1. 1 Joint Small Arms Coordinating Group (JSACG) Joint Physical Inventory Working Group (JPIWG) Mary Jane Johnson JSACG Chair, JPIWG Chair November 16, 2006 DLMSO IPR

2. 2 Working Group Outline  DOD 4140.1-R  Major items addressed (at last meeting)  Major resolutions/accomplishments (at last meeting)  Major open issues DLMSO IPR JSACG and JPIWG

3. 3 DOD 4140.1-R: Charters the JSACG to develop, maintain, and improve the DoD program for tracking, reporting, validating, and registering the status of small arms by serial number. Designates DLMSO as chair Requires meetings at least annually Last Meeting: November 15, 2005 Next Meeting: December 12, 2006 Joint Small Arms Coordinating Group (JSACG)

4. 4 ETADSSCS JSACG MAJOR ITEMS ADDRESSED AT MOST RECENT MEETING (NOV 15, 2005) Update on the United Nations instrument addressing the marking, record keeping, and tracing of small arms and light weapons PDC 147A, DLMS UIT Procedures PDC 197, Visibility and Traceability for U.S. Weapons Purchased or Produced Under a DOD Contract and Shipped Directly to Security Assistance or Other Customers Outside of the DOD. IUID MARKING PILOT PROJECT FOR M9 AND M240 WEAPONS DOD Small Arms Registry Investigative Inquiries

5. 5 JSACG MOST RECENT MEETING: Update on the UN instrument AT&L/DS Treaty Compliance Office (TCO) and Army Executive Agent Small Arms Logistics jointly provided an update on the international instrument to identify and trace illicit SA/LW. In 2001, the UN Program of Action to prevent, combat and eradicate the illicit trade in SA/LW identified tracing of illicit weapons as a key mechanism for control. A working group was established to negotiate an international instrument to enable states [i.e., countries] to mark and trace illicit SA/LW and facilitate international cooperation, while not restricting self-defense. Instrument requirements include: acknowledge receipt of tracing request; provide relevant information; and inform requesting state of reasons for delay or refusals. Several issues associated with the instrument remained open for TCO resolution, one of which is who will serve as the tracing point of contact for DOD. Some possibilities mentioned were the State Department; the Bureau of Alcohol, Tobacco, and Firearms; and the DOD Small Arms Registry.

6. 6 JSACG MOST RECENT MEETING: PDC 147A, DLMS UIT Procedures BACKGROUND: During initial staffing of the PDC 147 UIT procedures, it was determined that the procedures were unduly influenced by the DOD Small Serialization Program (DODSASP) procedures and that the DODSASP registration procedures would remain separate. RESOLUTION: The DLMS Chapter 19 UIT procedures were revised accordingly and re-staffed by PDC 147A. ACCOMPLISHMENT: The DLMS UIT procedures were approved by ADC 195 on April 10, 2006 and published in DLMS CH 3. The procedures provide high level DLMS business rules and transactions for UIT and support the changing environment for maintaining visibility of uniquely identified assets. The DLMS UIT procedures provide for tracking using standard logistics transactions such as receipts, issues, shipment status.

7. 7 MOST RECENT MEETING: PDC 197, Visibility and Traceability for U.S. Weapons Purchased or Produced Under a DOD Contract and Shipped Directly to Security Assistance or Other Customers Outside of the DOD. BACKGROUND: The procedures published in DLMS and MILSTRAP did not expressly address this situation, and that absence of guidance was subject to different interpretations. RESOLUTION: PDC 197 was developed to expressly recognize that when a DOD agency assumes title and accountability for U.S. weapons purchased or produced under a DOD contract, then shipped directly to Security Assistance or other customers outside DOD, the weapons will be registered. ACCOMPLISHMENT: PDC 197 was approved by ADC 190 on December 19, 2005. The purpose is to ensure that all weapons are reported and registered when the DOD assumes title and accountability thereby ensuring serial number visibility and traceability. JSACG

8. 8 MOST RECENT MEETING: IUID MARKING PILOT PROJECT FOR M9 AND M240 WEAPONS. Army Executive Agent Small Arms Logistics and PM Soldier Weapon briefed pilot project for marking M9 pistols and M240 medium machine guns at Anniston Army Maintenance Depot with IUID data matrix. Phase I involved a requirements study which began in August 2005. Phase II involves a demonstration and test which began November 14, 2005. In Phase II, 30 each M240 and M9 weapons would be marked utilizing multiple marking processes and materiel. The Phase III IOC was scheduled to begin in mid-March 2006 and involve marking weapons at Anniston based on the Phase II findings.

9. 9 JSACG IUID MARKING PILOT PROJECT NOV 14, 2006 UPDATE: Phase II tests revealed: Direct laser etching weapon receivers did not pass environmental tests Laser-etched data matrix, 2-d barcodes unreadable due to corrosion Test also included vinyl tape labels (TESA brand) containing 2-d barcodes, and they proved to be the most successful marking procedure PM selected that solution to employ in the small arms IUID impl plan Anniston prepared to begin a phased implementation during Dec 2006 Anniston has acquired the necessary equipment and will begin marking with the M240 family of weapons.

10. 10 JSACG MOST RECENT MEETING: Small Arms Registry Investigative Inquiries Army LOGSA presented an overview of the small arms investigative inquiries processed at the DoD Small Arms Central Registry which they maintain Inquiries are received from various civil and Federal law enforcement agencies, as well as Component field offices. FY 2005 investigative inquiries were up 16% over FY 2004. The statistics for FY 2005 indicated an overall match rate of 49 percent. Matches can only be achieved for items that were at some point registered on the DoD Small Arms registry.

11. 11 JSACG OPEN ISSUES FOR NEXT MEETING: DECEMBER 12, 2006 AGENDA UNDER DEVELOPMENT BUT WILL INCLUDE THE FOLLOWING: Status of USAF small arms reconciliation at Defense Depot Anniston Alabama (DDAA). PM Soldier Weapons update brief on status of the IUID project at Anniston Army Maintenance Depot and the overall Army IUID implementation plan for small arms. PDC 134A status. PDC 134A revises the small arms definition to address ‘small arms and light weapons’. Concurrences received from all except army. If no Army response, will add to agenda for Army response. Small arms registration procedures are based upon unique transactions. How will that transition in the future under ERPs?

12. 12 JSACG RECENT ISSUE: Special Inspector General for Iraq Reconstruction (SIGIR) Audit Report On Iraqi Security Force Weapons Weapons Provided by U.S. DOD U.S. Is Said To Fail In Tracking Arms For Iraqis (New York Times, October 30, 2006 Pg. 1) Background: Senator Warner, Chairman of the Senate Armed Services Committee requested SIGIR conduct an audit pertaining to weapons purchased by DOD using Iraq Relief and Reconstruction Funds (IRRF) monies and provided to the Iraqi Security Forces. SIGIR determined that 370,000 small arms were purchased with IRRF…purchased via DoD contracts. Three of 21 contracts were issued by Rock Island…only two contained contract data requirements directing the contractor to provide data registration to the DODSASP.

13. 13 Special Inspector General for the Iraq Reconstruction (Continued) October 11, 2006 SIGIR contacted JSACG Chair: Q. Should weapons purchased with appropriated funds under a DOD contract that are subsequently receipted for by representatives of a U.S. component command have been registered in the DOD Small Arms Serialization Program and then, upon transfer out of DOD physical control to a foreign entity, the registration data/records transferred to the inactive file? R. DLMSO opinion based on the information provided, is that the weapons bought under DOD contract as described, should be recorded in the DOD Component Small Arms registry IAW with procedures contained in DOD 4000.25-M/DOD 4000.25-2-M. JSACG

14. 14 Special Inspector General for the Iraq Reconstruction (Continued) Q. Does the guidance, DoD registry program, or the associated data system or software, prevent registration of such weapons if not done so prior to physically transferring the weapons to a foreign entity? R. No. The weapons bought under a DOD contract may be recorded in the small arms registry after they have physically transferred to a foreign entity to document that they were shipped outside the control of DOD. DLMSO has discussed this with the Mr. Sid Kemmis, US Army Executive Agent Small Arms Logistics, at Rock Island, IL, and Mr. Chuck Royal, US Army LOGSA DOD Small Arms Registry, at Redstone Arsenal, AL, who have jointly offered to provide assistance and guidance, as needed, to facilitate registering the weapons. Please note that DOD does not track the weapons after they are shipped outside of DOD control. JSACG

15. 15 JSACG Special Inspector General for the Iraq Reconstruction (Continued) DISPOSITION: Office of the Special Inspector General for Iraq Reconstruction Audit Report on Review of Iraqi Security Forces Weapons Provided by the Department of Defense (October 28, 2006) WEAKNESS: Apparent non-compliance for the registration of weapons serial numbers under the DoD Small Arms Serialization Program. RECOMMENDATION: Initiate action to provide weapons serial numbers for compliance with the DoD Small Arms Serialization Program.

16. 16 DOD 4140.1-R: Charters the JPIWG to develop, maintain, and improve the program of physical inventory control for DOD supply system materiel. Designates DLMSO as Chair DOD 4140.1-R is under revision. DLMSO recommendations to DUSD(L&MR)SCI for JPIWG Charter revision: Change requirement for convening meetings from as required but at least quarterly, to semiannually (or more often as needed) Eliminate requirement for JPIWG Chair to annually develop and submit to DUSD (L&MR) for approval, a Physical Inventory Control Program Plan establishing the JPIWG tasks and milestones for the next 5 years Joint Physical Inventory Working Group (JPIWG)

17. 17 JPIWG MAJOR ITEMS ADDRESSED AT MOST RECENT MEETING (NOV 2, 2006) Implementation Status For AMCL 8A-Revised Physical Inventory Procedures Recommendation To Revise Inventory Control Effectiveness Report Proposals To Revise Business Processes: Navy Sap Alternative To Location Survey DLA Proposal to Eliminate DZB (888I) Storage Item Correction Review Of MILSTRAP Chapter 7 Physical Inventory Procedures: MILSTRAP procedures limited to wholesale, while the overarching DOD 4140.1-R policy also applies below wholesale Navy questioned the phrase “Location Audit Program” and terms location survey and location reconciliation. The group deemed the terminology confusing and recommended that the section be revised

18. 18 DETAILED DESCRIPTION OF NAVY TOPIC: SAP ALTERNATIVE TO LOCATION SURVEY. Navy, Army and DLA are moving to SAP for enterprise logistics applications. Navy will use SAP’s Warehouse Management modules to manage their warehouses; however, the module does not include a module to accomplish location survey. Lacking the capability, Navy indicated that when they transition to SAP, they will no longer be able to perform Location Surveys. Navy proposed that instead they will do cycle counting and expanding their use of RFID, and these will compensate for the absence of location survey. The group discussed Navy’s proposed solution but could not arrive at a conclusion as to whether the solutions would compensate for performing location surveys. Army stated that their SAP implementation will accommodate location survey. ACTION: Navy agreed to investigate further how SAP compensates for the absence of location survey. Navy will work with Army to see how Army accommodated the DOD location survey requirement under SAP. JPIWG

19. 19 JPIWG SOME OPEN ISSUES Final Component inputs on AMCL 8A implementation status Navy SAP Location Survey issue (Navy is evaluating further) DLA/Air Force/Army to jointly develop PDC for revising ICE report DLA PDC for elimination of DZB/888I storage item correction transaction JPIWG Chair Actions Include: Review MILSTRAP/DLMS wholesale requirement in context of DOD 4140.1-R wholesale and below wholesale requirement Clarify requirements with DUSD (L&MR) SCI for record accuracy goal/ performance information, and develop PDC if warranted Develop PDC for revision of Location Audit terminology