1. 1 DTR for USPS ITC Intermediate Training

2. 2 Domains A domain in DTR is a definition for a given data file –Includes every defined field –May include declared fields Reformatted dates Names Descriptions

3. 3 Primary Domains EMPLOYEE –BIOSCN/DEMSCN data JOB_POSITION –JOBSCN/POSSCN data BENEFIT_BAL –BENSCN data

4. 4 Primary Domains ABSENCES –ATDSCN data DEDUCTIONS –DEDSCN data PAYROLL_ACCOUNTS –PAYSCN data

5. 5 Primary Domains History domains –CHECK_HISTORY –PAY_AMOUNTS_HISTORY –ACCOUNT_HISTORY –DEDUCTION_HISTORY

6. 6 Views A view in DTR is a combination of one or more domains based on primary file key such as employee ID –Read only access to files

7. 7 Primary Views ALL_JOBS –Limited BIOSCN/DEMSCN data –JOBSCN/POSSCN data HISTORY_CHECKS –CHECK_HISTORY data –PAY_AMOUNTS_HISTORY data

8. 8 Primary Views EMP_WITH_JOB_LIST –BIOSCN/DEMSCN data –JOBSCN/POSSCN data –BENSCN data PAYACT_JOB_INFO –Limited BIOSCN data –JOBSCN/POSSCN data –PAYSCN data –BENSCN data

9. 9 Common Commands SET DICTIONARY –Sets your DTR dictionary to appropriate software package SET DICTIONARY OECN$CDD_USPS42 READY –Prepares a domain or view for access –READY JOB_POSITION READ Display Only –READY JOB_POSITION SHARED READ SHARED: allows other users to also access the file READ: allows you to view the data only

10. Common Commands – READY JOB_POSITION MODIFY ‾Modify Only – READY JOB_POSITION WRITE ‾Allows you to modify or add/delete data – READY JOB_POSITION AS A SHARED READ 10

11. 11 Common Commands SHOW DOMAINS - Lists available domains SHOW FIELDS - Lists fields that are used in domain or view that was used in the READY command

12. 12 Common Commands FIND –Allows retrieval or selection of data, called a collection Used after READY FIND A IN EMPLOYEES WITH STATE = “OH” String multiple values for same field with a “,” Use AND to select on multiple fields

13. 13 Common Commands FOR –Allows retrieval or selection of data, called a collection SHOW CURRENT –Show current domain and collection

14. 14 Common Commands SELECT –Selects a specific record in the collection SELECT FIRST;LIST SELECT LAST;LIST LIST –Lists all the records in current collection vertically –Can specify certain fields

15. 15 Common Commands SORTED –Allows a sort on any field in collection SORTED BY LAST_NAME SORTED BY LAST_NAME,FIRST_NAME SORTED BY DDED,LAST_NAME,FIRST_NAME Command-FOR CURRENT SORT TRUE_SSN Command-FOR CURRENT LIST

16. 16 Common Commands SUM –Provides a total SUM YTD_GROSS BY SSN

17. 17 Common Commands PRINT –Prints all the records in current collection horizontally. Specify name for report. Can specify certain fields

18. 18 Common Commands ERASE –Deletes all records in current collection –Can’t be ‘undone’ without a restore of file –Always have a backup of districts files before deleting records –Try first in a copy of the districts files, to get desired affect

19. Find- Common Commands EQUAL: equal, eq, = NOT EQUAL: no_equal, not=, ne GREATER THAN: gt, greater_than, > LESS THAN: lt, less_than, < BETWEEN: between, BT CONTAINING: containing, cont NOT CONTAINING: not containing, not cont STARTS WITH VALUE: starting with Can also use AND/OR for more complex expressions 19

20. Examples of FIND Conditions EQUAL: FIND A WITH TYPE=“AT” NOT EQUAL: FIND A WITH TYPE NE”AT” GREATER THAN: FIND A WITH PAY_CHECK_NO GT”501574” LESS THAN: FIND A WITH PAY_CHECK_NO LT”501574” BETWEEN: FIND A IN ABSENCES WITH DISP_DATE BT “YYYMMDD” AND “YYYYMMDD” –FIND B IN A WITH CAT=“SI” AND TYPE=“AB” CONTAINING: FIND A WITH CAL_START CONT”YYYMMDD” STARTS WITH: FIND A WITH CK_NO STARTING WITH”501587” AND: FIND A WITH CAT=“SI” AND TYPE=“AB” 20

21. 21 Common Usage General Reports Data for Spreadsheets –Can use standard text file created using the PRINT fieldname,fieldname ON filename.TXT for import into a spreadsheet Change incorrect period begin/end dates on check history

22. 22 Common Usage Modify BRDDIS posting flag on account history Modify STRS per pay reporting flag Calculation of amounts Change values in fields