1. MSL 202, Lesson 2a: Team Goals & Time Management Rev. 7 Oct 2005 Slide 1 of 17 Team Goals & Time Management

2. MSL 202, Lesson 2a: Team Goals & Time Management Rev. 10 Oct 05 Slide 2 of 17 Team Goals  The organizational vision must be understood by all  The team should have a part in setting the vision and goals Reduces barriers to change Encourages team members to be more committed  If the leader is in too much of a hurry and does not involve their team in decision making, team involvement may be lost “Without involvement, there is no commitment”. Stephen Covey

3. MSL 202, Lesson 2a: Team Goals & Time Management Rev. 10 Oct 05 Slide 3 of 17 How Do Goals Help the Team Accomplish the Mission?  Provides the team meaning and purpose  Shows the team where it is going  Shows the team where it is  Shows the team when it has arrived “An effective goal focuses primarily on results rather than activity.” Stephen Covey

4. MSL 202, Lesson 2a: Team Goals & Time Management Rev. 10 Oct 05 Slide 4 of 17 Army Considerations For Setting Goals  Goals must be realistic, challenging, and attainable  Goals should lead to improved combat readiness  Subordinates ought to be involved in the goal setting  Leaders develop a plan of action to achieve each goal FM 22-100, paragraph 5-56

5. MSL 202, Lesson 2a: Team Goals & Time Management Rev. 10 Oct 05 Slide 5 of 17 Make Goals SMART! SMART Goals: S – Specific M – Measurable A – Attainable R – Realistic T – Timebound

6. MSL 202, Lesson 2a: Team Goals & Time Management Rev. 10 Oct 05 Slide 6 of 17 Does This Goal Meet the Test? Our team goal: Perform well at Ranger Challenge.

7. MSL 202, Lesson 2a: Team Goals & Time Management Rev. 10 Oct 05 Slide 7 of 17 Compare Goal to SMART Our team goal: Perform well at Ranger Challenge. Is this goal: S – Specific M – Measurable A – Attainable R – Realistic T – Timebound

8. MSL 202, Lesson 2a: Team Goals & Time Management Rev. 10 Oct 05 Slide 8 of 17 Practical Exercise: Make the goal SMART!  Break into groups  Take five minutes to discuss/refine goal  Be prepared to brief the class

9. MSL 202, Lesson 2a: Team Goals & Time Management Rev. 10 Oct 05 Slide 9 of 17 Group Time Management Time management implies many things:  What amount of time should the team spend on each task or goal?  What is the most important?  What tasks should the team forget all together?  How much effort should the team put into each task? The same amount?  Who should do what? “Management requires...the power to do something when you don’t want to do it…” Stephen Covey

10. MSL 202, Lesson 2a: Team Goals & Time Management Rev. 10 Oct 05 Slide 10 of 17 Tools for Time Management  Prioritization  Meetings –Agendas and Recorders  Delegate  Planning  Eliminate Distracters  Divest Non-congruent Tasks More on some of these topics in MSL 202, Lesson 2b, Advanced Time Management

11. MSL 202, Lesson 2a: Team Goals & Time Management Rev. 10 Oct 05 Slide 11 of 17 Prioritization  There are many ways to prioritize  Basing it on what we need to do today may force us into a crisis (react) mode  Sometimes we prioritize based on our perceived importance  There are many constraints that affect our methods of prioritization –time, resources, etc. “Importance…has to do with results. If something is important it contributes to your mission, your values, your high priority goals.” Stephen Covey

12. MSL 202, Lesson 2a: Team Goals & Time Management Rev. 10 Oct 05 Slide 12 of 17 Meetings  Meetings are not always the answer to time management  Properly run meetings can be very productive  Good meetings have an agenda which is strictly followed, and a recorder who captures issues  Good meetings require prior communication and coordination “Well-planned and well-led meetings are a valuable mechanism for accomplishing diverse goals…” Hughes, R. L., Ginnett, R. C., & Curphy, G. J.

13. MSL 202, Lesson 2a: Team Goals & Time Management Rev. 10 Oct 05 Slide 13 of 17 Delegation  A leader must become skilled at relating the task or goal to the right person or team  Hughes, Ginnett, & Curphy state delegation is important because Delegation frees time for other activities Delegation develops followers Delegation Strengthens the Organization “Delegation is often an overlooked and underused management option.” Hughes, R. L., Ginnett, R. C., & Curphy, G. J.

14. MSL 202, Lesson 2a: Team Goals & Time Management Rev. 10 Oct 05 Slide 14 of 17 Planning  Develop a written plan (include your goals)  Use a calendar, checklists and milestones  Keep abreast of details, direction and progress  Strong planning will help avoid becoming stuck in a crisis mode “Planning will set you free.” Dave Ellis

15. MSL 202, Lesson 2a: Team Goals & Time Management Rev. 10 Oct 05 Slide 15 of 17 Eliminate Distracters  Meeting interruptions  Nonproductive requirements and “waiting”  Goals that do not contribute directly toward the organization’s mission or vision  Some distracters are controlled by the boss  Sometimes teams create a list of rules to prevent distractions No socializing once a meeting begins No answering the phone during a discussion No projects or goals that do not contribute to the mission/vision

16. MSL 202, Lesson 2a: Team Goals & Time Management Rev. 10 Oct 05 Slide 16 of 17 Divest Non-congruent Tasks  Most organizations engage in work that does not contribute directly to the goal or mission  Review all projects or tasks; ask “does this contribute to the vision or goal?”  Be prepared to divest some enjoyable or fun tasks  This requires group determination and commitment “Managing time is as much about dropping worthless activities as about adding new and useful ones.” Dave Ellis

17. MSL 202, Lesson 2a: Team Goals & Time Management Rev. 10 Oct 05 Slide 17 of 17 Summary Each of us must learn the fine art of working with groups, facilitating the development of team goals and ensuring the team manages time in order to be successful. If you don’t know where you are going – any road will get you there…