > Contact Enter data manually OR

17. Try it Now We are going to search for a contact to add Ask for a fellow students last name

18. Searching for a Contact Click on address book icon Enter last name in “Last Name” field Press “Find” Select the correct name Add recipient to new message

19. Adding Contact to List Right mouse click on recipients name Click “Add to Contacts” Click “Save and Close” Now, send this person a message –Be sure to enter a subject line –Be sure to enter some text

20. Sending to a Contact Open your contact list Double click on the person to whom you want to send a message Click the “Send Mail to Contact” button and a new blank message will open

21. Contacts You can also add the sender of an email to your contacts automatically –Double click on the sender –Select “Add to Contacts” on the dialog box –Select “Save and Close” –Close the dialog box

22. Pre-set Folders Deleted Items –stays until you empty folder Inbox –mail sent to you from other people Outbox –mail waiting to be sent Sent Items –mail sent by you to other people

23. Other Pre-set Folders Drafts –Save emails you wrote but aren’t ready to send –Open (double-click) the message and click “Send” to send it Junk –Spam, ads, etc

24. Personal Folders You can create your own folders to organize your correspondence To create a folder, choose New > Folder Highlight your name in drop down list Give the new folder a name and click “OK ”

25. Try It Now Create a folder called for LIBS100 information Do you see it in the left-hand pane? May have to refresh by pressing Instructor emails

26. Moving mail into a folder Select a message Hold down the left button and drag the message into the folder Try it: move the email from me into the folder you created student emails

27. Sending an Attachment In a new message, click “Attachments” Click on “Browse” Select a file Select “Open” Click “Attach” then “Close”

28. Try it Now Create a new message Find the “test.txt” file you saved to your NAS drive area Send it as an attachment to the person to your left (you should have them in your contacts list now)

29. Viewing an Attachment Click on the attachment “Save” saves attachment to your computer “Open” opens it right away Open the attachment you just received

30. Prepare for class on Wednesday Read Grauer (Essential Computing Concepts) pages 1-17 and 40.